Date: 20th
July, 2020
Sub:
Annual Maintenance Charges for 2020-21
Dear Members:
Greetings from the
Board of Directors.The entire world is passing through very trying times and
Happy Nook is no exception. We regret that in view of the extraordinary
situation that has arisen due to Covid 19 pandemic and the government
regulations prevailing with respect to that we are unable to hold the AGM for
the year 2020-2021 which was due in this July.
An interim adhoc amount
for three months ( April – June 2020 ) had been collected from the Members to
take care of the monthly expenses to be undertaken during the above mentioned
period. The balance amount towards the Maintenance charges for the rest of the
co-operative year would have been collected after undertaking the AGM in the
month of July 2020, which is normally the case. However in view of the fact mentioned
in Para above the Board of Directors in their last meeting dated 19.07.2020 has
drawn out a Budget for the year 2020-2021 which we are enclosing here. DRCS has
been informed accordingly.It has been decided to collect the Annual Maintenance
Charges for the rest of the year on the basis of detail deliberations by the
Board for the Budget, year 2020-2021.
This Budget will be placed
as and when the AGM is held and get passed post facto.
The
Board has been forced to decide on such an action as without the collection of
the funds it is becoming impossible to run the Society.
It
would be very pertinent to mention that in view of the unforeseen situation
arising out of Covid 19 pandemic and Amphan the Society had to / is having to
undertake huge expenses which had not been planned. These expenses had to be
incurred / are being incurred keeping the welfare of all the Members and
residents at large which we are sure you would all appreciate and agree.
May we request you to please
pay the Maintenance Charges as per the schedule mentioned. Given the
extraordinary situation prevailing all over the world we expect and pray for
your understanding and kind co-operation.
Thanks & best regards.
(Kushal
Roy)
Secretary
Enclosed: Budget for 2020-21.
HAPPY NOOK
CO-OPERATIVE HOUSING SOCIETY LTD.
BUDGET FOR THE YEAR 2020-2021
(Figures in Rs / Thousand)
|
|
Particulars
|
Actual Expenditure
for 2019-2020
|
Budget for
2020-2021
|
|
|
|
01.
|
Electricity Charges
|
273.00
|
300.00
|
|
01.
|
|
02.
|
Security Charges
|
573.00
|
600.00
|
|
02.
|
|
03.
|
Salary & Wages
|
571.00
|
1014.00
|
|
03.
|
|
04.
|
Gardening Expenses
|
135.00
|
40.00
|
|
04.
|
|
05.
|
Campus Cleaning Expenses
|
248.00
|
35.00
|
|
05.
|
|
06.
|
Garbage Removal Expenses
|
78.00
|
36.00
|
|
06.
|
|
07.
|
Printing & Stationery, Xerox
|
23.00
|
25.00
|
|
07.
|
|
08.
|
Civil Repair & Maintenance
|
196.00
|
250.00
|
|
08.
|
|
09.
|
Plumbing & Fitting
|
268.00
|
300.00
|
|
09.
|
|
10.
|
Electrical Maintenance
|
51.00
|
60.00
|
|
10.
|
|
11.
|
Pump & Tubewell
|
2.60
|
04.00
|
|
11.
|
|
12.
|
Postage & Courier
|
0.20
|
0.40
|
|
12.
|
|
13.
|
Meeting Exp. including A.G.M.
|
21.00
|
20.00
|
|
13.
|
|
14.
|
Tank Cleaning Expenses
|
35.00
|
40.00
|
|
14.
|
|
15.
|
Conveyance Expenses
|
5.30
|
5.00
|
|
15.
|
|
16.
|
Telephone Expenses
|
11.10
|
12.00
|
|
16.
|
|
17.
|
Legal Expenses
|
-----------
|
---------
|
|
17.
|
|
18.
|
Audit Fee
|
5.25
|
6.00
|
|
18.
|
|
19.
|
Miscellaneous Expenses
|
25.00
|
25.00
|
|
19.
|
|
20.
|
Library
|
3.60
|
4.00
|
|
20.
|
|
21.
|
Welfare Fund
|
13.60
|
15.00
|
|
21.
|
|
22.
|
Road Repair
|
----------------
|
--------
|
|
22.
|
|
23.
|
Professional Fee for Income Tax
|
29.50
|
30.00
|
|
23.
|
|
24.
|
Rate & Taxes
|
5.50
|
6.00
|
|
24.
|
|
25.
|
Insurance
|
1.30
|
2.00
|
|
25.
|
|
26.
|
Fire Extinguisher
|
18.80
|
20.00
|
|
26.
|
|
27.
|
Water Charges
|
392.00
|
400.00
|
|
27.
|
|
28.
|
CCTV Maintenance
|
18.00
|
20.00
|
|
28.
|
|
29.
|
Medical Insurance for staff
|
23.50
|
25.00
|
|
29.
|
|
30.
|
Capital Expenditure
|
--------------------
|
--------------
|
|
30.
|
|
31.
|
Expenses for Covid-19/ Amphan
|
--------------
|
250.00
|
|
31.
|
|
|
Total =
|
3027.25
|
3544.40
|
|
|
Please note the wide variation of
amount in sl no. 3, 4, 5 & 6 compared to last year’s Budget. In previous
years Sl. No. 4, 5 and 6 used to include the Salary and Wages of Jhantu, Raghu,
Govindo and Singh. This year their Salary & Wages have been shown in the Sl
No. 3, Salary & Wages head.
For this reason Sl. No. 4,5 and 6
are very low while Sl No. 3 appears to be very high.
The above been done for more
clarity.
HAPPAY NOOK
CO-OPERATIVE HOUSING SOCIETY LTD.
ANNUAL MAINTENANCE
CHARGES FOR THE YEAR 2020-21
(Figures in Rs /
Thousand)
|
Accounts Head
|
Budgeted income for 2020-2021
|
|
|
|
Particulars
|
|
|
|
|
01.
|
Interest
on Fixed Deposit & Savings
|
550.00
|
01.
|
|
02.
|
Car
Parking Charges
|
250.00
|
02.
|
|
03.
|
Service
Charges
|
100.00
|
03.
|
|
04.
|
Others
Income
|
50.00
|
04.
|
|
|
Total Estimated Income for 2020-2021
|
950.00
|
|
A) Budget for the year 2020-21 =Rs. 35,06,000.00
B) Income for the year 2020-21 =Rs. 9,50,000.00
Deficit (-)
Rs. 25,94,400.00
Therefore Maintenance Charges payable by Members =Rs. 25,94,400.00 /
175
= Rs. 14,825.00 say Rs. 14,800.00 Per Member.
LAST HALF YEARLY MEETING RESOLUTION:
“Resolved that the part of Annual Maintenance
Charges from 1st April, 2020 to 30th June, 2020 of Rs.
3,000.00 with effect from 01.04.2020 be paid by Members one time within 30th
June, 2020 and late fee @ 2% per month would be payable for delayed payment.”
“ Resolved also that the remaining final
amount of Maintenance Charges have to be paid by the Members which will finally
be decided on the AGM to be held around August, 2020.”
In view of the above resolution for the whole
year 2020 April to 2021 March is as follows:
“Resolved
that Annual Maintenance Charges for the year 2020-2021 is Rs. 14,800.00. Rs. 3,000.00 has been collected from Members
as part payment already. Rest Rs.11,800.00 requires to be paid by members on or
before 31 August, 2020 and late fee @ 2% per month would be payable for delayed
payment.”
Those members who have not paid the amount of
Rs. 3,000.00 till now they should pay it along with the balance amount.
