Further to this office Notice No: HNCHSL / NB/ 2010-11/ 10 dated 06.08.2010 on the mode of use of the Community Hall and hire charges thereof, the matter was again reviewed by the Board of Directors in the meeting held on 16.01.2011 and the following decisions were taken to encourage the increased usage of the Hall for the benefit of the members:
i) The Community Hall without the facilities of kitchen can be hired on rent for four hours duration on payment of Rs.600.00. In case, the user uses the hall for more than 4 hours then normal full rent as applicable shall be realised. Electricity & Cleaning Charges shall be charged extra as usual.
ii) Without Community Hall the kitchen can also be hired. The charge shall be Rs.400.00 per day. Electricity & Cleaning Charges shall be charged extra as usual.
All other Terms and Conditions contained in the Notice dated 06.08.2010 as stated above shall remain unchanged.
(Biswatosh Sarkar)
Secretary
Friday, February 25, 2011
Minutes of Proceedings of 15th Annual General Meeting held on 20.02.2011
In terms of the Notice dated 28.01.2011 issued by Sri Biswatosh Sarkar, Secretary, Happy Nook Co-operative Housing Society Ltd., the Annual General Meeting of the Society commenced at 4.35 P.M on 20.02.2011 at the Society premises with Sri Benudhar Munshi as Chairman of the meeting.
Members Present: 46 (Forty Six)
The Chairman called the Meeting to order.
At the outset, the Chairman requested the members to observe one minute silence to show respect to the departed souls of late S.Dutta (A-9/7), late Narayan Bhattacherjee
(A-8/8), late Masudul Hussion (A8/6) and late Gita Mukherjee (A-5/5) when the members stood in silence.
The Chairman then requested the Secretary to read out the Notice dated 28th January, 2011 of the 15th Annual General Meeting for convening the meeting which was done.
Being requested by the Chairman, the Secretary initiated discussion Agenda wise.
Agenda No: 01
Confirmation of the proceedings of the last Annual General Meeting held on 21.02.2010.
Secretary stated that the minutes of the last AGM was duly circulated. Members may deliberate on any point to be included or omitted. He read out one letter of Sri Kushal Roy (A-7/6) dated 26.02.2010 received in this connection and with the consent of all members, the minutes of the 14th AGM were modified to that extent. Nobody raised any further point and the minutes of the last AGM were confirmed unanimously which was proposed by Group Captain S.B.Majumdar (A-11/8) and seconded by Shri Dilip Kumar Mukhopadhyay (A-3/7).
Agenda No: 02
Consideration of the Secretary’s Report
Secretary wanted to know whether the Annual Report of the Secretary circulated earlier might be presumed to be treated as read. Smt. Nargis Sattar Hussion (A-8/6) requested to recapitulate the salient points which the Chairman narrated in brief. Secretary then placed the report to the General Body for discussion.
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Sri Pratul Roychowdhury (A-9/8) opined that for change of Membership the names of new members should be informed to other members.
The Chairman specially thanked all the members of the Technical Committee, Tender Committee and the Advisory Committee for their co-operation, help & guidance in running the Society.
Secretary stated that a network connection has been taken in the Society Office from Cable Operator for use of web site more regularly.
Mr.Pratul Roychowdhury wanted to know the reasons behind lower electricity bill in 2007-08 compared to its previous year when there is steady increase in other years.
Secretary stated that the matter was related to the period of earlier Board and the reasons will be looked into and made known to him.
In reply to Sri Roychowdhury’s enquiry in Attachment I at Secretary’s Report, Chairman
stated that the amounts shown in Bill paid during the year (column 6) depict only such amounts which are adjusted from CRES A/C. These consumptions are for running of pumps and street lights and do not reflect the entire electricity bill of the Society.
Sri Kushal Roy requested for taking some steps regarding regular traffic jam in front of Happy Nook and Ruby crossing.
Chairman replied that he took some initiative in this matter in the past. The matter will be further followed.
Secretary mentioned about the urgent need of cleaning of the outside drain of Happy Nook which is looked after by KMC. He stated that a concerted effort is necessary in this regard.
The Secretary’s Report after detailed deliberation was unanimously accepted which was proposed by Sri H.K.Dutta (A-9/7) and seconded by Sri Tarun Sarkar (A-8/12).
Agenda No: 03
Approval of Budget for the year 2011-12 & Programme of Activities for 2011-2012
The Secretary initially explained the trend of increasing expenditure on various heads in the Society over the years due to ageing of the various assets.
Secretary stated that the Annual Maintenance Charge for 2011-12 has been proposed for Rs.2,500.00.
-3-
Sri Goutam Basu Thakur (A-1/2) told that the budget provisions for legal expenses, wages, gardening expenses etc. are justified. He said that there is also possibility of increase in legal expenses to defend cases against the Society. He, however, questioned on the necessity of increase in garbage removal expenses.
Secretary pointed out about the difficulties being presently faced regarding garbage disposal demanding more provision in this respect.
Sri Pratul Roychowdhury wanted to know the reasons for increase in budget provisions for Civil Repair & Maintenance, Plumbing & Fittings, Pump & Tubewell etc.
Secretary stated that being very old, rain water pipes, sewer pipes etc.require frequent replacement. Riser pipes, gate valves etc. for water supply also require changes at places quite often. Likewise, Pumps, Motor & Tubewell maintenance cost has been kept on higher side since all these are very old. These maintenance provisions have not been included in the project works being taken up in the Society.
Chairman stated that there is hardly any scope of reducing the expenditure further save & except on electricity consumption which may be less on completion of the new water supply network. However, the actual ground reality needs to be observed.
Secretary stated that an appeal has been made in the Notice Board requesting voluntary participation of one or two members from each block to oversee civil works in their respective blocks to be undertaken shortly by the Board. Unfortunately, excepting Shri Goutam Basu Thakur, nobody has shown any interest so far. He urged upon the members to come forward to ensure betterment of quality and speedy execution of the work.
The flowing members volunteered to oversee the repair works in their Blocks.
Block No. Name Flat No.
A-1 & 2 Shri Goutam Basu Thakur 1/2
A-3 Shri Anup Dewanji 3/9
A-4 Shri Swapan Dutta 4/8
A-5 Shri P.K.Guha Biswas 5/3
A-6 Shri Goutam Banerjee 6/14
A-7 Shri S.N.Roychowdhury 7/10
A-8 Shri Sushim Mukherjee 8/1
A- 9 Shri H.K.Dutta 9/7
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A-10 Cdr A.K.Paul 10/3
A-11 Shri P.K.Ghosh 11/10
Sri P.K.Guha Biswas ( A-5/3) desired that if detailing of the repair works is made known, members may also suggest some points.
Shri Basudev Paul (A-10/7) stated that a display Board may be put up containing the names of the residents / occupants in each block.
Secretary stated that names are already there in the letter boxes in each block. However, if the members so desire this may be considered.
Shri Samarjit Sen (A-10/2) also favoured the idea.
Shri P.B.Sinha (A-9/14) & Shri Goutam Basu Thakur however, opined that since hardly any change occurs in the occupancy status unlike Govt.Housing, this is not essential. Security guards can very well guide an outsider to his destination for this purpose.
Shri P.K.Ghosh (A-11 /10) suggested that a Block Layout Map may be displayed near the Front Entrance Gate.
Shri Tarun Sarkar (A-8/12) proposed that the existing PVC rain water pipes which are no longer manufactured should be replaced with modern versions.
Secretary answered that phase wise changes of such pipes will be undertaken in view of the cost factor. However, the symmetrical pattern of the buildings will be disturbed initially due to such gradual replacements.
Shri S.N.Roychowdhury (A-7/10) stated that Fixed Deposits should be suitably prematuredly withdrawn and reinvested due to enhancement of rates of interest in recent times.
Shri Debasis Das (Director) stated in detail about the changes being made in Fixed Deposits.
After detailed deliberation, Annual Budget & Programme of Activities for 2011-2012 were unanimously approved which was proposed by Shri Goutam Basu Thakur & seconded by Shri S.N.Roychowdhury (A-7/10).
-5-
Agenda No.04
Annual Maintenance Charges on the Members for the year 2011-12
Shri Tarun sarkar suggested that annual maintenance charges may be staggered and at least it should be payable in six instalments.
Secretary & Shri Debasis Das (Director) stated that six instalments will cause inconvenience towards maintenance of accounts.
Shri Pratul Roychowdhury said that instalment should commence from May 2011 instead of April 2011.
After long deliberation, Shri Goutam Basu Thakur (A-1/2) proposed the Annual Maintenance Charges for the year 2011-12 placed before the house for acceptance which was seconded by Shri S.N.Roycowdhury (A-7/10) and the Resolution as below was carried unanimously: “Resolved that Annual Maintenance Charges of Rs. 2,500.00 for the year 2011-12 with effect from 01.04.2011 be paid by Members either one time within 31st August, 2011 or in two instalments of Rs. 1,500.00 by 31st August ,2011 & Rs. 1,000.00 by 30th November 2011 and interest @ 2% per month would be payable for delayed payment”.
Agenda No.05
Creation of a Sinking Fund
Secretary proposed that a Sinking Fund to the tune of Rs.5 lakhs be created for the following works:
Description of Work Proposed year of Estimated
Activity Amount(Rs.)
01. Replacement of Roof, Installation of false ceiling
& repair of windows at Community Hall 2011-12 3,00,000.00
02. Repair of Barbed Wire Fencing 2011-12 75,000.00
over the Boundary Wall
03. Security Shed at 2nd gate 2011-12 25,000.00
04. Repair of Boot House Park, Painting of the
Park & railings, Main gates, lamp posts, roof doors 2011-12 1,00,000.00
5,00,000.00
-6-
Shri Basudev Paul (A-10/7) had earlier proposed in writing that these works be carried out in 2012-13 to obviate the financial hardship of the members during 2011-12 when other instalments are also payable.
Secretary read out the letter of Shri Basudev Paul.
Shri Sasti Ram Mondal (A-7/7) stated that false ceiling is not essential at this stage, though the asbestos roofing being very old needs replacement.
Shri Tarun Sarkar stated that aluminum sheets, being eco-friendly, are considered as replacement material for asbestos sheets.
Shri Goutam Basu Thakur stated that it is to be decided in principle whether any new construction could be made with Sinking Fund.
Shri Samarjit Sen stated that some four or five years back Sinking Fund was created. So, this is not a new concept. Now it is to be decided whether the renovation work should be carried out or not, keeping in mind that the Community Hall is being used by the community in general, individual residents occasionally and this is also 15 years old.
Shri G.B.Thakur stated that whether this fund can be considered as a mere development fund or a sinking fund is debatable.
Shri S.N.Roychowdhury stated that roads of Happy Nook also require repairing.
After long deliberation, Secretary proposed that the following works may be taken up during 2011-12:
Description of Work Proposed year of Estimated
Activity Amount(Rs.)
01. Repair of Barbed Wire Fencing 2011-12 75,000.00
over the Boundary Wall
02. Security Shed at 2nd gate 2011-12 25,000.00
03. Repair of Boot House Park, Painting of the
Park & railings, Main gates, lamp posts, roof doors 2011-12 1,00,000.00
2,00,000.00
Contribution per member = Rs.2,00,000.00 / 175 = Rs.1,142.85 say Rs.1,200.00
-7-
The following resolution proposed by Shri Pratul Roychowdhury (A-9/8) and seconded by Shri Goutam Basu Thakur (A-1/2) was adopted:
“Resolved that pursuant to the requirement for development, repair and maintenance of various Fixed Assets of the Society, a Sinking Fund will be set up for an amount of Rs. 2,00,000.00.
Contribution required per member for Rs.1,200.00 to be collected by 31.01.2012.
Late fee will be charged @ 2% p.m. for payments made after due dates”.
The other works proposed will be carried out during 2012-13.
Agenda No:06
Appointment of Internal Auditor
Shri Dilip Kumar Mukhopadhyay (A-3/7) was proposed as Internal Auditor of the Society by the House.
Shri Mukhopadhyay stated that he would be out of country for five to six months. However,it was felt by the House that it would not pose any problem in discharging his responsibility.
The following Resolution proposed by Shri Goutam Basu Thakur (A-1/2) and seconded by Shri Pratul Roychowdhury (A-9/8) was adopted:
“Resolved that Shri Dilip Kumar Mukhopadhyay be appointed as Internal Auditor of the Society for 2011-12 which is renewable for extended terms of one year each at the consideration in the AGM. The Internal Auditor’s observations shall be placed before the General Body by the B.O.D.and before the regular External Auditor appointed for the Statutory Audit of the Society. Any contingent expenditure in this connection will be done under the supervision of the Board of Directors.”
Agenda No:07
Revised Parking Charges for Power Driven Two Wheelers
Secretary stated in brief about the previous resolutions and the representations of Cdr A.K.Paul (A-10/3) & Shri A.K.Bhattacherjee (A-11/2) received from time to time in this respect. In view of above, Board revised the rental charges of power driven two wheelers
@ Rs.50.00 p.m. w.e.f. 01.04.2010 and allowed both of them to pay their arrear rental charges prior to 01.04.2010 in one lump @ Rs.50.00 p.m. without payment of any interest thereon, subject to ratification in the 15th Annual General Meeting.
-8-
The above action of the Board was discussed and ratified unanimously.
Shri Pratul Roychowdhury and Shri Goutam Basu Thakur insisted that 2nd vehicle of the tenants should not be encouraged.
Chairman stated that tenants are not allowed to keep the 2nd vehicle,but in respect of one tenant this Board is not in a position to act upon as this was allowed by the previous Board.
Shri Goutam Basu Thakur stated that the increased car parking charge for the second vehicle of the tenant may be allowed in respect of this two wheeler only @ Rs.250.00 p.m. for the 2nd two wheeler as the case may be.
The house also unanimously ratified the above proposal.
Shri S.N.Roychowdhury (A-7/10) stated that the office vehicles should not be allowed to be parked in the Society campus.
Shri P.B.Sinha (A-9/14) and Shri Kushal Roy (A-7/6) felt that a person can keep one vehicle irrespective of it being private or official.
Shri Goutam Basu Thakur (A-1/2) opined that this issue is not included in the Agenda Item and should not be discussed.
Shri Anup Dewanji (A-3/9) enquired whether there is any Resolution for keeping the 2nd vehicle of the owner near pump house.
Chairman replied that there is no specific Resolution in this respect.
After detailed deliberation, the following Resolution effective from 01.04.2010 proposed by Shri Pratul Roychowdhury (A-9/8) and seconded by Shri Goutam Basu Thakur (A-1/2) was adopted:
“Resolved that a member can park a four wheeler or a two wheeler free of charge inside the campus. In case the member parking the 2nd car (Four wheeler) or a motor cycle / scooter (two wheeler) he will have to pay Rs.750.00 p.m. for the 2nd car or Rs.50.00 p.m. for the motor cycle / scooter. No member will be allowed to park in all more than two nos four wheeler and / or two wheeler inside the campus.
Tenants will be allowed to park either a two wheeler or a four wheeler. He / She will have to pay parking charges of Rs.750.00 p.m. for the four wheeler and Rs.100.00 p.m. towards power driven two wheeler.
All Parking charges are to be paid by the 10th of the month failing which interest @ 2% p.m. will be charged.”
-9-
Agenda No.8
Consideration of any other matter which may be forwarded in accordance with
Bye Laws with the approval of Chairman.
i) Smt.Nargis Sattar Hossian (A-8/6)`proposed that mere sweeping without using any detergent, phenyl etc. will be of little use in maintaining cleanliness of the campus. She also stated that personal gardening is being done by some members in the common area, including Board member.
Chairman wanted to know the name of such member.
Shri P.K.Guha Biswas (A-5/3) felt that gardening in the common area should be welcome even through individual effort.
Secretary exclaimed that how the cleanliness will be maintained if the members refuse to provide even a bucket of water once in a week during cleaning of the staircase. He appealed to all the residents to keep the campus clean.
ii) Secretary read out a letter written by Shri Siddhartha Roychowdhury (Gen.Secretary of HNCA) that annual subscription from the members towards Cultural Association be collected by the society for the sake of convenience.
Shri G.B.Thakur stated that this is not the proper forum to discuss this matter. This issue should be discussed in the AGM convened by the HNCA.
iii) Smt.Shampa Basu (A-2/8) stated that the residents not living regularly are not bothered to check whether water is being wasted due to leakage of cistern etc. and that is why she has been suffering a lot for long.
Secretary stated that henceforth water supply to such flats where residents are not staying regularly would be stopped temporarily till such request comes from the owner.
Chairman gave heartiest thanks to the members for their cooperation in conducting the meeting properly & the meeting ended with vote of thanks to the Chair.
(Biswatosh Sarkar) (Benudhar Munshi)
Secretary Chairman
22.02.2011 22.02.2011
Members Present: 46 (Forty Six)
The Chairman called the Meeting to order.
At the outset, the Chairman requested the members to observe one minute silence to show respect to the departed souls of late S.Dutta (A-9/7), late Narayan Bhattacherjee
(A-8/8), late Masudul Hussion (A8/6) and late Gita Mukherjee (A-5/5) when the members stood in silence.
The Chairman then requested the Secretary to read out the Notice dated 28th January, 2011 of the 15th Annual General Meeting for convening the meeting which was done.
Being requested by the Chairman, the Secretary initiated discussion Agenda wise.
Agenda No: 01
Confirmation of the proceedings of the last Annual General Meeting held on 21.02.2010.
Secretary stated that the minutes of the last AGM was duly circulated. Members may deliberate on any point to be included or omitted. He read out one letter of Sri Kushal Roy (A-7/6) dated 26.02.2010 received in this connection and with the consent of all members, the minutes of the 14th AGM were modified to that extent. Nobody raised any further point and the minutes of the last AGM were confirmed unanimously which was proposed by Group Captain S.B.Majumdar (A-11/8) and seconded by Shri Dilip Kumar Mukhopadhyay (A-3/7).
Agenda No: 02
Consideration of the Secretary’s Report
Secretary wanted to know whether the Annual Report of the Secretary circulated earlier might be presumed to be treated as read. Smt. Nargis Sattar Hussion (A-8/6) requested to recapitulate the salient points which the Chairman narrated in brief. Secretary then placed the report to the General Body for discussion.
-2-
Sri Pratul Roychowdhury (A-9/8) opined that for change of Membership the names of new members should be informed to other members.
The Chairman specially thanked all the members of the Technical Committee, Tender Committee and the Advisory Committee for their co-operation, help & guidance in running the Society.
Secretary stated that a network connection has been taken in the Society Office from Cable Operator for use of web site more regularly.
Mr.Pratul Roychowdhury wanted to know the reasons behind lower electricity bill in 2007-08 compared to its previous year when there is steady increase in other years.
Secretary stated that the matter was related to the period of earlier Board and the reasons will be looked into and made known to him.
In reply to Sri Roychowdhury’s enquiry in Attachment I at Secretary’s Report, Chairman
stated that the amounts shown in Bill paid during the year (column 6) depict only such amounts which are adjusted from CRES A/C. These consumptions are for running of pumps and street lights and do not reflect the entire electricity bill of the Society.
Sri Kushal Roy requested for taking some steps regarding regular traffic jam in front of Happy Nook and Ruby crossing.
Chairman replied that he took some initiative in this matter in the past. The matter will be further followed.
Secretary mentioned about the urgent need of cleaning of the outside drain of Happy Nook which is looked after by KMC. He stated that a concerted effort is necessary in this regard.
The Secretary’s Report after detailed deliberation was unanimously accepted which was proposed by Sri H.K.Dutta (A-9/7) and seconded by Sri Tarun Sarkar (A-8/12).
Agenda No: 03
Approval of Budget for the year 2011-12 & Programme of Activities for 2011-2012
The Secretary initially explained the trend of increasing expenditure on various heads in the Society over the years due to ageing of the various assets.
Secretary stated that the Annual Maintenance Charge for 2011-12 has been proposed for Rs.2,500.00.
-3-
Sri Goutam Basu Thakur (A-1/2) told that the budget provisions for legal expenses, wages, gardening expenses etc. are justified. He said that there is also possibility of increase in legal expenses to defend cases against the Society. He, however, questioned on the necessity of increase in garbage removal expenses.
Secretary pointed out about the difficulties being presently faced regarding garbage disposal demanding more provision in this respect.
Sri Pratul Roychowdhury wanted to know the reasons for increase in budget provisions for Civil Repair & Maintenance, Plumbing & Fittings, Pump & Tubewell etc.
Secretary stated that being very old, rain water pipes, sewer pipes etc.require frequent replacement. Riser pipes, gate valves etc. for water supply also require changes at places quite often. Likewise, Pumps, Motor & Tubewell maintenance cost has been kept on higher side since all these are very old. These maintenance provisions have not been included in the project works being taken up in the Society.
Chairman stated that there is hardly any scope of reducing the expenditure further save & except on electricity consumption which may be less on completion of the new water supply network. However, the actual ground reality needs to be observed.
Secretary stated that an appeal has been made in the Notice Board requesting voluntary participation of one or two members from each block to oversee civil works in their respective blocks to be undertaken shortly by the Board. Unfortunately, excepting Shri Goutam Basu Thakur, nobody has shown any interest so far. He urged upon the members to come forward to ensure betterment of quality and speedy execution of the work.
The flowing members volunteered to oversee the repair works in their Blocks.
Block No. Name Flat No.
A-1 & 2 Shri Goutam Basu Thakur 1/2
A-3 Shri Anup Dewanji 3/9
A-4 Shri Swapan Dutta 4/8
A-5 Shri P.K.Guha Biswas 5/3
A-6 Shri Goutam Banerjee 6/14
A-7 Shri S.N.Roychowdhury 7/10
A-8 Shri Sushim Mukherjee 8/1
A- 9 Shri H.K.Dutta 9/7
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A-10 Cdr A.K.Paul 10/3
A-11 Shri P.K.Ghosh 11/10
Sri P.K.Guha Biswas ( A-5/3) desired that if detailing of the repair works is made known, members may also suggest some points.
Shri Basudev Paul (A-10/7) stated that a display Board may be put up containing the names of the residents / occupants in each block.
Secretary stated that names are already there in the letter boxes in each block. However, if the members so desire this may be considered.
Shri Samarjit Sen (A-10/2) also favoured the idea.
Shri P.B.Sinha (A-9/14) & Shri Goutam Basu Thakur however, opined that since hardly any change occurs in the occupancy status unlike Govt.Housing, this is not essential. Security guards can very well guide an outsider to his destination for this purpose.
Shri P.K.Ghosh (A-11 /10) suggested that a Block Layout Map may be displayed near the Front Entrance Gate.
Shri Tarun Sarkar (A-8/12) proposed that the existing PVC rain water pipes which are no longer manufactured should be replaced with modern versions.
Secretary answered that phase wise changes of such pipes will be undertaken in view of the cost factor. However, the symmetrical pattern of the buildings will be disturbed initially due to such gradual replacements.
Shri S.N.Roychowdhury (A-7/10) stated that Fixed Deposits should be suitably prematuredly withdrawn and reinvested due to enhancement of rates of interest in recent times.
Shri Debasis Das (Director) stated in detail about the changes being made in Fixed Deposits.
After detailed deliberation, Annual Budget & Programme of Activities for 2011-2012 were unanimously approved which was proposed by Shri Goutam Basu Thakur & seconded by Shri S.N.Roychowdhury (A-7/10).
-5-
Agenda No.04
Annual Maintenance Charges on the Members for the year 2011-12
Shri Tarun sarkar suggested that annual maintenance charges may be staggered and at least it should be payable in six instalments.
Secretary & Shri Debasis Das (Director) stated that six instalments will cause inconvenience towards maintenance of accounts.
Shri Pratul Roychowdhury said that instalment should commence from May 2011 instead of April 2011.
After long deliberation, Shri Goutam Basu Thakur (A-1/2) proposed the Annual Maintenance Charges for the year 2011-12 placed before the house for acceptance which was seconded by Shri S.N.Roycowdhury (A-7/10) and the Resolution as below was carried unanimously: “Resolved that Annual Maintenance Charges of Rs. 2,500.00 for the year 2011-12 with effect from 01.04.2011 be paid by Members either one time within 31st August, 2011 or in two instalments of Rs. 1,500.00 by 31st August ,2011 & Rs. 1,000.00 by 30th November 2011 and interest @ 2% per month would be payable for delayed payment”.
Agenda No.05
Creation of a Sinking Fund
Secretary proposed that a Sinking Fund to the tune of Rs.5 lakhs be created for the following works:
Description of Work Proposed year of Estimated
Activity Amount(Rs.)
01. Replacement of Roof, Installation of false ceiling
& repair of windows at Community Hall 2011-12 3,00,000.00
02. Repair of Barbed Wire Fencing 2011-12 75,000.00
over the Boundary Wall
03. Security Shed at 2nd gate 2011-12 25,000.00
04. Repair of Boot House Park, Painting of the
Park & railings, Main gates, lamp posts, roof doors 2011-12 1,00,000.00
5,00,000.00
-6-
Shri Basudev Paul (A-10/7) had earlier proposed in writing that these works be carried out in 2012-13 to obviate the financial hardship of the members during 2011-12 when other instalments are also payable.
Secretary read out the letter of Shri Basudev Paul.
Shri Sasti Ram Mondal (A-7/7) stated that false ceiling is not essential at this stage, though the asbestos roofing being very old needs replacement.
Shri Tarun Sarkar stated that aluminum sheets, being eco-friendly, are considered as replacement material for asbestos sheets.
Shri Goutam Basu Thakur stated that it is to be decided in principle whether any new construction could be made with Sinking Fund.
Shri Samarjit Sen stated that some four or five years back Sinking Fund was created. So, this is not a new concept. Now it is to be decided whether the renovation work should be carried out or not, keeping in mind that the Community Hall is being used by the community in general, individual residents occasionally and this is also 15 years old.
Shri G.B.Thakur stated that whether this fund can be considered as a mere development fund or a sinking fund is debatable.
Shri S.N.Roychowdhury stated that roads of Happy Nook also require repairing.
After long deliberation, Secretary proposed that the following works may be taken up during 2011-12:
Description of Work Proposed year of Estimated
Activity Amount(Rs.)
01. Repair of Barbed Wire Fencing 2011-12 75,000.00
over the Boundary Wall
02. Security Shed at 2nd gate 2011-12 25,000.00
03. Repair of Boot House Park, Painting of the
Park & railings, Main gates, lamp posts, roof doors 2011-12 1,00,000.00
2,00,000.00
Contribution per member = Rs.2,00,000.00 / 175 = Rs.1,142.85 say Rs.1,200.00
-7-
The following resolution proposed by Shri Pratul Roychowdhury (A-9/8) and seconded by Shri Goutam Basu Thakur (A-1/2) was adopted:
“Resolved that pursuant to the requirement for development, repair and maintenance of various Fixed Assets of the Society, a Sinking Fund will be set up for an amount of Rs. 2,00,000.00.
Contribution required per member for Rs.1,200.00 to be collected by 31.01.2012.
Late fee will be charged @ 2% p.m. for payments made after due dates”.
The other works proposed will be carried out during 2012-13.
Agenda No:06
Appointment of Internal Auditor
Shri Dilip Kumar Mukhopadhyay (A-3/7) was proposed as Internal Auditor of the Society by the House.
Shri Mukhopadhyay stated that he would be out of country for five to six months. However,it was felt by the House that it would not pose any problem in discharging his responsibility.
The following Resolution proposed by Shri Goutam Basu Thakur (A-1/2) and seconded by Shri Pratul Roychowdhury (A-9/8) was adopted:
“Resolved that Shri Dilip Kumar Mukhopadhyay be appointed as Internal Auditor of the Society for 2011-12 which is renewable for extended terms of one year each at the consideration in the AGM. The Internal Auditor’s observations shall be placed before the General Body by the B.O.D.and before the regular External Auditor appointed for the Statutory Audit of the Society. Any contingent expenditure in this connection will be done under the supervision of the Board of Directors.”
Agenda No:07
Revised Parking Charges for Power Driven Two Wheelers
Secretary stated in brief about the previous resolutions and the representations of Cdr A.K.Paul (A-10/3) & Shri A.K.Bhattacherjee (A-11/2) received from time to time in this respect. In view of above, Board revised the rental charges of power driven two wheelers
@ Rs.50.00 p.m. w.e.f. 01.04.2010 and allowed both of them to pay their arrear rental charges prior to 01.04.2010 in one lump @ Rs.50.00 p.m. without payment of any interest thereon, subject to ratification in the 15th Annual General Meeting.
-8-
The above action of the Board was discussed and ratified unanimously.
Shri Pratul Roychowdhury and Shri Goutam Basu Thakur insisted that 2nd vehicle of the tenants should not be encouraged.
Chairman stated that tenants are not allowed to keep the 2nd vehicle,but in respect of one tenant this Board is not in a position to act upon as this was allowed by the previous Board.
Shri Goutam Basu Thakur stated that the increased car parking charge for the second vehicle of the tenant may be allowed in respect of this two wheeler only @ Rs.250.00 p.m. for the 2nd two wheeler as the case may be.
The house also unanimously ratified the above proposal.
Shri S.N.Roychowdhury (A-7/10) stated that the office vehicles should not be allowed to be parked in the Society campus.
Shri P.B.Sinha (A-9/14) and Shri Kushal Roy (A-7/6) felt that a person can keep one vehicle irrespective of it being private or official.
Shri Goutam Basu Thakur (A-1/2) opined that this issue is not included in the Agenda Item and should not be discussed.
Shri Anup Dewanji (A-3/9) enquired whether there is any Resolution for keeping the 2nd vehicle of the owner near pump house.
Chairman replied that there is no specific Resolution in this respect.
After detailed deliberation, the following Resolution effective from 01.04.2010 proposed by Shri Pratul Roychowdhury (A-9/8) and seconded by Shri Goutam Basu Thakur (A-1/2) was adopted:
“Resolved that a member can park a four wheeler or a two wheeler free of charge inside the campus. In case the member parking the 2nd car (Four wheeler) or a motor cycle / scooter (two wheeler) he will have to pay Rs.750.00 p.m. for the 2nd car or Rs.50.00 p.m. for the motor cycle / scooter. No member will be allowed to park in all more than two nos four wheeler and / or two wheeler inside the campus.
Tenants will be allowed to park either a two wheeler or a four wheeler. He / She will have to pay parking charges of Rs.750.00 p.m. for the four wheeler and Rs.100.00 p.m. towards power driven two wheeler.
All Parking charges are to be paid by the 10th of the month failing which interest @ 2% p.m. will be charged.”
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Agenda No.8
Consideration of any other matter which may be forwarded in accordance with
Bye Laws with the approval of Chairman.
i) Smt.Nargis Sattar Hossian (A-8/6)`proposed that mere sweeping without using any detergent, phenyl etc. will be of little use in maintaining cleanliness of the campus. She also stated that personal gardening is being done by some members in the common area, including Board member.
Chairman wanted to know the name of such member.
Shri P.K.Guha Biswas (A-5/3) felt that gardening in the common area should be welcome even through individual effort.
Secretary exclaimed that how the cleanliness will be maintained if the members refuse to provide even a bucket of water once in a week during cleaning of the staircase. He appealed to all the residents to keep the campus clean.
ii) Secretary read out a letter written by Shri Siddhartha Roychowdhury (Gen.Secretary of HNCA) that annual subscription from the members towards Cultural Association be collected by the society for the sake of convenience.
Shri G.B.Thakur stated that this is not the proper forum to discuss this matter. This issue should be discussed in the AGM convened by the HNCA.
iii) Smt.Shampa Basu (A-2/8) stated that the residents not living regularly are not bothered to check whether water is being wasted due to leakage of cistern etc. and that is why she has been suffering a lot for long.
Secretary stated that henceforth water supply to such flats where residents are not staying regularly would be stopped temporarily till such request comes from the owner.
Chairman gave heartiest thanks to the members for their cooperation in conducting the meeting properly & the meeting ended with vote of thanks to the Chair.
(Biswatosh Sarkar) (Benudhar Munshi)
Secretary Chairman
22.02.2011 22.02.2011
Saturday, February 19, 2011
15th Annual General Meeting of the Happy Nook
NOTICE
The 15th Annual General Meeting of the Happy Nook Co-operative Housing Society Ltd. for the co-operative year 2010-11 will be held on 20.02.2011 (Sunday) at 4.30 P.M. at the Community Hall of Happy Nook Co-operative Housing Society Ltd to discuss the under noted Agenda.
For transacting the business as per the under noted Agenda, Members are requested to kindly attend the meeting.
Secretary
AGENDA
1. Confirmation of the proceedings of the last Annual General Meeting held on
21.02.2010 which was circulated earlier.
2. Consideration of the Secretary’s Report (Annexure-A)
- Details of CRES A/C –CESC Advance Deposit Scheme (Attachment – I )
- Details of Fixed Deposit Investment (Attachment – II )
3. Approval of Budget for the year 2011-12 & Programme of Activities for 2011-2012
(Annexure-B)
4. Annual Maintenance Charges on the Members for the year 2011-12 (Annexure-C)
5. Creation of a Sinking Fund (Annexure-D)
6. Appointment of Internal Auditor (Annexure-E)
7. Revised Parking Charges for Power Driven Two Wheelers (Annexure-F)
8. Consideration of any other matter which may be forwarded in accordance with
Bye Laws with the approval of Chairman.
ANNEXURE-A
Secretary’s Report for the year 2010-2011
On behalf of Board of Directors, I heartily welcome you all at the 15th Annual General Meeting of our Society. The information and activities of the Society during the year 2010-2011 are presented briefly below:
1. Membership Status: 175 Members are on roll as on date.
2. Flats taken over: Out of 176 flats, possession has been taken for 175 flats.
Presently 115 members and their families are residing in their allotted flats.
Another 15 flats are under occupation of tenants and the remaining flats are not
being regularly used by the owners.
3. Share Certificate: Out of 175 Share Certificates ready for issue-167 members
collected their Share Certificates. Remaining 8 members are once again being
requested to collect their Share Certificates after observing the required formalities to
avoid any adverse observation by any statutory authority.
4. Mutation: Mutation of all 175 flats have been completed.
5. Membership Register : Membership Register is the fundamental evidence of
membership and is required to be maintained in accordance with Rule 121 of WBCS
Rules, 1987. Audit has observed that though Society is maintaining the same
properly, but in some cases signatures of members are wanting in the Membership
Register, Photos are not provided at some cases, while at some places nominations are
missing. The Board is constantly pursuing the matter with the members to meet up the
deficiencies, but it is observed that 29 members have not yet provided the required
photographs and 34 members have not signed the nomination particulars. Members
are once again requested to cooperate to complete the Membership Register.
6. Board of Directors approved transfer of Ownership of one flat namely Flat No. A-10/8
during the year and also included spouses as Joint Members with the original members
in respect of 05 (five) flats namely flat nos: A- 10 / 3, A-6 / 13, A-6 / 7, A-3 / 12 and
A -10 / 2.
7. No inspection or inquiry was held during the year - hence consideration of report of
inspection or enquiry does not arise.
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8. There was no case relating to loans and advances made to the Directors
of the Board and their relatives during the year and therefore recovery of
the same does not arise.
9. No relation of the Directors was appointed by the Society during the year.
10. Accounts for the year 2009-10 of our Society and audit of the same have been
completed. The audited accounts for the year 2009-2010 has already been accepted
by the Members in the SGM held on 03.10.2010.
11. Deposits made under CRES Scheme of CESC is enclosed as Attachment-I.
12. Fixed Deposits of Rs.62,74,999.00 is with the Indian Overseas Bank, Kasba Gold
Park Branch as on 31.12.2010 (Details enclosed as Attachment-II), carrying interest
rates of 10% p.a. on Rs.43,50,000.00, 9.50% p.a. on Rs.1,00,000.00, 8.5% p.a.on
Rs.3,00,000.00, 7.50% p.a.on Rs.3,00,000.00, 7.25% p.a.on Rs.3,00,000.00,7.00 %
p.a. on Rs.1,49,999.00, 4.50% p.a.on Rs.4,00,000.00, 4.00% p.a. on Rs.3,75,000.00.
13. The details of monthly staff salary and wages during 2010-11 are as follows:-
Sl No. Name of Staff & Designation Monthly salary Remarks
i) Sri Joydev Giri , Caretaker Rs.6,600.00 Expenditure ii) Sri Anukul Biswas ,Electrician Rs.3,700.00 chargeable to
iii) Sri Ashok Kumar Roy ,Pumpman Rs.3,550.00 Salary & Wages
iv) Sri Raghunath Patra, Gardener Rs.2,550.00 Expenditure chargeable to
Gardening expenses
v) Sri Arjun Mahato ,Sweeper Rs.2,700.00 Expenditure vi) Sri Jhantu Sardar,Sweeper Rs.2,550.00 chargeable to
Campus Cleaning
expenses
Besides above, Society is contributing @ Rs.200.00 p.m. for above 6 employees under Employees’ Welfare Fund Scheme w.e.f. April,2008. The employees themselves are also contributing @ Rs.200.00 p.m. and individual bank accounts have been opened for this purpose at the Indian Overseas Bank, Kasba Gold Park Branch, in April, 2008.
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14. The financial picture for the year 2010-2011 is presented below:
(in Rs.Thousand)
Estimated Income Approved Budget Estimated Expenditure Excess
upto 31.03.2011 2010-2011 upto 31.03.2011 Expenditure over Income
(Including Maint. 1244.90 1278.22 3.22
Charges of
Rs.2,000/- per Member)
1275.00
15. Activities performed during the year 2010-2011
Apart from routine works for upkeep, security and maintenance work, the following
activities were also undertaken / performed:
i) Part Roof Waterproofing at Building No: 3 over the wing of 3/13 and part roof
waterproofing at Building no.10 over the wings of 10/14 & 10/15.M/S Art &
Architecture was entrusted with the work. Total expenditure for this purpose was
Rs.34,000.00.
ii) 3 nos. distribution pump and 2 no. submersible pumps (including stand by) were
repaired / overhauled.
iii) Repair of small portion of surface drain, replacement of 20 nos. manhole covers,
repair & replacement of sewerage pipes ( Bldg.No: 01,02,04,06,08,09,10) , rain water
pipes (Bldg No: 01,02,03,06,07,08,11) & gate valves at different places.
iv) Purchase and fitting of curtains at the Society office.
v) Tarfelting at the damaged portion of the roof of the Community Hall.
vi) The flooring of the Community Hall has since been renovated by the Happy Nook
Cultural Association for which we are thankful to them. Following the renovation
and improvement of the Community Hall, an increase has been made in the service
charges to augment generation of revenue of the Society. The details of usage
and revised charges have already been communicated to all members and residents.
vii) Spraying of mosquito repellent oil & cleaning of surface drains inside the Campus
are being done regularly.
viii) Two folding type wooden seats between 1st floor and 2nd floor and also between 2nd
and 3rd floors have been installed at Building No:10 on an experimental basis for
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taking some rest / break while climbing up stairs, if necessary. If it is considered
useful by the residents, it may be installed at all the 11 Blocks.
ix) Rent for Transformer Room from CESC Ltd for Rs.4,800.00 received for 09-10
after a lot of persuasion.
x) ABP Pvt. Ltd has not yet made any payment for the glow sign boards in spite of
repeated reminders since 01.10.2009.
xi) Contract of the Security services of the Society with Deekay Security has been made
for 2 years @ Rs.18,000.00 per month.
xii) 500 liter PVC Water Tank replaced at Society office.
xiii) Medical Expenses amounting Rs.2,006.00 paid to Shri Jhantu Sardar, Sweeper who
sustained some injury while on duty.
xiv) Beautification of the Society campus through flower plants and saplings are being
done. Trimming of trees are also being periodically undertaken.
xv) To encourage participatory management, meetings with the Advisory Committee
formed for this purpose were held on 24.01.2010 , 29.08.2010 & 27.01.2011. The
response is very positive.
xvi) A Special General Meeting was held on 3.10.2010 to discuss and decide about
installation of new water supply system, exterior repair and painting of the buildings.
Following the decisions taken in the above SGM, Installation of New Water
Distribution System Network is already in progress. The work has been awarded to
Sri Haripada Gayen @ 1% above the Schedule of Rates.
xvii) A Tender Committee has been formed for evaluation and offering recommendations
to the Board of Directors for acceptance of Tenders for works valued at Rs.50,000.00
or more. This is in addition to Technical Sub-Committee already existing for advising
and implementation of Technical proposals.
xviii) Negotiations have been started with some of our neighbouring Hospitals for
getting some special benefits / discounts for our residents towards indoor and
outdoor treatments as well as on Lab and other Investigations etc. Further
development in this respect will be intimated in due course.
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Frank Ross Pharmacy located at Nabapally on Raj Danga Main Road are already
offering 12% discount to our residents on purchase of medicines including free home
delivery service. More members are requested to avail of these benefits in their own
interests.
xix) A free medical Camp was organized in our Society on 05.12.2010 with the
assistance of Fortis Hospital
camp evoked a good response from members and ended with a lively question-answer
session between the participants and the visiting doctor.
xx) A Library in our Society is functioning since 14.06.2008. Presently, the no. of books
in the Library is 242 (Bengali 211nos.and English 31). The current membership
strength is 38. Group Capt.(Retd) Shri S.B.Majundar (A-11/8), Shri Sasti Ram
Mondal (A-7/7) and Mrs.Mita Banerjee (A-7/2) donated some old books to the
library. We are thankful to them. We are also thankful to lady residents for donating
some books to the library. Shri Joydev Giri, Caretaker is maintaining the Library and
is being paid @ Rs.300.00 p.m. in addition to his salary for this purpose.
xxi) Website for our Society (hnchsl. blogspot.com) opened on 20.01.2010 is functioning
as usual for the benefit of our members.
xxii) A Complaint Register has been kept at the Main Gate with the Security which is
being regularly reviewed and actions are taken.
xxiii) Gate No.2 has been made operational after taking due safety measures and is kept
open daily from 8 A.M. to 11 A.M. and 5 P.M. to 8 P.M. with existing security
personnel.
16. Court Cases : There are currently two court Cases:
i) Manjulika Housing Society has filed a suit against WBHB in the court of
the Learned 1st Civil Judge (Junior Division), Alipore on various issues
including the closure of our boundary wall. We have through our appointed lawyer
filed a petition seeking to be an “Added Party” in the court case to safeguard our
interest which has since been granted. We are keeping in touch with our Lawyer in
the matter. This is for present information of the Members.
ii) Sri Subrata Ray & Ors have filed a Writ Petition W.P. No. 3458 (W) of 2010 at the
Hon’ble High Court, Kolkata against the Society & Ors relating to installation of
lift in each block of the Society.
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Society is defending the case and an expenditure of Rs.25,100.00 has been incurred
in the Financial year 2010-11. The matter is expected to come up for further
Hearing in due course and some anticipatory budget provision has been kept for this
purpose in the budget estimate of the Society.
17. Creation of Sinking Fund
Board of Directors have since decided to create a Sinking Fund to meet the
expenses for undertaking various maintenance works which would require a
considerable investment over a certain period of time. Details will be discussed in a
separate agenda item (Item No: D). Details of previous Sinking Fund is enclosed in
Attachment No.-IV
18. Appointment of Internal Auditor
In the 14th AGM of the Society held on 21.02.2010, it was resolved to appoint an
Internal Auditor and Shri Ajoy Bhattacherjee (A-11/2) was selected and duly
appointed for this purpose. Shri Bhattacherjee , however, could not find enough time
for this work and a new Internal Auditor is required to be appointed for 2011-12. As
no Report was available from the Internal Auditor, the same could not be placed before
the Members in the AGM. Further discussions will be made at Agenda Item No:E.
19. We are making every endeavour to keep our campus clean including the rear
portions of our Blocks. It is our earnest request to all our residents not to throw and
dispose any waste materials including used flowers etc. from their apartments into
the common area which are still being done from some places. All are requested to
co-operate and utilize our door to door collection service for this purpose.
20. Residents are also once again requested to park their cars at the scheduled car
parking spaces only and not on roads to facilitate better traffic movement within our
campus.
At the end, it would be my extreme pleasure to thank you all on behalf of the Board of Directors.
I wish you all best of health, happiness and prosperity.
(Biswatosh Sarkar)
Secretary
Enclo: as stated
ANNEXURE-D
CREATION OF SINKING FUND
Board of Directors have decided to create a Sinking Fund for undertaking the following works:
Estimate of Sinking Fund
Description of Work Proposed year of Estimated
Activity Amount(Rs.)
01. Replacement of Roof, Installation of false ceiling
& repair of windows at Community Hall 2011-12 3,00,000.00
02. Repair of Barbed Wire Fencing 2011-12 75,000.00
over the Boundary Wall
03. Security Shed at 2nd gate 2011-12 25,000.00
04. Repair of Boot House Park
Park & railings, Main gates, lamp posts, roof doors 2011-12 1,00,000.00
 |
5,00,000.00Contribution per member = Rs.5,00,000.00 / 175 = Rs.2,857.14 say Rs.3,000.00
To consider and pass the following Resolution:
“Resolved that pursuant to the requirement for repair and maintenance of various Fixed Assets of the Society, a SINKING FUND will be set up for repairs, replacement of Fixed Assets for an amount of Rs. 5,00,000.00.
Contribution required per member for Rs.3,000.00 to be collected in 2 instalments of Rs.2,000.00 and Rs.1,000.00 by 31.12.2011 and 30.04.2012 respectively.
Late fee will be charged @ 2% p.m. for payments made after due dates”.
ANNEXURE-E
APPOINTMNET OF AN INTERNAL AUDITOR
To bring in more transparency in our accounting system, it has already been decided to introduce Internal Audit system in our Society in addition to regular External Audit.
The post of Internal Auditor will be for a term of 01(one) financial year renewable for extended term / terms of 01 (one) year each, on the decision and consideration in the AGM. The post of such Internal Auditor will carry no emoluments or honorarium. Any contingent expenditure in this connection will be done under the supervision of the Board of Directors.
All relevant information of the internal audit of a year will be placed before the General Body by the B.O.D. and also to the regular External Auditor appointed for the Statutory Audit of the Society.
If approved, the following resolution may be adopted:
“Resolved that an Internal Auditor be nominated in the AGM of the Society from amongst the members of this Society who is not a member of the Board of Directors without any emoluments or honorarium. The tenure of the Internal Auditor will be for one year which is renewable for extended terms of one year each after consideration in the AGM. The Internal Auditor’s observations shall be placed before the General Body by the B.O.D. and before the regular External Auditor appointed for the Statutory Audit of the Society. Any contingent expenditure in this connection will be done under the supervision of the Board of Directors.”
ANNEXURE-F
Page-1
REVISED PARKING CHARGES FOR POWER DRIVEN TWO WHEELERS
In the 14th AGM held on 21.02.2010, the following Resolution was adopted:
Quote:
“Resolved that a member can park a four wheeler or a two wheeler free of charge inside the campus. In case the member parking the 2nd car (Four wheeler) or a motor cycle / scooter (two wheeler) he will have to pay Rs.750.00 p.m. for the 2nd car or Rs.100.00 p.m. for the motor cycle / scooter. No member will be allowed to park in all more than two nos. four wheeler and / or two wheeler inside the campus.
No tenant will be allowed to park any 2nd two wheeler / four wheeler. He / She will have to pay parking charges of Rs.750.00 p.m. for the four wheeler and Rs.100.00 p.m. towards power driven two wheeler.
All Parking charges are to be paid by the 10th of the month failing which interest @ 2% p.m. will be charged.”
Unquote:
On receiving a no of representations from Cdr.A.K.Paul (A-10/3) and Shri Ajoy Kumar Bhattacherjee (A-11/2) thereafter for reconsideration of parking charges of power driven two wheeler, the matter was further reviewed by the Board of Directors on 07.03.2010. which is as follows:
Quote:
After thread bare discussions, it was decided that w.e.f. 01.04.2010, monthly charge of Rs.50.00 may be levied as parking charges for power driven two wheelers as against Rs.100.00 p.m. decided in the 14th AGM. This is, however, required to be ratified in the next AGM. In the event of same being not getting ratified, the owners shall be liable to pay the balance amount to the Society as per directions of the AGM.
Regarding arrears to be paid by Cdr A.K.Pal for the period from 01.04.06 to 31.03.10,
it was earlier decided in the 12th AGM held on 24.02.2008 that the Board would settle the matter in a manner as deemed appropriate. In view of this, it was decided that as a special case, Cdr A.K.Pal may be permitted to pay his arrear charges in one lump @ Rs.50.00 p.m. without payment of any interest thereon excluding the month of March, 2009 when he did not park his car in the Society campus. The entire amount should be paid within 31.03.2010. The Board authorized Secretary to intimate Cdr A.K.Pal accordingly.
Likewise, it was decided that as a special case Sri Ajoy Kumar Bhattacharya (Flat No.
A-11/2) may also be permitted to pay his arrear charges for parking his power driven two
wheeler as a second mode of conveyance for the period from June,2007 to May,2008 in
(Contd…P/2)
ANNEXURE-F
Page-2
one lump @ Rs.50.00 p.m. without payment of any interest thereon. The Secretary would intimate Sri Bhattacharya accordingly.
Unquote:
As per the above decision of the Board of Directors, Cdr.A.K.Paul & Shri A.K.Bhattacherjee cleared their arrear dues within 31.03.2010. Parking charges @Rs.50.00 p.m. are since being realized w.e.f. 01.04.2010 from the members owning two wheelers as 2nd vehicle.
Realising practical situation and verbal requests received in the matter from time to time the BOD took a further decision in their meeting dated 28.08.2010 as per following:
Quote:
“Tenants will be charged Rs.250.00 p.m. if power driven two wheelers are kept as 2nd vehicle in case tenants do not remove the same.”
Unquote:
The above decisions of the Board may kindly be ratified and the following Resolution effective from 01.04.2010 may be adopted.
Quote:
“Resolved that a member can park a four wheeler or a two wheeler free of charge inside the campus. In case the member parking the 2nd car (Four wheeler) or a motor cycle / scooter (two wheeler) he will have to pay Rs.750.00 p.m. for the 2nd car or Rs.100.00 p.m. for the motor cycle / scooter. No member will be allowed to park in all more than two nos. four wheeler and / or two wheeler inside the campus.
Tenants will be normally allowed to park either a two wheeler or a four wheeler. He / She will have to pay parking charges of Rs.750.00 p.m. for the four wheeler and Rs.100.00 p.m. towards power driven two wheeler.
Tenants, still keeping a four wheeler or a two wheeler as a second vehicle will have to pay Rs.2000.00 p.m. for the 2nd four wheeler or Rs.250.00 p.m. for the 2nd two wheeler as the case may be on getting prior specific approval of the Board of Directors in the matter.
All Parking charges are to be paid by the 10th of the month failing which interest @ 2% p.m. will be charged.”
Unquote:
PAYMENT FOR REPAIRS OF EXTERNAL SURFACES OF RESIDENTIAL BUILDINGS & OTHER PLACES
HNCHSL / NB/ 2010-11 / 20 09.01.2011
NOTICE
All Members:
PAYMENT FOR REPAIRS OF EXTERNAL SURFACES
OF RESIDENTIAL BUILDINGS & OTHER PLACES
The following Resolution was adopted in the Special General Meeting of our Society held on 03.10.2010:
Quote:
“Resolved that Repairs of External Surfaces of Residential Buildings & other places be carried out at an approximate cost of Rs. 6,16,000.00 for which each member will pay Rs. 3,520.00 within 28th February, 2011 failing which interest @ 2% per month would be payable for delayed payments.”
Unquote:
Pursuant to above Members are requested to pay Rs.3,520.00 within 28.02.2011 for above mentioned work.
(Biswatosh Sarkar)
Secretary
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