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Minutes
of the HYGM held on 13.11.2022 at Society’s Community Hall
Date : 13.11.2022
Venue :
Society’s Community Hall
Members Present :
42 (Forty Two)
In terms of the Notice dated 23rd
October, 2022 issued by Mr. Kushal Roy, Secretary, Happy
Nook Co-operative Housing Society Ltd., the Half-Yearly General Meeting of the
Society was held on 13.11.2022 at the Society Community Hall with Mr. Bimal
Kumar Ghosh as Chairman of the meeting.
The Chairman started the meeting at 5.23 PM once the quorum
became complete. At the outset the Chairman requested the House to observe a
minute’s silence as a mark of respect to the departed souls of the honourable
Members & Residents who have left us since the last AGM till date. Thereafter
the Chairman started the HYGM as per the Agenda put forward in the Notice of
HYGM dated 23rd October, 2022.
1. To review the Activities of the Society on the
basis of the Report placed by the Board
In the absence of the Secretary the Chairman requested
Mr. Gautam Das, Director to read out the Secretary’s Report.
The Chairman also read out annexure to the Secretary’s
Report which was promised in the last General Meeting but could not be done as
yet.
The Chairman asked the House if anybody has anything to
say on the Report.
Mr. Koushik Bhattacharya (10/01) thanked the Board for
completing the water logging problem at ground floor stair case lobby at
building no A-10. He also suggested for putting dustbins in strategic location
in the Campus.
He also thanked the Board for bringing up the pending
activities of last year.
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Mrs. Kalyani Dutta (A-10/06) put forward her views on
too much tree planting behind the building no. 10 and nuisance created by Kadam
tree. She also suggested for marking the car parking spaces. Her other
observation was cleaning of surface drains along the boundary walls.
The Chairman also felt and agreed of the nuisance of
Kadam tree. He also stated that ground floor flat owners installing washing
machine at varandha, water and sludge discharging at drains caused water
logging in drains. It should be avoided.
The Chairman mentioned that spraying mosquito repellanent
oil & fogging was doing 03 times a week instead of 02 times earlier. He
also stated that other measures were taken to fight mosquito breeding like
kerosin spraying on drains at times..
Mrs. Srimati Mukherjee (09/04) thanked the Board for
all the good works as Club House, Kitchen and Gardening.
She also mentioned about littering lot of garbage
thrown from upper flats of the building no. 09. She said that flower plucking
in the campus by members was rampant and requested BOD to stop the same.
The Chairman suggested her to request the persons not
to pluck flowers whenever she noticed.
Mr. Biswatosh Sarkar (A-11/05) suggested not mixing
rain water into sewage. He also said about garbage damped behind the building
no A-11.
Mr. Debasis Das (A-06/07) appreciated the society’s
developmental done by the BOD. He also appreciates the efforts to bring back
harmony in the society complex.
He pointed at the Serials No. 17 at Secretary’s Report
about Society’s due.
The Chairman mentioned the amount due to be around Rs.
3.5 lakhs from 05 (Five) members.
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The Chairman replied that BOD contacting individually
over e-mail, phone, whatsapp etc to collect dues continuously.
The Secretary’s Report was unanimously approved by the
House.
Proposed by
; Mr. Subhodeep Roychowdhury (A-11/07)
Seconded by
: Mr. Koushik Bhattacharya (A-10/01)
02. Placement of Audited Accounts 2021-2022
The Chairman stated that at the Secretary’s Report it
was clearly mentioned that accounts for the year 2021-2022 is in process being
audited by the Govt. Auditor and hence was not being placed for consideration in
the HYGM.
The Chairman stated that the audited accounts for the
year 2021-2022 should be placed in the next AGM for discussion.
03.
Development Work of the Society:
The Chairman read out about some developmental work
for which the House to give, in principle, approval to
the Board for Capitalization as
follows.
a) Capital Expenditure (Furniture
etc) for Office Renovation -Rs. 2,46,054.00
b) 6 nos. Air Conditioners for
Community Hall -Rs.
2,04,000.00
c) 01 no. Air Conditioner for
Office -Rs. 34,000.00
d) Bathroom near Society’s
Office
-Rs. 1,04,000.00
e) New Drivers’ Room, Electrician’s
Room -Rs. 2,37,025.00.
f) A new kitchen at a cost of -Rs.
4,60,000.00.
g) 02 bathrooms were renovated at a
cost of - Rs. 2,00,000.00
After threadbare discussions the House unanimously approved for capitalization of the above.
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The Chairman
requested the House for another Rs. 5.00 lakhs for approval to complete the
renovation works of the second phase of the
Community Hall.
Mr. Dilip Kumar Mukhopadhaya
(A-03/07 mentioned that in the HYGM held on 29.08.2021, it was resolved that the expenses of Rs. 25
Lakhs towards the renovation of the second phase of the Community Hall will be
incurred from the Development Fund Corpus of the Society.
After discussion
the following resolution is taken.
“Resolved that the approval by the House has been
given for Rs. 5.00 Lakhs more which may be taken from the Development Fund.”
Proposed by : Group Capt. (Retired) S.B.Majumdar
(A-11/08)
Seconded by: Mrs.
Madhumati Guha Majumdar (A-05/10)
04. Consideration of any other matter which may be
forwarded in accordance
with
Bye Laws with the approval of the Chairman
The Chairman
proposed for covering of open drains in the campus.
Mr. Subhodeep
Roychowdhury (A-11/07) suggested FRB Sheet for it. He said because it will be
easy to clean the drain regularly.
The Chairman
said that other synthetic material may be considered. Concrete is also the
possibility.
Mrs. Srimati
Mukherjee (A-09/04) suggested the platform area be increased in front of the Community
Kitchen Room.
The Chairman
explained that it was not possible as badminton court required more spaces. Our
children need it.
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Mr. Koushik
Bhattacharya (A-10/01) suggested for forming a team in Happy Nook to respond in
emergency situation for the old and sick at night. He himself volunteered to
give his name. Essentially, the team will respond in night emergency situation
and
all its members
should be able to drive a car to take the patient to Hospital.
Mrs. Sanghamitra
Ray, Treasurer of the Society, replied that a suggestion should be taken to
form a group with 4-5 members for the proposal.
Mr. Koushik
Bhattacharya (A-10/01) had given a wheel chair to the Society saying it had
been donated by a well wisher who did not want to be named.
The Chairman
agreed to give a notification regarding self volunteering.
The Chairman also
stated the availability of an oxygen Concentrator in our office for members’
emergency use. It was donated by our honourable Member Mr. Amalendu Bagchi
(A-03/05).
At
the end the Chairman thanked everybody for their wholehearted participation and
deliberations during the HYGM.
(Kushal Roy)
(Bimal Kumar Ghosh)
Secretary
Chairman
15/11/2022 15/11/2022
