NOTICE
The 23rd Annual General Meeting of the Happy Nook Co-operative Housing Society Ltd. for the Co-operative year 2019-2020 will be held on 28.02.2021(Sunday) at 5.00 P.M. at the Community Hall of Happy Nook Co-operative Housing Society Ltd. to discuss and transact the business as per the under noted Agenda.
I request the Members to kindly attend the meeting.
5th Feb, 2021 (Kushal Roy)
Secretary
AGENDA
01. Confirmation of the Proceedings of the
last Annual General Meeting held on 07.07.2019
Half-Yearly General Meeting held on
16.02.2020 which was circulated earlier.
02. Consideration of the Secretary’s Report (Annexure-A)
03. Approval of Budget for the year 2021-22 (Annexure-B) &Annual
Maintenance Charges on
the
Members for the year 2021-22 (Annexure-C)
04. Appointment
of Internal Auditor for 2021-22
05. Silver
Jubilee Celebrations of Happy Nook
06. Enhancement
of Security System in the Campus
07. Consideration of any other matter which may be forwarded in accordance with
Bye Laws with the approval of Chairman
ANNEXURE-A
Secretary’s Report for the year 2019-2020
Dear Members,
On behalf of the Board
of Directors, it is my honour and privilege to welcome you all at the 23rd
Annual General Meeting of our Society.
At the outset, we are trying to present briefly below the
information and activities of the Society during the year 2019-2020:
01.
Membership Status: 175 Members are on roll as on date.
02.
Flats taken over: Out of 176 flats, possession has been taken for 175 flats.
Presently 115
members
and their families are residing in their allotted flats. Another 07 flats are
under
occupation
of tenants and the remaining flats are not being regularly used by the owners.
03. Share
Certificate: Out of 175 Share Certificates ready for issue-170 members have
collected their
Share Certificates. Remaining 05
members are once again requested to collect their Share
Certificates after observing the
required formalities.
04.
Mutation: Mutation of all 175 flats have been completed.
05. Membership Register: Membership
Register is the fundamental evidence of membership
and is required to be maintained in accordance
with Rule 121 of WBCS Rules, 1987 (Rule 111 of WBCS Rules, 2011). The Auditor
has observed that though Society is maintaining the same, but in some cases
signatures of members are wanting in the Membership Register, Photos are not
available for a few cases, while nominations have not yet been furnished by
some Members. The Society is constantly pursuing the matter with the members to
meet up the deficiencies, but the Membership
Register is still remaining incomplete. Members
are once again requested to cooperate to complete the Membership Register in all
respect in their own interest.
06. The Board of Directors approved transfer of Ownership of flats namely
flat no. A-08/11,
11/04,
approved of membership by way of Nomination of flats no. A-03/03 and
half share gift to his
daughter of flat No. A-01/15 during the period 2019-2020as per W.B.C.S.New Act & Rules.
The Board of Directors
heartily welcome the following New Members / Joint Members in our Society:
Sl.no.
Name
Flat No.
i) Ms. Madhurya Bhunia
& Mrs. Nupur Bhunia
A- 08 / 11
ii) Mr. Jibendra Nath
Mukherjee A-11/04
iii) Ms.Rupkatha
Bhattacharyya
A-01/15
iv) Smt. Anjana
Purkayastha A-03/03
07. No inspection or inquiry was held during
the year by a Competent Authority - hence consideration of
the said report of
inspection or enquiry does not arise.
08. The Board has prepared the Accounts
for the 2019-2020 but has not been able to get same audited by
the Department
of Co-operative Audit so far due to the Pandemic. The Audited Accounts for the
year 2019-2020 will be placed inthe next Half Yearly General Body Meeting.
09. There was no case relating to loans and
advances made to the Directors of the Board and their
relatives during
the year and therefore recovery of the same does not arise.
10. No relation of the Directors was appointed
by the Society during the year 2019-2020.
11. Fixed Deposits of Rs. 95,50,000.00 is with
the Indian Overseas Bank, Kasba Gold Park Branch as
On 31.03.2020
(84.50 as long Term & 11.00 as Short Term Fixed Deposits).
12. Board has taken a decision to
implement the West Bengal Minimum Wages Act at all levels for our
permanent
employees in the Society from 01.04.2019.
13.
The details of Monthly Staff Salary and Wages paid during 2019-2020 are as follows:-
Sl
No.
Name of Staff & Designation
Monthly
Salary
Remarks
i)
Sri Joydev Giri
, Caretaker
Rs.20,300.00
Expenditure
ii)
Sri Anukul Biswas
,Electrician
Rs.11,400.00
chargeable
to
iii)
Sri Ashok Kumar Roy,Pumpman
Rs.10,500.00
Salary
& Wages
Expenditure
iv)
Sri
Raghunath Patra, Gardener
Rs.
8,065.00
chargeable
to
Gardening
exp.
Expenditure
v) Sri Jhantu Sardar, Sweeper
Rs.8,065.00
chargeable
to
Campus
Cleaning exp.
Besides, the salary the Society
is contributing @ Rs.200.00 p.m. for above 05 employees under Employees’
Welfare Fund Scheme since year 2008. The Employees themselves are also
contributing @ Rs.200.00 p.m. and their individual bank accounts have been
opened for this purpose at the Indian Overseas Bank, Kasba Gold Park Branch
from that date.
The Society hires the
services of a Part time Electrician on daily basis in absence of our regular
Electrician one day in a week @Rs. 350.00 per day. w.e. f. 1st April, 2019.
For Household garbage
collection from door to door Shri Kumar Singh was awarded the contract for 2019-20.
The Society is paying 3,500.00 p.m. w.e.f. 1st April, 2019.
As per last year
Secretary’s Report & approved by the General Body the Board has engaged a
casual labour named Sri. Gobinda Sardar for campus cleaning purpose in place of
Late Arjun Mahato on a temporary basis on per day payment of Rs. 350.00.
13. Activities
during the year 2019-2020 (1st April 2019 to 31st March
2020 )
It would be pertinent to
mention the list of steps / work that have been undertaken during the period:
i) A new Board of Directors has been
formed through an election process duly conducted by
ARO Mr. Joy Ghosh of DRCS on
13.01.2019 and the new Board of directors had taken
charge on and from 23.01.2019
ii) Overhauling of
spare Distribution Pump & spare submersible pump have been undertaken.
iii)
Quarterly Underground Reservoir & Overhead Water Tank cleaning process have
been
regularly
undertaken as per the calendar which has been informed to the Members well in
advance
through the Society’s Notice Boards.
iii)
Roof repair have been completed at Building No:A-6/13 &
A-6/14, A-5/14. Water tank &
partial repair have been undertaken in
A-02, A-05, A- 03, A- 04, A-10, A-11 &A-06.
iv) Repair& replacement of sewerage pipes, rain water pipes in Building No. A-01, 02,03, 04, 05,
06, 07, 08, 09, 10, 11 and at different places have been carried out. Also change of damaged
portion of roof water pipe line, long screw, valve etc. have been undertaken in most of the
buildings.
v) Spraying of mosquito repellent oil,
Kerosin oil, bleaching powder & cleaning of surface drains
inside the
campus are being done regularly. The Society is in constant touch with KMC and
spraying of
mosquito repellant is organized through them as well.
vi) Rent for Transformer Room from CESC Ltd. has
been collected upto 31.03.2020.
vii) Beautification
of the Society campus through flower plants and saplings have been taken up in
a
limited manner. More stress is being given on campus upkeep and neatness. I
would once
again like to take this opportunity to
implore upon all the Members to help us in keeping
the campus clean by not throwing
anything out from our flats and also to instruct the
House maids and the Drivers employed
by them not to throw papers/ cigarette / Pan masala
packets
on the road. All are requested to
co-operate and utilize our door to door collection
service
for this purpose. We would also request all the Members to please ensure
that water
falling
from the running Air conditioners are channeled through a pipe reaching up to
the
surface
drain. Members are also requested to instruct the housemaids not to throw water
below
from the balconies while watering the plants or while cleaning the balconies.
viii) Security
Surveillance- So far we have installed eight cameras in the Campus which has been
helpful
in having
surveillance in a limited way. There has been requests from Members to increase
the
coverage
of the area under surveillance further and we have planned to install another
08 cameras
from the
fund allocated for such expenditure in the budget.
ix )
To
give relief to the Members / Residents, provision has been made to supply water
directly from the
overhead tanks for the staircase
and landing cleaning purpose in each building.This has also eliminated the
problem of some Members not willing to provide water to the Society’s staff
while the staircase cleaning operation was being undertaken.
x )
Group
health Insurance (Mediclaim) have been introduced by the Board for the following
staff of the Society with M/S United India Insurance Co. Ltd.
i)
Sri JoydevGiri
ii)
Sri Anukul Biswas
iii)
Sri Raghunath Patra
iv)
Sri JhantuSardar
v)
Sri Goutam Biswas (Biplab)
vi)
Sri Bijan Biswas
xi)Individual Personal Accident
Insurance has been introduced by the Boardfor the following staff of
theSociety with M/S United India
Insurance Co. Ltd.
i)
Sri JoydevGiri
ii)
Sri Anukul Biswas
iii)
Sri Raghunath Patra
iv)
Sri JhantuSardar
v)
Sri Goutam Biswas (Biplab)
vi)
Sri Bijan Biswas
xii
) Insurance of Lift structure & Elevator for
all the 11 buildings (Earthquake & Standard Fire and
Special Perils Policy) have been done.
The annual premium is working out to Rs.5,824.00.
and this is being funded by the Lift
Members.
xiii
) Refilling of Twenty five Fire Extinguishers have been done.
xiv) Repair & Painting Work:
You
are aware of the fact that the Board, after intense negotiation and through a
Tendering process had issued work Order to Ma Durga Enterprise (authorised ICI
Applicator and recommend by ICI) for undertaking the Building Repair and
Painting job. Accordingly the
Building repair and painting work have been progressing towards completion but unfortunately due to
the Covid Pandemic and the resulting lockdown the work had to be stopped all of
a sudden.
xv) Plumbing work:
Change of PVC Sewage
Pipe, Over head water pipe line, stop cock have been undertaken in all the
buildings.
xvi) Lockdown:
Even though technically
it should not be a part of this report as because it covers the time period
between 1st April 19 to 31st March 20 but we have to make
a mention of the extraordinary times that the Society had to pass / had been
passing through due to the pandemic, which is quite unprecedented in the
history of Happy Nook. A sudden and total lockdown had been declared all over
India on 23rd of March 20 that threw everybody’s life upside down.
The Society took utmost pain and efforts to ensure that all health protocols
were adhered to and at the same time had tried it’s level best to extend all
possible help and service to it’s Residents. Vendors like Sufal Bangla,
Haringhata, Mio Amore ,Spencers had been arranged to come in and make all types
of food and grocery items available with in the campus so that the Residents do
not have to go outside the campus to buy the essentials.
At the end, it
would be my extreme pleasure to thank you all on behalf of the Board of
Directors.
As Happy Nook
steps in to it’s 25th Year I wish you all best of health, happiness,
prosperity and a harmonious living in the campus.
(Kushal Roy)
Secretary
05.02.2021
Sanitization, Mask and Social distancing will be
maintained.
Annexure-B
HAPPY NOOK
CO-OPERATIVE HOUSING SOCIETY LTD.
BUDGET FOR THE YEAR 2021-2022
(Figures in
Rs / Thousand)
|
|
Particulars |
Expenditure for
2020-2021 |
Budget for 2021-2022 |
|
|
01. |
Electricity Charges |
280.00 |
315.00 |
01. |
|
02. |
Security Charges |
620.00 |
650.00 |
02. |
|
03. |
Salary & Wages |
1000.00 |
1050.00 |
03. |
|
04. |
Gardening Expenses |
40.00 |
50.00 |
04. |
|
05. |
Campus Cleaning Expenses |
25.00 |
45.00 |
05. |
|
06. |
Garbage Removal Expenses |
36.00 |
40.00 |
06. |
|
07. |
Printing & Stationery & Xerox |
12.00 |
25.00 |
07. |
|
08. |
Civil Repair & Maintenance |
350.00 |
350.00 |
08. |
|
09. |
Plumbing & Fitting |
250.00 |
225.00 |
09. |
|
10. |
Electrical Maintenance |
40.00 |
70.00 |
10. |
|
11. |
Pump & Tubewell |
28.00 |
15.00 |
11. |
|
12. |
Postage & Courier |
0.20 |
0.50 |
12. |
|
13. |
Meeting Exp. including A.G.M. |
5.00 |
20.00 |
13. |
|
14. |
Tank Cleaning Expenses |
20.00 |
40.00 |
14. |
|
15. |
Conveyance Expenses |
4.0 |
15.00 |
15. |
|
16. |
Telephone Expenses |
12.00 |
12.00 |
16. |
|
17. |
Legal Expenses |
-------- |
--------- |
17. |
|
18. |
Audit Fee |
5.25 |
6.00 |
18. |
|
19. |
Miscellaneous Expenses |
20.00 |
25.00 |
19. |
|
20. |
Library |
3.60 |
4.00 |
20. |
|
21. |
Welfare Fund |
10.00 |
16.00 |
21. |
|
22. |
Road Repair |
--------- |
--------- |
22. |
|
23. |
Professional Fee for Income Tax |
20.00 |
30.00 |
23. |
|
24. |
Rate & Taxes |
6.00 |
6.00 |
24. |
|
25. |
Insurance |
1.30
|
2.00 |
25. |
|
26. |
Fire Extinguisher |
5.00 |
20.00 |
26. |
|
27. |
Water Charges |
390.00 |
400.00 |
27. |
|
28. |
CCTV Maintenance |
20.00 |
20.00 |
28. |
|
29. |
Medical Insurance for staff |
25.00 |
27.00 |
29. |
|
30. |
Expenses for Covid-19 / Amphan |
280.00 |
-------- |
30. |
|
31. |
25 Years Celebration of the Society throughout the
year |
------------- |
100.00 |
31. |
|
|
Total = |
3508.35 |
3578.50 |
|
Probable expenditure has been budgeted for all normal
activities for the year 2021-22.
Annexure-C
HAPPAY NOOK
CO-OPERATIVE HOUSING SOCIETY LTD.
ANNUAL MAINTENANCE
CHARGES FOR THE YEAR 2021-22
(Figures in Rs / Thousand)
|
Accounts Head |
Budgeted income for 2021-2022
|
|
|
|
Particulars |
|
|
|
|
01. |
Interest
on Fixed Deposit & Savings |
550.00 |
01. |
|
02. |
Car
Parking Charges |
250.00 |
02. |
|
03. |
Service
Charges |
100.00 |
03. |
|
04. |
Others
Income |
100.00 |
04. |
|
|
Total Estimated Income for 2021-2022 |
1000.00 |
|
A) Budget for the year 2021-22 =Rs. 35,78,500.00
B) Income for the year 2021-22 =Rs. 10,00,000.00
Deficit
(-)
Rs. 25,78,500.00
Therefore Maintenance Charges payable by
Members =Rs. 25,78,500.00 / 175 = Rs. 14,734.28 say Rs. 14,700.00 Per Member.
“Resolved that Annual Maintenance Charges of Rs. 14,700.00 for the
year 2021-2022 with effect from 01.04.2021 be paid by Members either one time
within 31st May, 2021 or in two instalments of Rs. 6,700.00 by 31st
May, 2021 & Rs.8,000.00 by 31st August, 2021 and late fees @ 2%
per month would be payable for delayed payment”.
