Page-01
Minutes of Proceedings of Half-Yearly
General Meeting held on 17.09.2023
Date:
17.09.2023
Venue:
Society’s Community Hall
Members
Present: 42 (Forty Two)
In
terms of Notice dated 27th August, 2023 issued by Sri Kushal Roy
Secretary, Happy Nook Co-operative Housing Society Ltd. the Half-Yearly General
Meeting of the Society commenced at 5.25 P.M. on 17.09.2023 at the Society
Community hall with Sri Bimal Kumar Ghosh as Chairman of the Meeting.
The
Chairman called the meeting to order and requested the Members to observe one
minute’s silence to pay respect to the departed soul of Society’s beloved staff
Late Raghunath Patra.
Agenda No 1: To Review of the Activities
of the Society on the basis of the Report placed by the Board:
The
Secretary read out the Secretary’s Report which enumerated the activities
undertaken during the period from 01.04.2023 to 17.09.2023. The report was
unanimously adopted by the House.
Proposed by : Mr. Gautam Banerjee (A-06/14)
Seconded by : Mrs. Madhumati Guha Majumdar (A-05/10)
Agenda No: 02 Paver Block Work:
The
Chairman informed that the Paver block work has been completed and he said that
this has helped to increase quite a bit of Parking space apart from adding to
the aesthetics of the Campus. He also explained that the paver blocks are
mounted on sand and hence the water falling over it gets absorbed and there is
no waterlogging / water stagnation on the surface of the paver blocks.
Proposed by : Mr. Prasenjit Roy Chowdhury ( A-02/11)
Seconded By : Mr. Dilip Kumar Mukhopadhyay (A-03/07)
Agenda No: 03 Developmental work of
Society
The
Chairman started the discussions referring to the elaborate deliberations held
in the 25th AGM that took place on 26.02.2023 to get the open drains
covered and also
Page-02
mentioned
about the general consensus that was arrived at to go for same. A writeup about
the way the job will be undertaken and the cost implications was handed over to
each of the Members present in the meeting. The Chairman explained that the
work will have to be done in three phases. The first phase of the work will
cover the open drain starting from the front main gate of the Society, the
drain area around the periphery of the Boot House Park. He also said that that
cost of undertaking the job in the first phase will be Rs. 2.5 Lakhs and that
will be funded from the Development Fund and the Members will not be burdened
with any contribution for undertaking this job.
Mr.
Kaushik Bhattacharya (A-10/01) asked that if the drains get covered then how
would the drains get cleaned.
Mr.
Biswatosh Sarkar (A-11/05) said that there is no necessity to get the drains
covered.
Mr.
Debasish Das (A-06/07) apprehended that drain cleaning could be a problem.
Mr.
Subir Das (A-01/04) said that the project of getting the drains covered should
be done in one single phase, otherwise it will not serve any purpose. He also
said that there has to be an assurance that the job will be completed for sure
by the next Board.
Mrs.
Jayanti Ghosh (A -02/02) said that she whole heartedly supported the proposal
of getting the drains covered. However, the drain level needs to be corrected
too.
Mr.
P K Guha Biswas (A-05/03) said that the drains do need to get covered. He said
that the drain level issue also needs to be looked into.
The
Chairman told that four replica drain cover slabs have been placed on the drain
opposite to the Building No. 11. The slabs are small and have two notches on
the top and can be lifted very easily. So cleaning the drains will not be a
problem at all. Mrs. Sanghamitra Ray, Treasurer said that the drain getting
covered will eliminate the problem of waste material, plastic bags, gutka, satchets
and other unwanted things being thrown in the drains. It will also help to
reduce the mosquito menace to a large extent. Mr. Hirak Ghosh, Director said
that the open drains are also not pleasing to the eyes.
Mr.
Prasenjit Roy Chowdhury (A-02/11) and Mr. Gautam Banerjee (A-06/14) said that
the Society is understaffed and another hand immediately needs to be on
boarded.
The
Chairman informed that one person has already been engaged by the Society on
Casual basis to mitigate the problem.
Page-03
After lot of deliberations the following resolution
was taken:
Resolved to get the open Drains of the campus
covered in three phases and the first phase will be completed at a cost of
Rupees Two lakhs and fifty thousand approximatelyand
that the said expense will be covered from the Development Fund.
Proposed by : Mrs. Madhumati Guha Majumdar ( A-05/10)
Seconded By : Mr. Dilip Kumar Mukhopadhyay (A-03/07)
Agenda No. 04 Discussion on Doctor’s
Consultation in the campus:
The
Secretary said that there had been a demand by a substantial number of Members
of the Society to ensure a “Doctor on call” facility especially during
emergencies. The Secretary informed that all the Doctors with in the Society
had been approached if they would be willing to volunteer their services towards
such a cause on Professional terms. He said that so far one response has been
received from Dr. Anirban Jaiswal (A-09/09) who is a residing in our Campus. He
has agreed to sit in the campus for an hour or so once a week and the patients
can consult him. He has also agreed to visit bedridden patients at his
convenience. He will charge his professional fees for that.
Dr
Nirmalendu Sarkar (A-07/16) said that an arrangement could be made with
neighbouring hospitals where in they will send their ambulance and take the
patient to the respective hospital and get the patient admitted over there. He
also said that if a doctor visits a patient in the campus on an emergency call
there could be medico-legal issues in case of things going wrong. He also
informed that a geriatric clinic has come up in the Industrial Estate opposite
our Complex and he will be sharing the details soon so that the residents can
avail of that facility if and when required.
It was decided by the House to start with Dr.
Jaiswal’s proposal and see how it shapes up. The Board expressed their
gratitude to Dr. Jaiswal for having responded to their appeal.
Agenda No: 05 Consideration of any other
matter which may be forwarded in Accordance with Bye-Laws with the approval of
Chairman:
Mr.
Dilip Kumar Mukhopadhyay (A-03/07) said that one proposal was supposed to have
been tabled in the HYGM which was regarding the project of removing the U Bend
pipes running through the bathrooms and kitchen.
Mr.
Gautam Das, Director informed that some quotations have been received and the
Page-04
approximate
cost of getting the job done will be Rs. 10,000/- per flat. The cost of tile
repair / replacement of the tiles getting damaged during the work will however
be extra.
Mrs.
Sreemati Mukherjee (A-09/04) highlighted the menace of the cat population
having increased in the campus and the problem of a section of Members feeding
them in the common areas. She also raised the issue of pigeon population too
having increased substantially and turning to be a menace especially in front
of Building No.A-07. She highlighted the health hazard posed by the flapping of
the wings and the pigeon droppings. She drew the House’s attention to a report
published in The Telegraph on 15th September 23 which has
highlighted the health hazards that could happen due to proximity to the
seemingly harmless pigeons.
Dr.
Nirmalendu Sarkar (A-07/16) was earnestly requested by the Chairman to stop
feeding the Pigeons right away. He said that Dr. Sarkar being rightly extremely
concerned about pollutionemanating from burning of cardboard egg containers,
radiation hazards emanating from Cable TV Distribution boxes, etc.will
definitely appreciate the genuine concern raised by the residents of the campus
with respect to the possible health and hygiene hazards that they are getting exposed
to as a result of the pigeon menace. Dr. Sarkar, personally expressed his
willingness to comply with the request regarding the feeding of the pigeons.
The
Secretary appealed to the Members once again not to feed the cats in the common
areas. If at all they should feed the cats inside their respective flats or
adopt them.
Mr.
Biswatosh Sarkar (A-11/05) asked as to why the new Bye Laws have still not been
worked out till now.
To
this the Secretary replied that the Bye Laws have been amended by a Committee
headed by Mr. Dilip Kumar Mukhopadhyay (A-03/07) quite some time back and that the modified Bye
Laws have been submitted to DRCS for their formal approval. However, due to
lack of manpower in the DRCS office formal approval is yet to be issued by
them.
Mr.
Biswatosh Sarkar (A-11/05) mentioned about the problem of termites.
The
Chairman agreed to look into the possibility of doing Termite treatment along
the periphery of the ground floor flats and the cost implication will be
explored on priority.
Mr.
Siddhartha Roy Choudhury (A-02/01) suggested that the Board takes initiative to
Page-05
put
Speed Breakers on Anandapur main road running in front of our Complex. The
Secretary informed that letter has been submitted to the Local Councillor requesting
him for putting Speed brakers.
Mr.
Goutam Das, Director informed that in a recent meeting organised by Anandapur
PS this issue has been discussed and some actions may be taken in this regard.
Mr.
Siddhartha Roy Chowdhury (A-02/01) enquired about the status of the Oxygen
Concentrator which was donated by a Member of the Society.
The
Secretary informed that the Oxygen Concentrator is very much operational and
have been extensively used by several residents of the campus as and when required.
The Secretary again profusely thankedMr.Amalendu Bagchi (A-03/05) for donating
the Oxygen Concentrator to the Society.
Mr.
Shankar Chakraborty (A-05/01) enquired if Piped Gas will be made available in
the campus.
The
Secretary informed that even though Bengal Gas Company has laid the Pipeline in
neighbouring Abhyudoy Cooperative Housing
Society he has been informed by the Chairman of Abhyudoy that it will take a
long time before the Gas supply will actually begin. The Secretary assured the
House that the moment the Gas supply begins in Abhyudoy necessary action will
be taken to bring the Gas pipeline in the campus as well.
Mr.
Subir Das (A-01/04) expressed his apprehension about the benefit of such Gas
supply and said that a detailed study should be made before a decision is taken
to bring in such supply in the campus. He said that basically it is Methane Gas
and the calorific value of such gas is much lesser than LPG.
Mr.
Shankar Chakraborty (A-05/01)suggested that distinct markings be made in the
car parking lots so that the cars can get parked within those marked lines.
This will help in more disciplined parking in the campus.
At
the end the Chairman thanked the Members for having cooperated with the Board for
the last five years and concluded the Half-Yearly General Meeting.
(Kushal Roy)
(Bimal Kumar Ghosh)
Secretary Chairman
19.09.2023
19.09.2023
