HGM on 15.01.2017

NOTICE

The Half-Yearly General Meeting of the Happy Nook Co-operative Housing Society Ltd. for the co-operative year 2016-17, as per Section 30 of W.B.Co-

Operative Societies Act, 2006, will be held on 15.01.2017 (Sunday) at 5.30 P.M. at the Community Hall of Happy Nook Co-operative Housing Society Ltd. to discuss the under noted Agenda.

For transacting the business as per the under noted Agenda, Members are requested to kindly attend the meeting.

18^th December, 2016                                                                     (Kushal Roy)

                                                                                                          Secretary

AGENDA

1.  To Review of the Activities of the Society on the basis of the report placed

     by the Board (Annexure-A).

2.  Consideration of the Audited Accounts for the year 2015-16 (Annexure-B)

3.  Contribution per Member for the Sweet Water Supply by KMC

      (Annexure-C)

4.  Consideration of any other matter which may be forwarded in accordance

     with Bye Laws with the approval of Chairman.  

Annexure-A

Review of the activities of the Society on the basis of the report placed by the Board

Secretary’s Report for the Half-Yearly General

Meeting for the year 2016-2017 (Period from 01.04.2016 - 30.09.2016)

              

On behalf of Board of Directors, I heartily welcome you all to the Half-Yearly General

Meeting of our Society for the co-operative year 2016-2017. This Half-Yearly General Meeting is being convened for the 5^th time in our Society in view of coming into force the W.B. Co-Operative Societies Act, 2006 and the W. B. Co-operative Societies Rules, 2011 w.e.f. 18.01.2011.

The activities of the Society during this half of 2016-2017 (01.04.2016 to 30.09.2016) are briefly stated below:

01.       Accounts for the year 2015-16 which could not be audited earlier by the Department of Co-operative Audit due to Auditors not being able to allocate any time for audit because of the Assembly elections could finally be audited and same is being placed for consideration in the HYAGM.  (Please refer to Point No. 8 of Secretary’s Report placed in the 19^th AGM held on 26.06.16.)

02.       Fixed Deposits of Rs.62.50 lakhs are with the Indian Overseas Bank, Kasba Gold Park Branch as on 30.09.2016.

03.    The Board of Directors approved transfer of Ownership of flats namely flat  no. A-5/5   

from Smt Manideepa Roy to Sri Shiladitya Chowdhuri, inclusion of name of Smt Mili Majumdar as a Joint Member along with her husband Sri P.B.Majumdar of Flat No. A-7/11 and also transfer of Membership of Smt Rama Majumdar to her son Sri Debabrata Majumdar of Flat No. A-6/10 during the period of 1^st April, 2016 to 30th September, 2016 as per W.B.C.S. New Act & Rules.      

04.    Part Roof Waterproofing have been undertaken at Building No: A-01,10 & 11.

05.    Repair & replacement of sewerage pipes, rain water pipes in Building No. A-2, A-9 &

         A-01 at different places have been carried out. Also change of damaged portion of roof

         water pipe line, long screw, valve etc. have been undertaken in most of the buildings.  

                 

06.    In view of Dengu outbreak in various parts of the City a regimented approach towards

         keeping the campus away from mosquitoes , to the extent possible, had been

         undertaken. Spraying of mosquito repellent oil & cleaning of surface drains inside the

         Campus are being done regularly.

07.    Beautification of the Society campus through flower plants and saplings are being

done. The grass in the Boot House Park has been re-laid and the grass is mowed on a regular basis.

08.   All the Residents are once again requested to kindly cooperate and help us to maintain

       our Society clean and green in every respect. We would like to take this opportunity to

       once again appeal to all the Members not to throw any trash from the upper floors and

        instruct the Drivers and the Maids not to litter the campus with trash and spitting.    

10.  As resolved in the 17^th AGM held on 31.08.2014 the Board is facilitating the

       construction of the lifts in all the eleven buildings of the Society. Till 30^th of September

       Lift in nine buildings have been installed. Work in the balance buildings i.e. A-

      1 & A-4 are going on and are expected to be completed by the end of 2016.

11. New barbed wire replacement along our Boundary walls is under progress. We hope it

      will be completed by the end of year 2016.

     Also it may be noted that 25 nos. Fire Extinguisher are being arranged for installation in

     all our 11 (Eleven) buildings, Pump House and at Office premises. We expect it to be

     completed by 31^st December, 2016.

12. During this period a major development has taken place which we need to highlight.

      As a result of relentless efforts by the Board and the active help of few of our Members

      the supply of KMC sweet water from the Dhapa Booster Pumping Station could be

      finally arranged. This will help us to have better quality of potable water.

     We are pleased to inform you that an amount of Rs. 87,500.00 could be saved from the

     budgeted expense of 2015-16 which translates to a saving of Rs. 500.00 per Member. The

     Board has decided to allocate this amount towards partially meeting the cost of water rent

     that the Society has to pay to KMC for the period of September ’16 to March 17. (In this

     regard please refer to Agenda Item No. 4 of the Notice of HYAGM).

At the end, it would be my extreme pleasure to thank you all on behalf of the Board of Directors. I wish you all the best of health, happiness and prosperity.

(Kushal Roy)

  Secretary

                                                                                                                                 Annexure-C

Filtered Water Supply from Kolkata Municipal Corporation

The long cherished goal of the Members of our Society to have supply of potable water from KMC got finally fulfilled.

After assuming office,this Board,with relentless follow ups and persuasion has finally obtained the filtered water connection from KMC against our Applications dated 28.12.2014; 24.06.2015; 30.11.2015; 14.07.2016 and 08.08.2016. In this regard the Board would like to thank Sri Saikat Mitra (A-3/14) and Sri Joydeep Naskar (A-10/15) for their pro-active help and sincere efforts in making this project a reality.

KMC had issued a Demand Note Ref. No.HPL/BULK/ 2016/ 29 dated 11.08.2016  of Rs 15.09 lakhs towards the water supply connection and the subject matter had been deliberated in the Board of Directors Meeting dated 14^th August, 2016 and it was resolved that in view of the urgency the situation warranted, the subject amount be immediately paid to KMC to get the water supply connection and post facto approval from Members will have to be obtained.

Now the Members have to share this amount equally as a one time expenditure.It is also to be noted that this bulk water supply is metered at Rs.7/- per kiloliter by KMC. On an average we are consuming around 170 kiloliters of water per day. This means that each Member has to pay about Rs.200.00 per month for this filtered water supply.

In view of above each member will need to pay Rs. 8,625.00 asa one time payment (15.09 L / 175 = Rs. 8,625.00) for Bulk water connection within Feb 28, 2017.

The regular meter charges will be adjusted against the Annual Maintenance Charges which starts from 1^st April, 2017.

“Resolved that an one time water connection charge amounting toRs. 8,625.00 will be paid by each Member towards supply of filtered water from KMC. The amount of Rs. 8,625.00 will be paid by the Members by the Feb 28, 2017and Late Fee @ 2% per month would be payable for delayed payment.”

Annual Maintenance Charges for 2016-2017

HNCHSL / NB/ 2016-17 / 01 03.07.2016 NOTICE All Members: PAYMENT OF MAINTENANCE CHARGES BY MEMBERS The following Resolution was adopted in the 19th Annual General Meeting of our Society held on 26th June, 2016. Quote: “Resolved that Annual Maintenance Charges of Rs. 9,000.00 for the year 2016-17 with effect from 01.04.2016 be paid by Members either one time within 31st July, 2016 or in two instalments of Rs. 6,500.00 by 31st July, 2016 & Rs.2,500.00 by 31st December, 2016 and interest @ 2% per month would be payable for delayed payment”. Also resolved that as per HYGM Resolution Maintenance Charges form 1st April, 2016 to 30th June, 2016 for 2016-17 of Rs.2,150.00 will be deducted from the total Maintenance Charges of 2016-17 from the Members who have already paid. Such Members too may pay the full balance amount by 31st of July or in two instalments of Rs.4,350.00 by 31st July, 2016 & Rs.2,500.00 by 31st December, 2016 and interest @ 2% per month would be payable for delayed payment”. Unquote: Pursuant to above Members need to pay the 1st instalment / total amount of the Maintenance Charges for the year 2016-17 by 31.07.2017. a) One time payment of Rs.9,000.00 may be made within 31st July, 2016. Interest @ 2% per month would be payable, if payment is made on or after 1st August, 2016. Alternatively, b) Payment Rs.9,000.00 may be made in two instalments: i) As per HYGM Resolution Maintenance Charges form 1st April, 2016 to 30th June, 2016 for 2016-17 of Rs.2,150.00 will be deducted from the total Maintenance Charges of 2016-17 from the Members who have already paid. Such Members too may pay the full balance amount by 31st of July or in two instalments of Rs.4,350.00 by 31st July, 2016. ii) Payment towards 2nd instament of Rs. 2,500.00 may be made within 31st December, 2016. Interest @ 2% per month would be payable, if the payment is made on or after 1st January, 2017. (Kushal Roy) Secretary

Proceedings of 19th Annual General Meeting

Minutes of Proceedings of 19th Annual General Meeting held on 26.06.2016 In terms of the Notice dated 4th June, 2016 issued by Sri Kushal Roy, Secretary, Happy Nook Co-operative Housing Society Ltd., the 19thAnnual General Meeting of the Society commenced at 5.15 P.M on 26.06.2016 at the Society premises with Sri Bimal Kumar Ghosh as Chairman of the meeting. Members Present: 76 (Seventy Six) The Chairman called the Meeting to order. At the outset, the Chairman requested the members to observe one minute silence to show respect to the departed souls of Late Sarit Chatterjee (A-10 / 05),Late Santu Motwani ( A- 09 / 12 ) & Late Krishna Majumdar (A-04/04) when the members stood in silence. The Chairman requested the Secretary to read out the Notice dated 4th June, 2016 of the 19th Annual General Meeting for convening the meeting which was done. Being requested by the Chairman, the Secretary initiated discussions Agenda wise. Agenda 01 : Confirmation of the Proceedings of the last Annual General Meeting held on 28.06.2015& Half-Yearly General Meeting held on 28.02.2016 which were circulated earlier. Mr.Biaswatosh Sarkar (A-11/05) stated that after the Minutes of the Meeting of the 18th AGM and the Half-Yearly General Meeting had been distributed some Members had written letters giving their observations / reactions on certain points appearing in the Minutes of the Meeting. He wanted to know whether those points have been taken into cognizance and whether they have been included in the Minutes of the Meeting and that the Minutes of the Meetings should be adopted with such amendments. Mr.Debasish Das (A-06 / 07) and Dr. N B Chanda (A-06 / 08) also said that many letters are submitted to the Board but they are never acknowledged or responded to. The Chairman informed that the letters that have been received had been discussed threadbare in the subsequent Board meetings and no such point was found which called for an amendment / incorporation in the Minutes of the Meeting. He also refuted the fact that none of the letters are being acknowledged and responded to. He told that many letters have been replied to and it had also been seen that there are a series of counter replies that keep on happening. The Proceedings of the 18th Annual General Meeting held on 28.06.2015 and the Half Yearly General Meeting held on 28.02.2016 were approved. Proposed by :Dr.Sujata Ghosh (A-04/ 09) Seconded by : Mr. Goutam Banerjee (A-06/14) -02- Agenda 2: Consideration of the Secretary’s Report Mrs. Jharna Ganguly (A-05/02) said that the fact that Mr. Biswatosh Sarkar (A- 11 / 05) had resigned and that Mr. Debabrata Guha Majumdar (A-05/10) had been co-opted in his place should have appeared in the Secretary’s Report. The Chairman regretted the inadvertent omission of this point in the Secretary’s Report. However he added that the information had been communicated to the Members through a Notice put up on the Notice Board. Mrs. Nargis Sattar Hussain (A-08/06) wanted a clarification as to why the Pathways along the Rear Exitshave been made in the Buildings and what was the significance of the word “asset” in relation to the creation of the pathways. The Secretary clarified that the pathways have been made along the rear Exit gate of the Buildings as because the passage leading to the front Entrance / Exit have become temporarily non-operational in those buildings where the Lift construction is going on. The Secretary told Mrs. Hussain that the word “asset” has been used figuratively and it is not be taken literally. Both Mr. JoydeepNaskar (A-10/15) and Mr.Goutam Banerjee (A-06/14) stated that now it has been made mandatory to have two exit gates in a building and so it is a very good development that a second alternative exit route has been created. Mr.BenudharMunshi(A-05/08) stated that the Secretary’s Report should be more inclusive. It should include and touch upon each and every incident happening in the campus, should reflect the Board’s vision and plans of increasing Revenue generation, analysis of cost overruns and it’s reasons and plans of cost reduction, etc. He lamented that no work has been done on the amendment of Bye-laws in spite of his regular reminders in the previous AGMs. Mr.Sadiquzzaman (A-08 / 14) said that he found the Secretary’s Report to be absolutely in order and thanked the Board for the good work done throughout the year. The Secretary’s Report was adopted thereafter. Proposed by :Mr.P.B.Sinha(A-09/14) Seconded by :Mr.JoydeepNaskar(A-10/15) Agenda 3: Approval of Budget for the year 2016-17 Mr. Debasish Das (A-06 / 07) said that copy of unaudited Accounts should have been enclosed with the AGM Notice so that the Members could see where the expenses have been incurred , under which head has the money as received from Airtel for the signages have been appropriated, etc. He told that without such details how can the Budget be discussed and approved. He suggested that a Special GBM be called after placing the Accounts after a month or so and then only the Budget and the Annual Maintenance Charges should be discussed and deliberated upon. -03- Dr. N B Chanda (A-06/08) echoed his views. Dr. Chanda said that for certain heads the projected expenses proposed are very high compared to the last year. He also asked why a provision of so high an amount has been kept for legal expenses. Mr. P K Guha Biswas (A-05 / 03) started his deliberations by complimenting the Board for getting the Lifts installed in the different Buildings. He pointed out to a few heads like Civil Repair and Maintenance, Plumbing and fittings and Electrical Maintenance where the budgetary approval being sought seemed to be very high. He requested the Board to review the projected expenses and see if those could be brought down. He opined that the rise in the Budgetary allocation for each head should not exceed 12% of previous year’s budget. Looking at the legal expenses he appealed to all the Members that a conciliatory approach should be tried to be adopted and legal cases be dropped so that harmonious living conditions could prevail in the Society. Mr. Debasish Das (A-06 / 07) and Dr. N.B.Chanda (A-06/08) said that even in government jobs salary increment does not exceed 10 % then how come the staff salary is being increased by about 15 % or more in case of our Society. Mr Sadiquzzaman (A- 08/ 14) informed that the minimum salary of our staff is Rs. 6,200.00 pm only while the minimum wage declared by the West Bengal government is Rs. 6,600.00 pm. He requested the Board to pay the government declared minimum wage to the staff. He further maintained that he expects that HN members would be magnanimous enough and not mind to pay some very minimal extra amount to fund this initiative. Mrs. Sanghamitra Ray (A-08 / 08) expressed her deep concern at the prospect of high legal expenses being incurred by the Society. She said that for a handful of people the Society is having to bear such huge legal expenses and in the process only the lawyers of both the sides are making money at our cost. She also reminded that when she had asked the erstwhile Chairman in the Half-Yearly General Meeting held on 27.01.2013 as to whether the legal expenses are being borne by the Society he had answered in the affirmative telling that if a case has been instituted against the Board it is but natural that the Society will have to fight out the case. Mr.AnupDewanji, Vice-Chairman then read out this pronouncement made by the erstwhile Chairman which had been minuted in the Minutes of the Meeting of the year 2012-13 Half-Yearly General Meeting from the Minute Book. Mrs. Sanghamitra Ray (A-08 / 08) also wanted to know that since the Society is not in a position to rent out the Community Hall as lift construction material and workers are having to use the hall how is the Society going to make good the loss which it could have earned by renting out the Community Hall. The Chairman in reply to Mrs. Sanghamitra Ray’s query regarding the Community Hall informed the House that in the larger interest of the Members of the Society the Community Hall and electricity are given to the Cultural Association free of charge for the cultural occasions and the Society also does not charge anything for the electricity even though a handful of Members or their children play badminton. So if any larger interest is involved the Society can make use of the -04- Community Hall and sacrifice the rent it could earn out of occasional renting of the Hall. He went on to say that last year an amount of Rs 24,000/-was earned from renting the Community Hall. The pro rata amount will be paid by lift committee to the Society for the number of months the Community Hall remains engaged for Lift purpose, so that there is no loss of revenue for the Society on account of the Community Hall remaining engaged. Mr. BenudharMunshi (A-05 / 08) said that the Lifts have already come up and are to stay, then why not try for rapprochement amongst the Members and put an end to this eternal fight and litigation for good. Mr. P.K.Mukherjee (A-06/ 03) told that the Annual Maintenance Charges should not be clubbed with “Legal Expenses”. He suggested that a separate provision be made for “Legal Expenses” and charges towards same be collected separately. He also expressed deep concern at the high legal expenses that the Members are having to bear because of some Members filing cases against the Board and appealed to everybody to work towards an amicable out of court settlement of the Lift related differences and put an end to the legal battle being fought. Mr. Biswatosh Sarkar (A-11 / 05 )said that the case has been filed by some of the Members against KMC and not the Board. So Board should not employ expensive lawyers to fight the case. The Chairman clarified that what Mr. Biswatosh Sarkar has claimed is not correct. He said that the Members who have filed the case against KMC have made the Board “Respondents” and the legal Notice has been served on the Board and the Board has been made a Party to the case and naturally the Board has to “Respond” and defend the case.He also added that when the petitioners are engaging very eminent lawyers, naturally, the Board too need to engage lawyers of similar stature. Mr.Hirak Ghosh, Director informed the House that so far majority members have already consented to take part in the Lift installation Project by making financial contributions which work out to be more than 51% of the total Members of Happy Nook. So it is but natural that the Board has to look after the interest of the majority of the Members of the Society. The Chairman said that only a handful of Members are continuing with the legal battle and it has become just an ego war. He fervently appealed to everybody to leave their ego and come forward and patch up. He also emphasized it is not a matter between “ you and us” any more It is only “WE” who need to work together and stay united . The Secretary also appealed to all the Members to forget and forgive and make a new beginning. He said that lot of omissions and commissions may have occurred from both sides which were perhaps not desirable and he regrets all that have happened. He said that if we are not to spend the money on legal expenses that money could be utilized to do so many developmental work in the Society. -05- Coming to the Budget the Chairman told the House that the Accounts could not be audited for most genuine reasons known to everybody i.e. Department of Co-operative Audit not having been able to depute their Auditor to audit the Accounts due to the Assembly Elections in West Bengal. He told that while it would have been ideal if the Audited Accounts could have been placed in the AGM but there is nothing abnormal in placing the Audited Accounts in the HYGM. In fact, one of the very purpose of creating the provision for holding a HYGM is so that Audited Accounts for the last Financial Year could be placed there in case it could not have been done in the preceeding AGM and there is precedence in our Society itself of the Audited Accounts for 2011-12 having been placed for consideration by the erstwhile Board in the HYGM held on 27.01.2013. In reply to the queries of some of the Members raised earlier during the deliberations he said that as the Society is growing old the maintenance costs too are increasing as the repairs and replacement of the existing gadgets, fixture and fittings are increasing. As far as the Civil Maintenance and Repairs are concerned the Society plans to undertake major repair of the 44 (Forty four) Overhead tanks in this year and so the expenses to be incurred will be high. Regarding Electrical related expenses the Chairman explained that it will be high as our underground cable for street lights need to be changed in some places. Currently a make shift arrangement has been made for the lights to be on. Regarding the legal expenses he informed the House that with in the period of April 2016 to June, 2016 itself legal expenses to the tune of Rs.400000/-approximately has already been incurred and it may go even uptoRs. 20 lakhs if some of the Members keep on continuing with the Cases. After lot of deliberations the Annual Budget for 2016-2017 got approved by the House. Proposed by : Mr. JoydeepNaskar(A-10/15) Seconded by : GoutamBanerjee (A-06/14 ) Agenda 4 : Annual Maintenance Charges on the Members for the year 2016-17 The Chairman explained that this year’s (2016-17) Annual Maintenance Charges would have been less by Rs. 2,800.00 had there been no legal expenses. The amount would have been Rs. 6,200.00 instead of Rs.9,000.00 which is less than that of the previous year. He also stated the previous year’s (2015-16) Annual Maintenance Charges would have been less by Rs.1,800.00 had there been no legal expenses. Most of the deliberations under this Agenda Point had been covered and minuted under the previous Agenda Point itself since both Agenda No. 3 and 4 are overlapping and inter-related. Mr. Debasish Das (A-06 / 07 ) and Mrs. Kalyani Dutta (A-10 / 06 ) told that no Lift related expenses, be it electricity expenses from common meter during construction, be it the creation of -06- the rear pathways, be it maintenance and running charges of the Lift once they are operational will be borne by the non-willing Members and should not be thrust upon them. The Chairman stated in unambiguous terms that no Lift related expenses will be charged on the Members who are unwilling to participate in the Lift project. In fact, all the expenses like creation of Pathways through the rear exit, electricity charges for welding purpose drawn from the common meter, changing of 220Volt lines to 440 Volt Lines have been and will be borne by the willing Members only and that the future maintenance cost and expenses of running the Lifts too would be borne by the willing Members of the Lift Project only. The Members who are not taking part in the Lift Project should not remain apprehensive about this aspect. Mrs. Kalyani Dutta (A-10 / 06 ) insisted that something in “writing” be given to this effect. The Secretary explained to her that everything is being formally and officially minuted in the Proceedings of the AGM and that is good enough. The House then adopted the following Resolution: “Resolved that Annual Maintenance Charges of Rs. 9,000.00 for the year 2016-17 with effect from 01.04.2016 be paid by Members either one time within 31st July, 2016 or in two instalments of Rs. 6,500.00 by 31st July, 2016 & Rs.2,500.00 by 31st December, 2016 and interest @ 2% per month would be payable for delayed payment”. Also resolved that as per HYGM Resolution Maintenance Charges form 1st April, 2016 to 30th June, 2016 for 2016-17 of Rs.2,150.00 will be deducted from the total Maintenance Charges of 2016-17 from the Members who have already paid. Such Members too may pay the full balance amount by 31st of July or in two instalments of Rs.4,350.00 by 31st July, 2016 & Rs.2,500.00 by 31st December, 2016 and interest @ 2% per month would be payable for delayed payment”. Proposed by : Mrs. Sanghamitra Ray (A – 08/08) Seconded by : Mr. Goutam Banerjee (A- 06/14) Agenda 5 : Replacement of the existing Barbed wire Fencing Resolution to replace the Barbed wire fencing had already been taken in the 18th AGM held on 28.06.15. The contribution too had been collected. General discussions were done on this Agenda. The Board will undertake the replacement work soon. Agenda 6 : Construction of new Umbrella / Shade structure in the Boot House Park The Secretary told that this proposal was brought in earlier AGM also but was not carried forward -07- as the House decided to drop the agenda for the time being and hence it is being put forward once again. Lt. Conl. A.K. Roy Chowdhury ( Retd.) (A-11/16) said that the Boot House Park and the campus in general are being very well maintained and lauded the sincere and tireless efforts of the senior most Director Mr.P.K.Roy Chowdhury for making this possible. Mr.JoydeepNaskar (A-10 / 15) suggested that different time slots be made for different age groups of children so that there is no overlapping and the risk of getting injured while the elder boys are playing is eliminated. Mrs. NargisSattar Hussain (A-08 / 06) said that the construction of a sitting structure is not required, conventional Garden Umbrellas should be good enough. The Secretary explained that the existing structure being circular in shape it is not possible for people to sit and chat being face to face and hence the entire purpose of making such a sitting arrangement is thus lost. The new structure that is being proposed will have a U shaped sitting arrangement which would allow people to sit and talk facing each other. Mr. BenudharMunshi (A-05 / 08) said that the structure should look nice and should not become an eye sore. He suggested that an Architect be appointed if need be to design the structure. After deliberations the following resolution was adopted: “Resolved that an one time contribution amount of Rs. 790/- will be paid by each Member towards the construction of two Resting Sheds in the Boot House Park. The amount of Rs. 790/- will be paid by the Members by the 31st of July 2016.” Proposed by :Lt.Conl. A.K.Roy Chowdhury (Retd.) ( A -11/16) Seconded by : Mrs. Sanghamitra Ray (A-08/ 08) Agenda No. 7 : Installation of Fire Extinguishers in the campus The Secretary underlined the necessity to have fire extinguishers in the campus which could work at least as a first line of defence in case of an emergency. He also mentioned that Mr.P K Guha Biswas had been stressing for same for the last so many years. In fact Mr.P K Guha Biswas informed the House that it has now become compulsory for High Rise Buildings / Housing Complexes to have Fire Extinguishers. Mr. Subhodeep Roy Chowdhury of (A-11/ 07) said that water jet points should be installed and earmarked so that in case of necessity they could be used as “Hose Points”. The Chairman said that it would be looked into and a feasibility study done. -08- The proposal was approved and the following resolution was adopted: “Resolved that a one time contribution amount of Rs.300.00 will be paid by each Member towards installation of Fire Extinguishers at 11 ( eleven ) Blocks in the campus and one in Society’s Office & two at Society’s Gates. The amount of Rs. 300.00 will be paid by the Members by the 31st of August, 2016 and interest @ 2% per month would be payable for delayed payment.” Proposed by : Mr. P. K. Guha Biswas (A-05/03) Seconded by: Dr. N.B. Chanda (A-06/ 08) Agenda 8: Appointment of Internal Auditor for 2016-17 The Chairman thanked Mr. DilipKumar Mukhopadhyay (A-03 / 07) for having helped the Society as the Internal Auditor for the year 2015-16 and for his valuable guidance. The House unanimously decided to nominate Mr. Dilip Kumar Mukhopadhyay (A-03 / 07) to be appointed as the Internal Auditor for the year 2016-17 as well. Proposed by : Mrs. Moushumi Sarkar (A-03/12) Seconded by : Mrs. Sanghamitra Ray (A-08/ 08) Agenda 9 : Consideration of any other matter which may be forwarded in accordance with the Bye-laws with the approval of the Chairman. i) Mr. P. K. Guha Biswas of A -05/ 03 suggested that his earlier proposal to explore the possibilities of doing extension in the existing Flats be re-visited. The Chairman requested Mr. Guha Biswas to submit a preliminary plan of the proposed extension which could then be studied in depth further. He also requested Mr. Subhodeep Roy Chowdhury of A-11/ 07 to help Mr.Guha Biswas in doing so and said that the Plan may be submitted to the Board with in the next three months. In case required a Consultant could be engaged provided the House allows to do so. ii) Mr.Subir Das of A -01/ 04 brought to the notice of the House the menace of termite being faced especially by the Ground Floor and first floor flats and requested the Board to explore the possibility of undertaking a common Termite treatment regime. -09- iii) Mr.Biswatosh Sarkar of A-11 / 05 stressed the need to have Lightning Arrestors and requested the Board to explore the possibilities of installing same. The Chairman said that it would be looked into. iv) Mrs. Jayanti Ghosh of A -02/ 02 said that the raised pathway along her Flat has still not been dismantled totally. Same should be done. She also complained of car being parked near her flat thereby creating disturbance for her family. The Chairman said that as such there is severe constraint of Parking area in view of the Lift Construction going on and told her to be a little practical and bear with the situation as there is no ready solution available. v) Mr.P. K. Mukherjee of A -06/ 03 highlighted the problem of the leakage of the “U” Bend pipe in our toilets and the problems associated with it. He requested the Board to explore the possibility if that pipe could be taken out through the outside wall of the flats. The Chairman admitted that it is a genuine problem and promised to undertake a feasibility study and come back to the House with a possible solution and the costs involved in undertaking such a project. vi) Mrs. NargisSattar Hussain of A -08/ 06, Mr. Debasish Das of A – 06/ 07 and Mr. Biswatosh Sarkar of A -11/ 05 said that personal gardening should not be allowed. They also mentioned that Roof Top gardening should not be allowed and it is damaging the roof and the Society is having to incur cost in getting those damaged roofs repaired. Mr.Biswatosh Sarkar said that structurally it would not be safe with pots with earth and water. The Chairman said that he cannot recollect that a roofin our complex had needed repair as a result of personal gardening. In fact those roofs are being regularly visited and maintained by the Members. vii) Mrs. ShikhaBhadra of A-11/ 06 complained that some workers are committing nuisance in the area visible from her balcony and are taking bath also. That should be stopped. viii) Mr. Subhodeep Roy Chowdhury of A- 11 / 07 wanted to know what had happened to the proposal of redesigning and refurbishing of the Community Hall and why is it lying dormant. -10- Mr.Sadiquzzaman of A- 08 / 14 also echoed his views. It was decided that the proposal will be revisited with all seriousness and the techno-economical and legal aspects looked into once again and after same has been done a formal proposal would be tabled in the next HYGM / AGM. ix) Mr. D.Purokayasta (A-04 / 03) complimented the Board for facilitating the construction of the lifts. He wanted to know the role of the Access card. He said that the Board should consider the case of those who supported proactively the construction of lift, although not contributing. The Chairman, before declaring the meeting was over, thanked all the members for attending the meeting and for their active and meaningful deliberations. (Kushal Roy) (Bimal Kumar Ghosh) Secretary Chairman 28.06.2016 28.06.2016