HGM on 15.01.2017

NOTICE

The Half-Yearly General Meeting of the Happy Nook Co-operative Housing Society Ltd. for the co-operative year 2016-17, as per Section 30 of W.B.Co-

Operative Societies Act, 2006, will be held on 15.01.2017 (Sunday) at 5.30 P.M. at the Community Hall of Happy Nook Co-operative Housing Society Ltd. to discuss the under noted Agenda.

For transacting the business as per the under noted Agenda, Members are requested to kindly attend the meeting.

18^th December, 2016                                                                     (Kushal Roy)

                                                                                                          Secretary

AGENDA

1.  To Review of the Activities of the Society on the basis of the report placed

     by the Board (Annexure-A).

2.  Consideration of the Audited Accounts for the year 2015-16 (Annexure-B)

3.  Contribution per Member for the Sweet Water Supply by KMC

      (Annexure-C)

4.  Consideration of any other matter which may be forwarded in accordance

     with Bye Laws with the approval of Chairman.  

Annexure-A

Review of the activities of the Society on the basis of the report placed by the Board

Secretary’s Report for the Half-Yearly General

Meeting for the year 2016-2017 (Period from 01.04.2016 - 30.09.2016)

              

On behalf of Board of Directors, I heartily welcome you all to the Half-Yearly General

Meeting of our Society for the co-operative year 2016-2017. This Half-Yearly General Meeting is being convened for the 5^th time in our Society in view of coming into force the W.B. Co-Operative Societies Act, 2006 and the W. B. Co-operative Societies Rules, 2011 w.e.f. 18.01.2011.

The activities of the Society during this half of 2016-2017 (01.04.2016 to 30.09.2016) are briefly stated below:

01.       Accounts for the year 2015-16 which could not be audited earlier by the Department of Co-operative Audit due to Auditors not being able to allocate any time for audit because of the Assembly elections could finally be audited and same is being placed for consideration in the HYAGM.  (Please refer to Point No. 8 of Secretary’s Report placed in the 19^th AGM held on 26.06.16.)

02.       Fixed Deposits of Rs.62.50 lakhs are with the Indian Overseas Bank, Kasba Gold Park Branch as on 30.09.2016.

03.    The Board of Directors approved transfer of Ownership of flats namely flat  no. A-5/5   

from Smt Manideepa Roy to Sri Shiladitya Chowdhuri, inclusion of name of Smt Mili Majumdar as a Joint Member along with her husband Sri P.B.Majumdar of Flat No. A-7/11 and also transfer of Membership of Smt Rama Majumdar to her son Sri Debabrata Majumdar of Flat No. A-6/10 during the period of 1^st April, 2016 to 30th September, 2016 as per W.B.C.S. New Act & Rules.      

04.    Part Roof Waterproofing have been undertaken at Building No: A-01,10 & 11.

05.    Repair & replacement of sewerage pipes, rain water pipes in Building No. A-2, A-9 &

         A-01 at different places have been carried out. Also change of damaged portion of roof

         water pipe line, long screw, valve etc. have been undertaken in most of the buildings.  

                 

06.    In view of Dengu outbreak in various parts of the City a regimented approach towards

         keeping the campus away from mosquitoes , to the extent possible, had been

         undertaken. Spraying of mosquito repellent oil & cleaning of surface drains inside the

         Campus are being done regularly.

07.    Beautification of the Society campus through flower plants and saplings are being

done. The grass in the Boot House Park has been re-laid and the grass is mowed on a regular basis.

08.   All the Residents are once again requested to kindly cooperate and help us to maintain

       our Society clean and green in every respect. We would like to take this opportunity to

       once again appeal to all the Members not to throw any trash from the upper floors and

        instruct the Drivers and the Maids not to litter the campus with trash and spitting.    

10.  As resolved in the 17^th AGM held on 31.08.2014 the Board is facilitating the

       construction of the lifts in all the eleven buildings of the Society. Till 30^th of September

       Lift in nine buildings have been installed. Work in the balance buildings i.e. A-

      1 & A-4 are going on and are expected to be completed by the end of 2016.

11. New barbed wire replacement along our Boundary walls is under progress. We hope it

      will be completed by the end of year 2016.

     Also it may be noted that 25 nos. Fire Extinguisher are being arranged for installation in

     all our 11 (Eleven) buildings, Pump House and at Office premises. We expect it to be

     completed by 31^st December, 2016.

12. During this period a major development has taken place which we need to highlight.

      As a result of relentless efforts by the Board and the active help of few of our Members

      the supply of KMC sweet water from the Dhapa Booster Pumping Station could be

      finally arranged. This will help us to have better quality of potable water.

     We are pleased to inform you that an amount of Rs. 87,500.00 could be saved from the

     budgeted expense of 2015-16 which translates to a saving of Rs. 500.00 per Member. The

     Board has decided to allocate this amount towards partially meeting the cost of water rent

     that the Society has to pay to KMC for the period of September ’16 to March 17. (In this

     regard please refer to Agenda Item No. 4 of the Notice of HYAGM).

At the end, it would be my extreme pleasure to thank you all on behalf of the Board of Directors. I wish you all the best of health, happiness and prosperity.

(Kushal Roy)

  Secretary

                                                                                                                                 Annexure-C

Filtered Water Supply from Kolkata Municipal Corporation

The long cherished goal of the Members of our Society to have supply of potable water from KMC got finally fulfilled.

After assuming office,this Board,with relentless follow ups and persuasion has finally obtained the filtered water connection from KMC against our Applications dated 28.12.2014; 24.06.2015; 30.11.2015; 14.07.2016 and 08.08.2016. In this regard the Board would like to thank Sri Saikat Mitra (A-3/14) and Sri Joydeep Naskar (A-10/15) for their pro-active help and sincere efforts in making this project a reality.

KMC had issued a Demand Note Ref. No.HPL/BULK/ 2016/ 29 dated 11.08.2016  of Rs 15.09 lakhs towards the water supply connection and the subject matter had been deliberated in the Board of Directors Meeting dated 14^th August, 2016 and it was resolved that in view of the urgency the situation warranted, the subject amount be immediately paid to KMC to get the water supply connection and post facto approval from Members will have to be obtained.

Now the Members have to share this amount equally as a one time expenditure.It is also to be noted that this bulk water supply is metered at Rs.7/- per kiloliter by KMC. On an average we are consuming around 170 kiloliters of water per day. This means that each Member has to pay about Rs.200.00 per month for this filtered water supply.

In view of above each member will need to pay Rs. 8,625.00 asa one time payment (15.09 L / 175 = Rs. 8,625.00) for Bulk water connection within Feb 28, 2017.

The regular meter charges will be adjusted against the Annual Maintenance Charges which starts from 1^st April, 2017.

“Resolved that an one time water connection charge amounting toRs. 8,625.00 will be paid by each Member towards supply of filtered water from KMC. The amount of Rs. 8,625.00 will be paid by the Members by the Feb 28, 2017and Late Fee @ 2% per month would be payable for delayed payment.”