NOTICE
The Half-Yearly
General Meeting of the Happy Nook Co-operative Housing Society Ltd. for the
co-operative year 2019-20, as per Section 30 of W.B.Co-
Operative
Societies Act, 2006, will be held on 16.02.2020 (Sunday) at 5.30 P.M. at
the Community Hall of Happy Nook Co-operative Housing Society Ltd. to discuss
the under noted Agenda.
For transacting
the business as per the under noted Agenda, Members are requested to kindly
attend the meeting.
22nd January, 2020 (Kushal Roy)
Secretary
AGENDA
1. To Review of the Activities of the Society on
the basis of the Report placed
by the Board
2.
Placement of Audited Accounts 2018-2019
3. Interim Budget for 2020-2021 (April to June)
4. Consideration of any other matter which may
be forwarded in accordance
with Bye Laws with the approval of
Chairman.
Annexure-A
Review of the activities of the Society on the basis of the
report placed by the Board
Secretary’s
Report for the Half-Yearly General
Meeting
for the year 2019-2020 (Period from
01.04.2019 - 30.09.2019)
On behalf of Board of Directors, I heartily welcome you all
to the Half-Yearly General Meeting of our Society for the co-operative year 2019-2020.
This Half-Yearly General Meeting is being convened for the 8th time
in our Society in view of coming into force the W.B. Co-Operative Societies Act,
2006 and the W. B. Co-operative Societies Rules, 2011 w.e.f. 18.01.2011.
The activities of the Society during this half of 2019-2020
(01.04.2019 to 30.09.2019) are briefly stated below:
01. Accounts for the year 2018-19 have been audited and
same is being placed for consideration in the HYGM.
02. Fixed
Deposits of Rs. 84.50 lakhs(Long Term) are with the Indian Overseas Bank, Kasba
Gold Park Branch as on 30.09.2019. Another 11.00 lakhs (Short Term ) Fixed
Deposit are made in the period with the Indian Overseas Bank as on 30.09.2019.
03.
No transfer of Ownership or joint membership had taken place
during the period of 1st April,
2019 to 30th September, 2019 as per
W.B.C.S. New Act & Rules.
04. Repair work of water tanks of buildings
A-1, A-5, A- 3, A- 4, A-10, A-11 & A-6 had been
Done
in the period.
05. Replacement
of PVC sewage pipe in all 11 buildings (only damaged portions). Replacement
of gate
valve at water rising pipe of 44 water tanks had been too.
06.
Repair & replacement of rain water pipes in Building No.
A-01, 02, 04, 05, 06, 07, 08, 09, 10
and at different places have been
carried out. Also change of damaged portion of roof water
pipe line, long screw, valve etc. have
been undertaken in most of the buildings.
07. In view of Dengu outbreak in various
parts of the City a regimented approach towards
keeping the
campus away from mosquitoes , to the extent possible, had been undertaken.
Spraying of
mosquito repellent oil, Kerosin oil, bleaching powder & cleaning of surface
drains
inside the Campus are being done regularly. The Society is in constant
touch with
KMC and
spraying of mosquito repellant is organized through them as well.
08. Beautification of the Society campus
through flower plants and saplings are being
done in a
limited manner. The grass in the Boot House Park has been re-laid and the grass
is mowed on a regular basis.
09. All the
Residents are once again requested to kindly cooperate and help us to maintain
our Society
clean and green in every respect. We would like to take this opportunity to
once again
appeal to all the Members not to throw any trash from the upper floors and
instruct the
Drivers and the Maids not to litter the campus with trash and spitting.
We are also
taking this opportunity to once again remind the members that the ownership
of the common landing / electric meter box areas
/ roof of the buildings and walls belong to
the Society and no Member has any individual property rights to this
area. It is the collective
responsibility of the Society to take care of the upkeep of this block.
10. We regret to point out that there is an apathy in a
section of members in payment of Society’s
dues in time
which seriously affect the operation of the Society. Gentle reminders to these
members have proved
to be futile. We seek your guidance to overcome the problem.
At the
end, it would be my extreme pleasure to thank you all on behalf of the Board of
Directors. I
wish you all the best of health, happiness and prosperity.
11. Even though this development
has taken place after 30th September 2019, it will be pertinent to
mention that Building Repair &
Painting work are undertaken. The repairing & painting
contract has been awarded to M/S
Akzonobel India Ltd. (formerly ICI Ltd.) authorized and
recommended contractor M/S Maa Durga
Enterprise after undertaking a due tendering process.
Colour scheme has been selected shade No.
08 out of all the 08 shades through members
maximum likes got and decided to go for
the same and that was communicate to the paint
manufacturer
(Kushal Roy)
Secretary
Date: 22.01.2020
HAPPY
NOOK CO-OPERATIVE HOUSING SOCIETY LTD.
Interim Budget for 01.04.2020 to 30.06.2020
(Figures in Rs.
Thousand)
|
Accounts Head
|
Interim Budget
for 01.04.2020 to 30.06.2020
|
|
Electricity Charges
|
80.00
|
|
Security Charges
|
150.00
|
|
Salary & Wages
|
140.00
|
|
Gardening Expenses
|
35.00
|
|
Campus Cleaning Expenses
|
75.00
|
|
Garbage Removal Expenses
|
22.00
|
|
Printing & Stationery, Xerox
|
07.00
|
|
Civil Repair & Maintenance
|
50.00
|
|
Plumbing & Fitting
|
35.00
|
|
Electrical Maintenance
|
15.00
|
|
Pump & Tubewell
|
8.00
|
|
Postage & Courier
|
2.00
|
|
Meeting Exp. including A.G.M.
|
10.00
|
|
Tank Cleaning Expenses
|
10.00
|
|
Water Charges paid to KMC
|
80.00
|
|
KMC Rate & Taxes
|
2.00
|
|
Conveyance Expenses
|
2.00
|
|
Telephone Expenses
|
5.00
|
|
CCTV
|
5.00
|
|
Audit Fee
|
5.25
|
|
Miscellaneous Expenses
|
8.00
|
|
Library
|
1.00
|
|
Welfare Fund
|
3.00
|
|
Insurance for Staff Mediclaim & Accident Benefit
|
6.00
|
|
Insurance for Office, Pump & Motor
|
1.00
|
|
Professional Fee for IT Returns
|
5.00
|
|
Total =
|
762.25
|
HAPPAY NOOK CO-OPERATIVE
HOUSING SOCIETY LTD.
ESTIMATED MAINTENANCE CHARGES FOR 01.04.2020 to 30.06.2020
(Figures in Rs. Thousand)
|
Accounts Head
|
Expected Income from 01.04.2020 to 30.06.2020
|
Interest on Fixed Deposit |
150.00
|
|
Car Parking Charges
|
50.00
|
|
Service Charges
|
35.00
|
|
Community Hall Service Charges
|
05.00
|
|
Other Income
|
15.00
|
|
Maintenance Charges 2016-17
|
-------
|
|
Total Income
|
255.00
|
A) Estimated
Budget for 01.04.2020 to 30.06.2020 =Rs. 762250.00
B) Estimated
Income for 01.04.2020 to 30.06.2020 =Rs.
255000.00
 |
Deficit Rs. 507250.00
Therefore
Estimated Maintenance Charges payable by Members from 01.04.2020 to 30.06.2020
= Rs. 507250.00 / 175 = Rs.2898.57 per Member say 2898.00
“Resolved that
Maintenance Charges from 1st April, 2020 to 30th June,
2020 of Rs. 2898.00 with effect from 01.04.2020 be paid by Members one time
within 30th June, 2020 and late Fee @ 2% per month would be payable
for delayed payment”.
