HNCHSL / NB/ 2011-12 / 19 06.12.2011
NOTICE
All Members:
PAYMENT FOR PAINTING WORKS TO EXTERNAL SURFACES OF RESIDENTIAL BUILDINGS AND OTHER COMMON AREAS
The following Resolution was adopted in the Half-Yearly General Meeting of our Society held on 23.10.2011 modifying and nullifying the earlier Resolution adopted in the SGM held on 03.10.2010.
Quote:
“Resolved that the Painting Works to External Surfaces of Residential Buildings and Other Common Areas be carried out at an approximate cost of Rs.16,60,000.00 for which each member will pay Rs. 9,486.00 say Rs.9,500.00 either one time within 31st December, 2011 or in two installments of Rs.6,000.00 & Rs.3,500.00 within 31st December, 2011 and 29th Feb, 2012 respectively failing which interest @ 2 % per month would be payable for delayed payments.”
Unquote:
Pursuant to the above Resolution, members are requested to pay Rs.9,500.00 either one time within 31st December, 2011 or in two installments of Rs.6,000.00 & Rs.3,500.00 within 31st December, 2011 & 29th February, 2012 respectively failing which interest @ 2% per month would be payable for delayed payments.
(Biswatosh Sarkar)
Secretary
Friday, December 16, 2011
Monday, October 31, 2011
Minutes of Proceedings of Half-Yearly General Meeting held
on 23.10.2011 during the Co-operative year 2011-2012
In terms of the Notice dated 30.09.2011 issued by Sri Biswatosh Sarkar, Secretary, Happy Nook Co-operative Housing Society Ltd., the Half- Yearly General Meeting of the Society commenced at 4.45 P.M on 23.10.2011 at the Society premises with Sri Benudhar Munshi as Chairman of the meeting.
Members Present: 39 (Thirty nine)
The Chairman called the Meeting to order.
At the outset, the Chairman requested the members to observe one minute silence to show respect to the departed souls of late B.K.Jaiswal (A-9 / 9), late Sujit Kumar Sen
(A-6 / 5) , late Satyajit Roy (A-10 /15), late Amal Kumar Bhattacherjee (A-5 / 7), late Manjushree Som (A-7 / 6) and late Tarun Sarkar(A-8 / 12) when the members stood in silence.
Chairman appraised the House that as per direction of the New Act and Rules, Half-Yearly General Meeting is required to be convened in every Co-operative year and this meeting has been convened accordingly.
The Chairman then requested the Secretary to read out the Notice dated 30th September, 2011 of the Half-Yearly General Meeting for convening the meeting which was done.
Being requested by the Chairman, the Secretary initiated discussion Agenda wise greeting everybody present.
Agenda No: 01
Confirmation of the proceedings of the last Annual General Meeting held on 20.02.2011.
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Secretary stated that the minutes of the last AGM was duly circulated. Members may deliberate on any point to be included or omitted. He informed the House that no letter was received from any member in connection with the Proceedings.
Nobody raised any further point and the minutes of the last AGM were confirmed unanimously which was proposed by Shri Goutam Basu Thakur (A-1 / 2) and seconded by Shri P.K.Ghosh (A-11 / 10).
Agenda No: 02
Consideration of the Secretary’s Report
Secretary stated that since the report along with the enclosures have been circulated to all, this may be treated as read.
Secretary invited for discussions on his report and the enclosures attached therein.
He clarified the details of CRES A/C and the current status of Fixed Deposits which were Rs.1,97,207.04 and Rs.67,00,000.00 (in total) respectively as on 30.09.2011.
Nobody initiated any discussion on the report.
Accordingly, the Secretary’s Report was unanimously accepted which was proposed by Shri Satyabrata Banerjee (A-9 / 1) and seconded by Shri N.G.Chatterjee (A-4 / 5).
Agenda No: 03
Consideration of the Audit Report and Audited Statement of Accounts for the year
2010-2011
Secretary invited discussions on the Audit Report and Audited Statement of Accounts for the year 2010-2011.
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Secretary also stated that the Auditor has inter alia pointed out about non-compliance of statutory obligations of some of the members towards completing Membership Register from their part as yet.
Shri Basu Thakur (A-1 / 2) wanted to know whether such members were asked to comply with the same or not.
Chairman stated that several reminders were already sent to such defaulting members for compliance.
Nobody initiated any further discussion on this Agenda Item.
So, the Audit Report and Audited Statement of Accounts for the year 2010-2011
were unanimously confirmed which was proposed by Shri Shiviji Bose (A-6 / 16) and seconded by Shri P.K.Ghosh (A-11 / 10).
Agenda No: 04
Review of the Activities of the Society
i) Installation of New Water Supply Network
Secretary stated that the New Water Supply network has been successfully completed. Following this work, the electricity cost of the Society has come down considerably and it is expected to generate a saving of Rs. 1,20,000.00 (approx.) this year on this account.
He also stated that completion cost for the work is Rs.5,17,160.00 which was inadvertently reported as Rs.5,00,000.00 in the Agenda Note for which he sincerely regretted. He, however, added that no extra charge would be imposed on members as the additional cost could be met from the existing budget provision on Plumbing works.
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He also apologized for some printing mistake in the Detailed Expenditure Statement of new water supply network, which was circulated in the meeting. He added that the correct Statement will be enclosed with the Minutes to be circulated as an Annexure-A.
ii) Repair of External Surfaces of Residential Buildings & Other Common Areas
Chairman stated that the repair works of external surfaces of residential buildings and other common areas are now in final stage of completion.
Secretary stated that the original estimated cost for this work was Rs.6.16 lakhs which would escalate to Rs.8.5 lakhs (approx.) due to extensive nature of the work, the extent of which could not be foreseen earlier.
Chairman and Secretary then invited any specific complaints against the repairing works.
Shri Satyabrata Banerjee (A-9 / 1) stated that the repairing work has been done by different groups- therefore quality was not uniform for this work and the supervisor did not perform his job dilligently.
In this context, Secretary mentioned that in order to reduce the execution period which was taking too much time, two modes of execution were adopted-one through departmental labours on daily wage basis and the other through labour contract system, materials being supplied by the Society in both the cases. In spite of this arrangement, the completion time took more than 6 months.
Shri Pratul Roychowdhury (A-9 / 8) mentioned that at least one resident member from each building was requested to supervise the repairing works in addition to the Society appointed Supervisor, but not much response was received except from Shri Goutam Basu Thakur and a very few others.
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Shri Swarup Ghosh (A-7/1) opined that before approving the escalated cost for repairing works, satisfactory completion certificate may be obtained from the Technical Sub-Committee.
Chairman and Secretary reiterated that any specific complaint received from the members will be definitely looked into.
Shri P.K.Guha Biswas (A-5 / 3) stated that before undertaking the painting work, members may be requested to point out any grievance from them in the matter.
Shri Pratul Roychowdhury (A-9 /8 ) stated that extra charge of Rs.650.00 as proposed for the repair works may be taken within 31.01.2012 as it will be difficult, particularly for the outside members, to pay it by 30.11.2011.
After detailed deliberation, Shri Pratul Roychowdhury (A-9/8) proposed that the additional charge for repair of external surfaces of residential buildings and other common areas be placed before the house for acceptance which was seconded by Shri H.K.Dutta (A-9/7) and the Resolution as below was carried unanimously:
“Resolved that the Repair of External Surfaces of Residential Buildings & Other Common Areas would involve a total approximate cost of Rs.8,50,000.00 and considering earlier payments being made by the members based on original estimate and surplus fund available from the budget, an excess amount of Rs. 1,14,000.00 is to be borne by the members for which each member will pay Rs. 650.00 within 31.01.2012,
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failing which interest @ 2% per month would be payable for delayed payments.
iii) Painting Works to External Surfaces of Residential Buildings & Other Common Areas
Secretary stated that due to delay in completion of the repair works, commencement of painting works got delayed which is now likely to start in January, 2012.
He said that after the sad demise of Shri Tarun Sarkar, Technical Sub-Committee and the Tender Sub-Committee have been merged together with the inclusion of a few more distinguished members and this Committee would look into the various aspects of painting works.
He then stated in some details about the earlier considerations and decisions taken in the matter in the last Special General Meeting held on 03.10.2010.
Lt.Col (Retd.) A..Roychowdhury (A-11/16) suggested that painting company should be entrusted to do this work instead of labour contractor.
Shri Pratul Roychowdhury (A-9/8) stated that painting work may be done by the painting company, but proper supervision is nevertheless required.
After long deliberation, Shri Pratul Roychowdhury (A-9 / 8) proposed the charges for painting works to external surfaces of residential buildings and other common areas be placed before the house for acceptance which was seconded by Shri P.K.Guha Biswas (A-5 / 3) and the Resolution as below was carried unanimously:
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Accordingly, the Resolution on painting works as was already adopted in the SGM held on 03.10.2010 modified and the modified Resolution as follows is adopted now, nullifying the earlier Resolution:
“Resolved that the Painting Works to External Surfaces of Residential Buildings and Other Common Areas be carried out at an approximate cost of Rs.16,60,000.00 for which each member will pay Rs. 9,486.00 say Rs.9,500.00 either one time within 31st December, 2011 or in two installments of Rs.6,000.00 & Rs.3,500.00 within 31st December, 2011 and 29th Feb, 2012 respectively failing which interest @ 2 % per month would be payable for delayed payments.”
Agenda No: 05
Realisation of Tenancy Charge from the New Tenants and Increase in Service Charge of the Existing Tenants
Chairman stated that as per new Act and Rules, 10% Service Charge may be charged from the new tenants whose agreements are going to be signed and for existing tenants the same be charged after renewal of their old Agreements. Till then the present Service Charge for existing tenants @Rs. 300.00 per month which was effective from 1st April,2006 be revised to Rs. 500.00 per month w.e.f.1st November, 2011.
Shri S.N. Roychowdhury (A-7 / 10) proposed that whether the unalloted flat in our Society could be purchased and subsequently rented out to our members on their needs for a maximum stretch of say 3 days at a time on daily rental basis.
Shri Pratul Roychowdhury (A-9 / 8) enquired whether a uniform service charge could be levied from all tenants existing or new.
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Secretary elaborated the provisions of the new Act and Rules and pointed out the difficulties in levying uniform service charges from the both type of tenants.
After detailed deliberation, Shri Goutam Basu Thakur (A-1/2) proposed that two Resolutions on Tenancy Charge from the new tenants and increase in service charges of the existing tenants be placed before the house for acceptance which was seconded by Shri Shivaji Bose (A-6/16) and the two Resolutions as below were carried unanimously:
“It is resolved that in the event of letting out of a flat by the member, the Society would realise a Tenancy Charge at the rate of ten percent of the monthly rent from the tenant per month in lieu of the Service Charge being levied at present in respect of all new Tenancy Agreements made after 1st August, 2011.”
and
“Resolved that Service Charges from the Existing Tenants being collected @Rs.300.00 per month increased to Rs.500.00 per month with effect from 1st November, 2011. In case of default by the Tenants, the same will be payable by the Member. The Service Charges are to be paid by the 10th of the respective month failing which interest @ 2 % p.m. will be charged.
In the event of renewal of these Existing Tenancy Agreements in due course, Tenancy Charge @ 10% (Ten per cent) of the monthly rent of the Tenant would be realized by the Society every month in lieu of the Service Charge.”
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Agenda No: 06
Payment of Electricity Charges by Happy Nook Cultural Association
Secretary read out the earlier resolution adopted by the Society in the 8th AGM of the Society held on 27.03.2004 about the electricity charges to be borne by the Happy Nook Cultural Association (HNCA).
In this connection, Chairman informed that the maintenance charges are increasing every year and in the event of waiver of electricity charges for HNCA shall increase the maintenance charges by about Rs.123.00 per member. In case of waiver of electricity charges for 2009-10, 2010-11 and 2011-12 society will lose about Rs.50,000.00.
Shri Subhodeep Roychowdhury (A-11/7) stated that only about Rs.6,000.00 has been incurred as electricity charges by the HNCA this year, and therefore, it would matter little to the Society.
Shri Pratul Roychowdhury (A-9 / 8) stated that HNCA is a part of Board and our members always desire that puja should be performed with grandeur.
Shri Goutam Basu Thakur (A-1/2) stated that since the decision towards bearing the electricity charges was taken at a AGM, this requires to be amended by another General Body Meeting.
Smt.Jharna Gunguly, Director stated that the HNCA for the year 2009-2010 was able to save a substantial amount and that amount was totally spent in making marble floors of the Community Hall. Consequently, the HNCA was not in a position to pay
the electricity charges payable to the Society which was inherited by the two subsequent bodies of this Association.
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Shri Asit Kumar Sen (A-9/2) stated that the earlier resolution may be revoked and the electricity charges incurred by the HNCA should be borne by the Society. He also proposed that the receivable amount for electricity charges from HNCA may be written off through a Resolution and no complication should then arise from the point of view of Audit.
Shri Swarup Ghosh(A-7/1) stated that if prospective and retrospective effects are given to this resolution, these provisions should be made in the budget.
The matter was discussed in details and the majority of the House was in favour of waiving the electricity charges for HNCA and the receivable amounts on this acoount.
Secretary read out a draft resolution stating that electricity charges of the Happy Nook Cultural association will be borne by the Society and the previous dues to the Society are waived.
After long deliberation the following Resolution was adopted which was proposed by Shri Pratul Roychowdhury (A-9 / 8) and seconded by Shri Asit Kumar Sen (A-9/2):
“ It is resolved that no electricity charge will be realised by the Society from the Happy Nook Cultural Association for conducting its various programmes within the Society campus w.e.f. 01.10.2011 revoking its earlier resolution taken in this respect in the 8th AGM of the Society held on 27.03.2004.
In view of the special circumstances as mentioned by the members and the Happy Nook Cultural Association officials, unpaid electricity charges for 2009-10 and 2010-11 amounting to Rs.11,150.00 and Rs. 19,320.00 respectively incurred by Happy Nook Cultural Association are also waived.”
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Happy Nook Cultural Association is requested to ensure that the consumption of electricity is made judiciously and economically so as not to put any unnecessary extra burden on the members.”
Agenda No: 07
Consideration of any other matter which may be forwarded in accordance with
Bye Laws with the approval of Chairman.
Shri Pratul Roychowdhury (A-9/8) expressed dissatisfaction over the Security Service and opined that opening of the 2nd gate has further worsened the situation. He also mentioned that cleanliness of the Society deserves more attention.
Secretary suggested for one additional security personnel.
Chairman replied that without disturbing the existing system, the second gate is being managed. However, he assured the House that the security aspects due to opening of the 2nd gate will be relooked.
Secretary informed that incomplete boundary wall between Manjulika and Happy Nook has since been completed.
Everybody present appreciated this endeavor by clapping.
No other business was transacted.
Chairman gave heartiest thanks to the members for their cooperation in conducting the meeting properly & the meeting ended with vote of thanks to the Chair.
(Biswatosh Sarkar) (Benudhar Munshi)
Secretary Chairman
24.10.2011 24.10.2011
on 23.10.2011 during the Co-operative year 2011-2012
In terms of the Notice dated 30.09.2011 issued by Sri Biswatosh Sarkar, Secretary, Happy Nook Co-operative Housing Society Ltd., the Half- Yearly General Meeting of the Society commenced at 4.45 P.M on 23.10.2011 at the Society premises with Sri Benudhar Munshi as Chairman of the meeting.
Members Present: 39 (Thirty nine)
The Chairman called the Meeting to order.
At the outset, the Chairman requested the members to observe one minute silence to show respect to the departed souls of late B.K.Jaiswal (A-9 / 9), late Sujit Kumar Sen
(A-6 / 5) , late Satyajit Roy (A-10 /15), late Amal Kumar Bhattacherjee (A-5 / 7), late Manjushree Som (A-7 / 6) and late Tarun Sarkar(A-8 / 12) when the members stood in silence.
Chairman appraised the House that as per direction of the New Act and Rules, Half-Yearly General Meeting is required to be convened in every Co-operative year and this meeting has been convened accordingly.
The Chairman then requested the Secretary to read out the Notice dated 30th September, 2011 of the Half-Yearly General Meeting for convening the meeting which was done.
Being requested by the Chairman, the Secretary initiated discussion Agenda wise greeting everybody present.
Agenda No: 01
Confirmation of the proceedings of the last Annual General Meeting held on 20.02.2011.
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Secretary stated that the minutes of the last AGM was duly circulated. Members may deliberate on any point to be included or omitted. He informed the House that no letter was received from any member in connection with the Proceedings.
Nobody raised any further point and the minutes of the last AGM were confirmed unanimously which was proposed by Shri Goutam Basu Thakur (A-1 / 2) and seconded by Shri P.K.Ghosh (A-11 / 10).
Agenda No: 02
Consideration of the Secretary’s Report
Secretary stated that since the report along with the enclosures have been circulated to all, this may be treated as read.
Secretary invited for discussions on his report and the enclosures attached therein.
He clarified the details of CRES A/C and the current status of Fixed Deposits which were Rs.1,97,207.04 and Rs.67,00,000.00 (in total) respectively as on 30.09.2011.
Nobody initiated any discussion on the report.
Accordingly, the Secretary’s Report was unanimously accepted which was proposed by Shri Satyabrata Banerjee (A-9 / 1) and seconded by Shri N.G.Chatterjee (A-4 / 5).
Agenda No: 03
Consideration of the Audit Report and Audited Statement of Accounts for the year
2010-2011
Secretary invited discussions on the Audit Report and Audited Statement of Accounts for the year 2010-2011.
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Secretary also stated that the Auditor has inter alia pointed out about non-compliance of statutory obligations of some of the members towards completing Membership Register from their part as yet.
Shri Basu Thakur (A-1 / 2) wanted to know whether such members were asked to comply with the same or not.
Chairman stated that several reminders were already sent to such defaulting members for compliance.
Nobody initiated any further discussion on this Agenda Item.
So, the Audit Report and Audited Statement of Accounts for the year 2010-2011
were unanimously confirmed which was proposed by Shri Shiviji Bose (A-6 / 16) and seconded by Shri P.K.Ghosh (A-11 / 10).
Agenda No: 04
Review of the Activities of the Society
i) Installation of New Water Supply Network
Secretary stated that the New Water Supply network has been successfully completed. Following this work, the electricity cost of the Society has come down considerably and it is expected to generate a saving of Rs. 1,20,000.00 (approx.) this year on this account.
He also stated that completion cost for the work is Rs.5,17,160.00 which was inadvertently reported as Rs.5,00,000.00 in the Agenda Note for which he sincerely regretted. He, however, added that no extra charge would be imposed on members as the additional cost could be met from the existing budget provision on Plumbing works.
-4-
He also apologized for some printing mistake in the Detailed Expenditure Statement of new water supply network, which was circulated in the meeting. He added that the correct Statement will be enclosed with the Minutes to be circulated as an Annexure-A.
ii) Repair of External Surfaces of Residential Buildings & Other Common Areas
Chairman stated that the repair works of external surfaces of residential buildings and other common areas are now in final stage of completion.
Secretary stated that the original estimated cost for this work was Rs.6.16 lakhs which would escalate to Rs.8.5 lakhs (approx.) due to extensive nature of the work, the extent of which could not be foreseen earlier.
Chairman and Secretary then invited any specific complaints against the repairing works.
Shri Satyabrata Banerjee (A-9 / 1) stated that the repairing work has been done by different groups- therefore quality was not uniform for this work and the supervisor did not perform his job dilligently.
In this context, Secretary mentioned that in order to reduce the execution period which was taking too much time, two modes of execution were adopted-one through departmental labours on daily wage basis and the other through labour contract system, materials being supplied by the Society in both the cases. In spite of this arrangement, the completion time took more than 6 months.
Shri Pratul Roychowdhury (A-9 / 8) mentioned that at least one resident member from each building was requested to supervise the repairing works in addition to the Society appointed Supervisor, but not much response was received except from Shri Goutam Basu Thakur and a very few others.
-5-
Shri Swarup Ghosh (A-7/1) opined that before approving the escalated cost for repairing works, satisfactory completion certificate may be obtained from the Technical Sub-Committee.
Chairman and Secretary reiterated that any specific complaint received from the members will be definitely looked into.
Shri P.K.Guha Biswas (A-5 / 3) stated that before undertaking the painting work, members may be requested to point out any grievance from them in the matter.
Shri Pratul Roychowdhury (A-9 /8 ) stated that extra charge of Rs.650.00 as proposed for the repair works may be taken within 31.01.2012 as it will be difficult, particularly for the outside members, to pay it by 30.11.2011.
After detailed deliberation, Shri Pratul Roychowdhury (A-9/8) proposed that the additional charge for repair of external surfaces of residential buildings and other common areas be placed before the house for acceptance which was seconded by Shri H.K.Dutta (A-9/7) and the Resolution as below was carried unanimously:
“Resolved that the Repair of External Surfaces of Residential Buildings & Other Common Areas would involve a total approximate cost of Rs.8,50,000.00 and considering earlier payments being made by the members based on original estimate and surplus fund available from the budget, an excess amount of Rs. 1,14,000.00 is to be borne by the members for which each member will pay Rs. 650.00 within 31.01.2012,
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failing which interest @ 2% per month would be payable for delayed payments.
iii) Painting Works to External Surfaces of Residential Buildings & Other Common Areas
Secretary stated that due to delay in completion of the repair works, commencement of painting works got delayed which is now likely to start in January, 2012.
He said that after the sad demise of Shri Tarun Sarkar, Technical Sub-Committee and the Tender Sub-Committee have been merged together with the inclusion of a few more distinguished members and this Committee would look into the various aspects of painting works.
He then stated in some details about the earlier considerations and decisions taken in the matter in the last Special General Meeting held on 03.10.2010.
Lt.Col (Retd.) A..Roychowdhury (A-11/16) suggested that painting company should be entrusted to do this work instead of labour contractor.
Shri Pratul Roychowdhury (A-9/8) stated that painting work may be done by the painting company, but proper supervision is nevertheless required.
After long deliberation, Shri Pratul Roychowdhury (A-9 / 8) proposed the charges for painting works to external surfaces of residential buildings and other common areas be placed before the house for acceptance which was seconded by Shri P.K.Guha Biswas (A-5 / 3) and the Resolution as below was carried unanimously:
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Accordingly, the Resolution on painting works as was already adopted in the SGM held on 03.10.2010 modified and the modified Resolution as follows is adopted now, nullifying the earlier Resolution:
“Resolved that the Painting Works to External Surfaces of Residential Buildings and Other Common Areas be carried out at an approximate cost of Rs.16,60,000.00 for which each member will pay Rs. 9,486.00 say Rs.9,500.00 either one time within 31st December, 2011 or in two installments of Rs.6,000.00 & Rs.3,500.00 within 31st December, 2011 and 29th Feb, 2012 respectively failing which interest @ 2 % per month would be payable for delayed payments.”
Agenda No: 05
Realisation of Tenancy Charge from the New Tenants and Increase in Service Charge of the Existing Tenants
Chairman stated that as per new Act and Rules, 10% Service Charge may be charged from the new tenants whose agreements are going to be signed and for existing tenants the same be charged after renewal of their old Agreements. Till then the present Service Charge for existing tenants @Rs. 300.00 per month which was effective from 1st April,2006 be revised to Rs. 500.00 per month w.e.f.1st November, 2011.
Shri S.N. Roychowdhury (A-7 / 10) proposed that whether the unalloted flat in our Society could be purchased and subsequently rented out to our members on their needs for a maximum stretch of say 3 days at a time on daily rental basis.
Shri Pratul Roychowdhury (A-9 / 8) enquired whether a uniform service charge could be levied from all tenants existing or new.
-8-
Secretary elaborated the provisions of the new Act and Rules and pointed out the difficulties in levying uniform service charges from the both type of tenants.
After detailed deliberation, Shri Goutam Basu Thakur (A-1/2) proposed that two Resolutions on Tenancy Charge from the new tenants and increase in service charges of the existing tenants be placed before the house for acceptance which was seconded by Shri Shivaji Bose (A-6/16) and the two Resolutions as below were carried unanimously:
“It is resolved that in the event of letting out of a flat by the member, the Society would realise a Tenancy Charge at the rate of ten percent of the monthly rent from the tenant per month in lieu of the Service Charge being levied at present in respect of all new Tenancy Agreements made after 1st August, 2011.”
and
“Resolved that Service Charges from the Existing Tenants being collected @Rs.300.00 per month increased to Rs.500.00 per month with effect from 1st November, 2011. In case of default by the Tenants, the same will be payable by the Member. The Service Charges are to be paid by the 10th of the respective month failing which interest @ 2 % p.m. will be charged.
In the event of renewal of these Existing Tenancy Agreements in due course, Tenancy Charge @ 10% (Ten per cent) of the monthly rent of the Tenant would be realized by the Society every month in lieu of the Service Charge.”
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Agenda No: 06
Payment of Electricity Charges by Happy Nook Cultural Association
Secretary read out the earlier resolution adopted by the Society in the 8th AGM of the Society held on 27.03.2004 about the electricity charges to be borne by the Happy Nook Cultural Association (HNCA).
In this connection, Chairman informed that the maintenance charges are increasing every year and in the event of waiver of electricity charges for HNCA shall increase the maintenance charges by about Rs.123.00 per member. In case of waiver of electricity charges for 2009-10, 2010-11 and 2011-12 society will lose about Rs.50,000.00.
Shri Subhodeep Roychowdhury (A-11/7) stated that only about Rs.6,000.00 has been incurred as electricity charges by the HNCA this year, and therefore, it would matter little to the Society.
Shri Pratul Roychowdhury (A-9 / 8) stated that HNCA is a part of Board and our members always desire that puja should be performed with grandeur.
Shri Goutam Basu Thakur (A-1/2) stated that since the decision towards bearing the electricity charges was taken at a AGM, this requires to be amended by another General Body Meeting.
Smt.Jharna Gunguly, Director stated that the HNCA for the year 2009-2010 was able to save a substantial amount and that amount was totally spent in making marble floors of the Community Hall. Consequently, the HNCA was not in a position to pay
the electricity charges payable to the Society which was inherited by the two subsequent bodies of this Association.
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Shri Asit Kumar Sen (A-9/2) stated that the earlier resolution may be revoked and the electricity charges incurred by the HNCA should be borne by the Society. He also proposed that the receivable amount for electricity charges from HNCA may be written off through a Resolution and no complication should then arise from the point of view of Audit.
Shri Swarup Ghosh(A-7/1) stated that if prospective and retrospective effects are given to this resolution, these provisions should be made in the budget.
The matter was discussed in details and the majority of the House was in favour of waiving the electricity charges for HNCA and the receivable amounts on this acoount.
Secretary read out a draft resolution stating that electricity charges of the Happy Nook Cultural association will be borne by the Society and the previous dues to the Society are waived.
After long deliberation the following Resolution was adopted which was proposed by Shri Pratul Roychowdhury (A-9 / 8) and seconded by Shri Asit Kumar Sen (A-9/2):
“ It is resolved that no electricity charge will be realised by the Society from the Happy Nook Cultural Association for conducting its various programmes within the Society campus w.e.f. 01.10.2011 revoking its earlier resolution taken in this respect in the 8th AGM of the Society held on 27.03.2004.
In view of the special circumstances as mentioned by the members and the Happy Nook Cultural Association officials, unpaid electricity charges for 2009-10 and 2010-11 amounting to Rs.11,150.00 and Rs. 19,320.00 respectively incurred by Happy Nook Cultural Association are also waived.”
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Happy Nook Cultural Association is requested to ensure that the consumption of electricity is made judiciously and economically so as not to put any unnecessary extra burden on the members.”
Agenda No: 07
Consideration of any other matter which may be forwarded in accordance with
Bye Laws with the approval of Chairman.
Shri Pratul Roychowdhury (A-9/8) expressed dissatisfaction over the Security Service and opined that opening of the 2nd gate has further worsened the situation. He also mentioned that cleanliness of the Society deserves more attention.
Secretary suggested for one additional security personnel.
Chairman replied that without disturbing the existing system, the second gate is being managed. However, he assured the House that the security aspects due to opening of the 2nd gate will be relooked.
Secretary informed that incomplete boundary wall between Manjulika and Happy Nook has since been completed.
Everybody present appreciated this endeavor by clapping.
No other business was transacted.
Chairman gave heartiest thanks to the members for their cooperation in conducting the meeting properly & the meeting ended with vote of thanks to the Chair.
(Biswatosh Sarkar) (Benudhar Munshi)
Secretary Chairman
24.10.2011 24.10.2011
Sunday, October 9, 2011
Half-Yearly General Meeting
NOTICE
The Half-Yearly General Meeting of the Happy Nook Co-operative Housing Society Ltd. for the co-operative year 2011-12, as per Section 30 of W.B.Co-Operative Societies Act, 2006, will be held on 23.10.2011 (Sunday) at 4.30 P.M. at the Community Hall of Happy Nook Co-operative Housing Society Ltd to discuss the under noted Agenda.
For transacting the business as per the under noted Agenda, Members are requested to kindly attend the meeting.
30th September, 2011 (Biswatosh Sarkar)
Secretary
AGENDA
1. Confirmation of the proceedings of the last Annual General Meeting held on
20.02.2011 which was circulated earlier.
2. Consideration of the Secretary’s Report (Annexure-A)
Details of CRES A/C –CESC Advance Deposit Scheme (Attachment – I)
Details of Fixed Deposit Investment (Attachment –II)
3. Consideration of the Audit Report and Audited Statement of Accounts for the
year 2010-2011(Annexure-B)
4. Review of the Activities of the Society
Installation of New Water Supply Network (Annexure-C)
Repair of External Surfaces of Residential Buildings &
Other Common Areas (Annexure-D)
Painting Works to External Surfaces of Residential Buildings
& Other Common Areas (Annexure-E)
5. Realisation of Tenancy Charge from the New Tenants and Increase in Service Charge
of the Existing Tenants (Annexure-F)
6. Payment of Electricity Charges by Happy Nook Cultural Association
7. Consideration of any other matter which may be forwarded in accordance with
Bye Laws with the approval of Chairman.
ANNEXURE-A
Secretary’s Report for the Half-Yearly General
Meeting during the year 2011-2012
On behalf of Board of Directors, I heartily welcome you all at the Half-Yearly General Meeting of our Society for the co-operative year 2011-2012. This Half-Yearly General Meeting has been convened for the first time in our Society in view of the coming into force of the W.B.Co-Operative Societies Act, 2006 and the W. B. Co-operative Societies Rules, 2011 w.e.f. 18.01.2011.
The activities of the Society during this half of 2011-2012 ( upto 30.09.2011) are briefly stated below:
01. Accounts for the year 2010-11 of our Society and audit of the same have been completed. The audited accounts for the year 2010-2011 is separately enclosed vide Annexure-B.
02. Deposits made under CRES Scheme of CESC upto 30.09.2011 is enclosed as Attachment-I of this Report.
03. Fixed Deposits of Rs. 67.00 lakhs are with the Indian Overseas Bank, Kasba Gold Park Branch as on 30.09.2011 (Details enclosed as Attachment-II of this Report).
04. Board of Directors approved transfer of Ownership of flats namely Flat
Nos. A- 9/12, A-4/3, A-5/9 & A-7/14 upto 30.09.2011 during the year
and also included spouse as Joint Member with the original member in
respect of 01 (one) flat no: A-10/2 as per W.B.C.S. New Act & Rules.
05. The details of monthly staff salary and wages fixed during 2011-12
are as follows:
Sl No. Name of Staff & Designation Monthly salary Remarks
i) Sri Joydev Giri , Caretaker Rs.7,300.00 Expenditure
ii) Sri Anukul Biswas ,Electrician Rs.4,100.00 chargeable to
iii) Sri Ashok Kumar Roy ,Pumpman Rs.3,950.00 Salary & Wages
iv) Sri Raghunath Patra, Gardener Rs.2,850.00 Expenditure
chargeable to
Gardening expenses
v) Sri Arjun Mahato ,Sweeper Rs.3,000.00 Expenditure
vi) Sri Jhantu Sardar,Sweeper Rs.2,8 50.00 chargeable to
Campus
Cleaning expenses
Besides above, Society is contributing @ Rs.200.00 p.m. for above 6 employees under Employees’ Welfare Fund Scheme w.e.f. April, 2008. The employees themselves are also contributing @ Rs.200.00 p.m. and individual bank accounts have been opened for this purpose at the Indian Overseas Bank, Kasba Gold Park Branch, in April, 2008.
Shri Chinmoy Mukherjee has been engaged temporarily on 13.03.2011 at a monthly remuneration of Rs. 4,500.00 p.m. for supervision of building repair works.
Shri Bhola Mondal is working as a casual Electrician during the absence of our regular Electrician Shri Anukul Biswas @ Rs.150.00 per day.
06. The financial picture for the year 2011-2012 (upto 30.09.2011) is
presented below:
(in Rs.Thousand)
Approved Budget Income Expenditure
2011-2012 upto 30.09.2011 upto 30.09.2011
(Including Maintenance Charge of
Rs.2,500/- per Member)
1378.00 780.00 545.00
07. Part Roof Waterproofing at Building No: 3 over the wings of 3/15 &
3/16 & at Building No.06 over the wings of 6/13, 6/14 & 6/15 have
been done.
08. Repair of Deep Tubewell and Switch Board of Pump House have been
made.
09. Replacement of 06 nos. manhole covers, repair & replacement of
sewerage pits (A-8 & A-9 ) , pipes ,rain water pipes at different places
have been carried out.
10. Contract of the Security services of the Society with Deekay Security
has to be prematurely terminated on 01.08.2011 due to poor services
and a new agreement made with Clarion Security for 9 months upto
30.04.2012 @ Rs.18,000.00 per month with same Terms & Conditions.
11. A Special General Meeting was held on 3.10.2010 to discuss and
decide inter alia about installation of new water supply system and that
work has been completed on 26.03.2011.
12. Exterior repair work of the buildings and other common areas are now
in completion stage under supervision of Technical Committee.
13. Spraying of mosquito repellent oil & cleaning of surface drains inside
the Campus are being done at regular intervals.
14. Beautification of the Society campus through flower plants and
saplings are being done.Trimming of trees are also being periodically
undertaken.
15. Website for our Society (hnchsl. blogspot.com) opened on 20.01.2010
& a e-mail no. hnchsl@gmail.com is functioning as usual for the
benefit of our members.
16. A Complaint Register has been kept at the Main Gate with the Security
which is being regularly reviewed and actions are taken.
17. Rent for Transformer Room from CESC Ltd for Rs.4,800.00 not
yet received for 2010-11 in spite of regular reminders.
18. ABP Pvt. Ltd is still very irregular in clearing our dues. A new
Agreement effective from 01.09.2011 @ Rs. 1,375.00 per month from
the present rate @ Rs.1,100.00 p.m. has been sent to them. Concurrence
from their end is still awaiting.
19. Court Cases : There are currently two court Cases:
i) Manjulika Co-operative Housing Society Ltd had filed a suit ( T.S.
No. 2199 of 2007) against West Bengal Housing Board in the court
of 1st Civil Judge (Junior Division), Alipore on various issues
including the closure of our boundary wall.
We were ‘Added Party’ to the said suit.
The Learned Civil Judge (Junior Division), 1st Court, Alipore in
order no. 25 dated 01.09.2011 has ordered that the suit be and the
same is dismissed for default.
ii) Sri Subrata Ray & Ors have filed a Writ Petition W.P. No. 3458 (W) of
2010 at the Hon’ble High Court, Kolkata against the Society & Ors
relating to installation of lift in each block of the Society.
Society is defending the case and the matter is expected to come up for
further Hearing in due course and some anticipatory budget provision for
legal expenses has been kept for this purpose in the budget estimate of
the Society.
20. All Residents are requested to cooperate and help us to maintain our
Society clean and green in every respect and park their cars at the places
outside the thoroughfares.
At the end, it would be my extreme pleasure to thank you all on behalf
of the Board of Directors.
I wish you all best of health, happiness and prosperity and a wonderful
festive season.
(Biswatosh Sarkar)
Secretary
Enclo: as stated
REVIEW OF THE ACTIVITIES OF THE SOCIETY
ANNEXURE-C
INSTALLATION OF NEW WATER SUPPLY NETWORK
New Water Supply Network in the Society has been installed and has been made fully operational w.e.f. 24.03.2011 .
The cost incurred for the work is Rs.5,00,000.00 which is at par with the estimated cost.
Members will be glad to know that following the installation of the New Water Supply Network, there has been a substantial reduction in the pumping hours of our submersible pump for filling up the underground reservoir and the distribution pump for filling the overhead tanks which is considerably saving our electricity cost.
There is a provision of Rs.4.80 lakhs towards electricity charges in the Budget Estimate for 2011-2012 and it is expected that the actual expenditure would be around Rs.3.60 lakhs resulting in a saving of approximately
Rs. 1.20 lakhs on this head.
REVIEW OF THE ACTIVITIES OF THE SOCIETY
ANNEXURE-D
REPAIR OF EXTERNAL SURFACES OF
RESIDENTIAL BUILDINGS & OTHER COMMON AREAS
The work was started on 13.03.2011 departmentally, with materials and chemicals supplied by the Society and work being executed by engaging daily labour working under our supervision.
Unfortunately, while executing the work, it was found that the damages are much more extensive than which were initially assessed from outside inspection while framing the estimate. Frequent heavy rains have also disrupted the work time and again.
All these have resulted in unavoidable huge time and cost overrun. There has also been a huge escalation in the cost of labour and materials in the intervening period.
Considering the ground reality, in order to reduce the execution time, contractors were further engaged through competitive bidding and the repair works of buildings 8,9,10 & 11 and subsequently building no.7 were entrusted to them along with the departmental labour engaged at other places. The contractors were supplied materials and chemicals from the Society free of cost while they arranged scaffolding and labours at their cost.
As on date, of issuing this Notice, repair works have now almost reached the completion stage and the cost incurred so far upto 30.09.2011 on different components are as follows:
Materials Cost (Including Chemicals) Rs. 1,98,368.00
Labour Cost Rs. 5,83,207.00
Suvervision Charges Rs. 32,298.00
Total Cost = Rs. 8,13,873.00
Based on above, the projected cost for final completion of the work has now been estimated to be around Rs. 8,50,000.00 against the original estimate of Rs.6,16,000.00 leaving a gap of about Rs. 2,34,000.00.
However, an amount of Rs.1.20 lakhs is considered to be available from the savings in the electricity charges during 2011-2012 which would effectively reduce the above deficit to Rs. 1,14,000.00.
Thus excess cost per flat works out to Rs.1,14,000.00 / 175 =Rs.651.43 say Rs.650.00 per member.
If agreed, the following Resolution may be passed:
“Resolved that the Repair of External Surfaces of Residential Buildings & Other Common Areas would involve a total approximate cost of Rs.8,50,000.00 and considering earlier payments being made by the members based on original estimate and surplus fund available from the budget, an excess amount of Rs. 1,14,000.00 is to be borne by the members for which each member will pay Rs. 650.00 within 30.11.2011, failing which interest @ 2% per month would be payable for delayed payments.
REVIEW OF THE ACTIVITIES OF THE SOCIETY
ANNEXURE-E
PAINTING WORKS TO EXTERNAL SURFACES OF RESIDENTIAL BUILDINGS & OTHER COMMON AREAS
Since the execution of the Repair works got delayed, Painting works, as was originally scheduled, could not be taken up.
The Resolution as was adopted in the Special General Meeting held on 03.10.2010 for this work was accordingly kept in abeyance.
Since the Repair Works are presently in final stage of completion, necessary formalities for taking up the Painting works would now be started and the work is likely to commence from January, 2012.
Accordingly, the Resolution as was already adopted in the SGM held on 03.10.2010 may be modified and the modified Resolution as follows may be adopted now, nullifying the earlier Resolution:
“Resolved that the Painting Works to External Surfaces of Residential Buildings and Other Common Areas be carried out at an approximate cost of Rs.16,60,000.00 for which each member will pay Rs. 9,486.00 say Rs.9,500.00 either one time within 31st December, 2011 or in two installments of Rs.6,000.00 & Rs.3,500.00 within 31st December, 2011 and 29th Feb, 2012 respectively failing which interest @ 2 % per month would be payable for delayed payments.”
ANNEXURE-F
REALISATION OF TENANCY CHARGE FROM THE NEW TENANTS AND
INCREASE IN SERVICE CHARGE OF THE EXISTING TENANTS
Section 93 (7) of W.B.Co-Operative Societies Act, 2006 stipulates that in the event of letting out of a house or flat by the member, the housing co-operative society may realize a tenancy charge at the rate of 10 % (ten percent) of the monthly rent from the tenant per month.
At present, Society is realizing a flat Service Charge of Rs.300.00 p.m. from the tenants. In view of the new provision in the Act, we may now charge ten percent of the monthly rent from the tenants in lieu of the Service Charge which would augment our revenue.
However, for old tenancies this would not be possible until the Tenancy Agreements already in force are renewed. For new Tenancy Agreements, we may incorporate this provision.
If agreed, the following Resolution may be adopted:
“It is resolved that in the event of letting out of a flat by the member, the Society would realise a Tenancy Charge at the rate of ten percent of the monthly rent from the tenant per month in lieu of the Service Charge being levied at present in respect of all new Tenancy Agreements made after 1st August, 2011.”
For old tenancies, it is however, proposed that the present service charge @ Rs. 300.00 per month which was effective form 1st April, 2006 be revised to Rs.500.00 per month with effect from 1st November, 2011 in view of the ever increasing maintenance costs of the Society.
If agreed, the following Resolution may be passed:
“Resolved that Service Charges from the Existing Tenants being collected @Rs.300.00 per month be increased to Rs.500.00 per month with effect from 1st November, 2011. In case of default by the Tenants, the same will be payable by the Member. The Service Charges are to be paid by the 10th of the month failing which interest @ 2 % p.m. will be charged.
In the event of renewal of these Existing Tenancy Agreements in due course, Tenancy Charge @ 10% (Ten per cent) of the monthly rent of the Tenant would be realized by the Society every month in lieu of the Service Charge.”
PAYMENT OF ELECTRICITY CHARGE BY
HAPPY NOOK CULTURAL ASSOCIATION
Happy Nook Cultural Association is insisting for quite some time for waiver of payment of electricity charges to the Society for holding its various events in the Society campus.
In the 8th AGM of the Society held on 27th March, 2004 it was decided that:
“Resolved in view of expected drastic reduction in the Society’s revenue, the electricity bill for Durga Puja, Lakmi Puja and Kali Puja, etc will be borne by the Happy Nook Cultural Association from the year 2003-2004.”
Based on above Resolution, so long electricity charges are being realized from the Cultural Association for its usage based on actual meter reading.
In view of the demand of the Cultural Association, the Members may now
reconsider the above Resolution.
The Half-Yearly General Meeting of the Happy Nook Co-operative Housing Society Ltd. for the co-operative year 2011-12, as per Section 30 of W.B.Co-Operative Societies Act, 2006, will be held on 23.10.2011 (Sunday) at 4.30 P.M. at the Community Hall of Happy Nook Co-operative Housing Society Ltd to discuss the under noted Agenda.
For transacting the business as per the under noted Agenda, Members are requested to kindly attend the meeting.
30th September, 2011 (Biswatosh Sarkar)
Secretary
AGENDA
1. Confirmation of the proceedings of the last Annual General Meeting held on
20.02.2011 which was circulated earlier.
2. Consideration of the Secretary’s Report (Annexure-A)
Details of CRES A/C –CESC Advance Deposit Scheme (Attachment – I)
Details of Fixed Deposit Investment (Attachment –II)
3. Consideration of the Audit Report and Audited Statement of Accounts for the
year 2010-2011(Annexure-B)
4. Review of the Activities of the Society
Installation of New Water Supply Network (Annexure-C)
Repair of External Surfaces of Residential Buildings &
Other Common Areas (Annexure-D)
Painting Works to External Surfaces of Residential Buildings
& Other Common Areas (Annexure-E)
5. Realisation of Tenancy Charge from the New Tenants and Increase in Service Charge
of the Existing Tenants (Annexure-F)
6. Payment of Electricity Charges by Happy Nook Cultural Association
7. Consideration of any other matter which may be forwarded in accordance with
Bye Laws with the approval of Chairman.
ANNEXURE-A
Secretary’s Report for the Half-Yearly General
Meeting during the year 2011-2012
On behalf of Board of Directors, I heartily welcome you all at the Half-Yearly General Meeting of our Society for the co-operative year 2011-2012. This Half-Yearly General Meeting has been convened for the first time in our Society in view of the coming into force of the W.B.Co-Operative Societies Act, 2006 and the W. B. Co-operative Societies Rules, 2011 w.e.f. 18.01.2011.
The activities of the Society during this half of 2011-2012 ( upto 30.09.2011) are briefly stated below:
01. Accounts for the year 2010-11 of our Society and audit of the same have been completed. The audited accounts for the year 2010-2011 is separately enclosed vide Annexure-B.
02. Deposits made under CRES Scheme of CESC upto 30.09.2011 is enclosed as Attachment-I of this Report.
03. Fixed Deposits of Rs. 67.00 lakhs are with the Indian Overseas Bank, Kasba Gold Park Branch as on 30.09.2011 (Details enclosed as Attachment-II of this Report).
04. Board of Directors approved transfer of Ownership of flats namely Flat
Nos. A- 9/12, A-4/3, A-5/9 & A-7/14 upto 30.09.2011 during the year
and also included spouse as Joint Member with the original member in
respect of 01 (one) flat no: A-10/2 as per W.B.C.S. New Act & Rules.
05. The details of monthly staff salary and wages fixed during 2011-12
are as follows:
Sl No. Name of Staff & Designation Monthly salary Remarks
i) Sri Joydev Giri , Caretaker Rs.7,300.00 Expenditure
ii) Sri Anukul Biswas ,Electrician Rs.4,100.00 chargeable to
iii) Sri Ashok Kumar Roy ,Pumpman Rs.3,950.00 Salary & Wages
iv) Sri Raghunath Patra, Gardener Rs.2,850.00 Expenditure
chargeable to
Gardening expenses
v) Sri Arjun Mahato ,Sweeper Rs.3,000.00 Expenditure
vi) Sri Jhantu Sardar,Sweeper Rs.2,8 50.00 chargeable to
Campus
Cleaning expenses
Besides above, Society is contributing @ Rs.200.00 p.m. for above 6 employees under Employees’ Welfare Fund Scheme w.e.f. April, 2008. The employees themselves are also contributing @ Rs.200.00 p.m. and individual bank accounts have been opened for this purpose at the Indian Overseas Bank, Kasba Gold Park Branch, in April, 2008.
Shri Chinmoy Mukherjee has been engaged temporarily on 13.03.2011 at a monthly remuneration of Rs. 4,500.00 p.m. for supervision of building repair works.
Shri Bhola Mondal is working as a casual Electrician during the absence of our regular Electrician Shri Anukul Biswas @ Rs.150.00 per day.
06. The financial picture for the year 2011-2012 (upto 30.09.2011) is
presented below:
(in Rs.Thousand)
Approved Budget Income Expenditure
2011-2012 upto 30.09.2011 upto 30.09.2011
(Including Maintenance Charge of
Rs.2,500/- per Member)
1378.00 780.00 545.00
07. Part Roof Waterproofing at Building No: 3 over the wings of 3/15 &
3/16 & at Building No.06 over the wings of 6/13, 6/14 & 6/15 have
been done.
08. Repair of Deep Tubewell and Switch Board of Pump House have been
made.
09. Replacement of 06 nos. manhole covers, repair & replacement of
sewerage pits (A-8 & A-9 ) , pipes ,rain water pipes at different places
have been carried out.
10. Contract of the Security services of the Society with Deekay Security
has to be prematurely terminated on 01.08.2011 due to poor services
and a new agreement made with Clarion Security for 9 months upto
30.04.2012 @ Rs.18,000.00 per month with same Terms & Conditions.
11. A Special General Meeting was held on 3.10.2010 to discuss and
decide inter alia about installation of new water supply system and that
work has been completed on 26.03.2011.
12. Exterior repair work of the buildings and other common areas are now
in completion stage under supervision of Technical Committee.
13. Spraying of mosquito repellent oil & cleaning of surface drains inside
the Campus are being done at regular intervals.
14. Beautification of the Society campus through flower plants and
saplings are being done.Trimming of trees are also being periodically
undertaken.
15. Website for our Society (hnchsl. blogspot.com) opened on 20.01.2010
& a e-mail no. hnchsl@gmail.com is functioning as usual for the
benefit of our members.
16. A Complaint Register has been kept at the Main Gate with the Security
which is being regularly reviewed and actions are taken.
17. Rent for Transformer Room from CESC Ltd for Rs.4,800.00 not
yet received for 2010-11 in spite of regular reminders.
18. ABP Pvt. Ltd is still very irregular in clearing our dues. A new
Agreement effective from 01.09.2011 @ Rs. 1,375.00 per month from
the present rate @ Rs.1,100.00 p.m. has been sent to them. Concurrence
from their end is still awaiting.
19. Court Cases : There are currently two court Cases:
i) Manjulika Co-operative Housing Society Ltd had filed a suit ( T.S.
No. 2199 of 2007) against West Bengal Housing Board in the court
of 1st Civil Judge (Junior Division), Alipore on various issues
including the closure of our boundary wall.
We were ‘Added Party’ to the said suit.
The Learned Civil Judge (Junior Division), 1st Court, Alipore in
order no. 25 dated 01.09.2011 has ordered that the suit be and the
same is dismissed for default.
ii) Sri Subrata Ray & Ors have filed a Writ Petition W.P. No. 3458 (W) of
2010 at the Hon’ble High Court, Kolkata against the Society & Ors
relating to installation of lift in each block of the Society.
Society is defending the case and the matter is expected to come up for
further Hearing in due course and some anticipatory budget provision for
legal expenses has been kept for this purpose in the budget estimate of
the Society.
20. All Residents are requested to cooperate and help us to maintain our
Society clean and green in every respect and park their cars at the places
outside the thoroughfares.
At the end, it would be my extreme pleasure to thank you all on behalf
of the Board of Directors.
I wish you all best of health, happiness and prosperity and a wonderful
festive season.
(Biswatosh Sarkar)
Secretary
Enclo: as stated
REVIEW OF THE ACTIVITIES OF THE SOCIETY
ANNEXURE-C
INSTALLATION OF NEW WATER SUPPLY NETWORK
New Water Supply Network in the Society has been installed and has been made fully operational w.e.f. 24.03.2011 .
The cost incurred for the work is Rs.5,00,000.00 which is at par with the estimated cost.
Members will be glad to know that following the installation of the New Water Supply Network, there has been a substantial reduction in the pumping hours of our submersible pump for filling up the underground reservoir and the distribution pump for filling the overhead tanks which is considerably saving our electricity cost.
There is a provision of Rs.4.80 lakhs towards electricity charges in the Budget Estimate for 2011-2012 and it is expected that the actual expenditure would be around Rs.3.60 lakhs resulting in a saving of approximately
Rs. 1.20 lakhs on this head.
REVIEW OF THE ACTIVITIES OF THE SOCIETY
ANNEXURE-D
REPAIR OF EXTERNAL SURFACES OF
RESIDENTIAL BUILDINGS & OTHER COMMON AREAS
The work was started on 13.03.2011 departmentally, with materials and chemicals supplied by the Society and work being executed by engaging daily labour working under our supervision.
Unfortunately, while executing the work, it was found that the damages are much more extensive than which were initially assessed from outside inspection while framing the estimate. Frequent heavy rains have also disrupted the work time and again.
All these have resulted in unavoidable huge time and cost overrun. There has also been a huge escalation in the cost of labour and materials in the intervening period.
Considering the ground reality, in order to reduce the execution time, contractors were further engaged through competitive bidding and the repair works of buildings 8,9,10 & 11 and subsequently building no.7 were entrusted to them along with the departmental labour engaged at other places. The contractors were supplied materials and chemicals from the Society free of cost while they arranged scaffolding and labours at their cost.
As on date, of issuing this Notice, repair works have now almost reached the completion stage and the cost incurred so far upto 30.09.2011 on different components are as follows:
Materials Cost (Including Chemicals) Rs. 1,98,368.00
Labour Cost Rs. 5,83,207.00
Suvervision Charges Rs. 32,298.00
Total Cost = Rs. 8,13,873.00
Based on above, the projected cost for final completion of the work has now been estimated to be around Rs. 8,50,000.00 against the original estimate of Rs.6,16,000.00 leaving a gap of about Rs. 2,34,000.00.
However, an amount of Rs.1.20 lakhs is considered to be available from the savings in the electricity charges during 2011-2012 which would effectively reduce the above deficit to Rs. 1,14,000.00.
Thus excess cost per flat works out to Rs.1,14,000.00 / 175 =Rs.651.43 say Rs.650.00 per member.
If agreed, the following Resolution may be passed:
“Resolved that the Repair of External Surfaces of Residential Buildings & Other Common Areas would involve a total approximate cost of Rs.8,50,000.00 and considering earlier payments being made by the members based on original estimate and surplus fund available from the budget, an excess amount of Rs. 1,14,000.00 is to be borne by the members for which each member will pay Rs. 650.00 within 30.11.2011, failing which interest @ 2% per month would be payable for delayed payments.
REVIEW OF THE ACTIVITIES OF THE SOCIETY
ANNEXURE-E
PAINTING WORKS TO EXTERNAL SURFACES OF RESIDENTIAL BUILDINGS & OTHER COMMON AREAS
Since the execution of the Repair works got delayed, Painting works, as was originally scheduled, could not be taken up.
The Resolution as was adopted in the Special General Meeting held on 03.10.2010 for this work was accordingly kept in abeyance.
Since the Repair Works are presently in final stage of completion, necessary formalities for taking up the Painting works would now be started and the work is likely to commence from January, 2012.
Accordingly, the Resolution as was already adopted in the SGM held on 03.10.2010 may be modified and the modified Resolution as follows may be adopted now, nullifying the earlier Resolution:
“Resolved that the Painting Works to External Surfaces of Residential Buildings and Other Common Areas be carried out at an approximate cost of Rs.16,60,000.00 for which each member will pay Rs. 9,486.00 say Rs.9,500.00 either one time within 31st December, 2011 or in two installments of Rs.6,000.00 & Rs.3,500.00 within 31st December, 2011 and 29th Feb, 2012 respectively failing which interest @ 2 % per month would be payable for delayed payments.”
ANNEXURE-F
REALISATION OF TENANCY CHARGE FROM THE NEW TENANTS AND
INCREASE IN SERVICE CHARGE OF THE EXISTING TENANTS
Section 93 (7) of W.B.Co-Operative Societies Act, 2006 stipulates that in the event of letting out of a house or flat by the member, the housing co-operative society may realize a tenancy charge at the rate of 10 % (ten percent) of the monthly rent from the tenant per month.
At present, Society is realizing a flat Service Charge of Rs.300.00 p.m. from the tenants. In view of the new provision in the Act, we may now charge ten percent of the monthly rent from the tenants in lieu of the Service Charge which would augment our revenue.
However, for old tenancies this would not be possible until the Tenancy Agreements already in force are renewed. For new Tenancy Agreements, we may incorporate this provision.
If agreed, the following Resolution may be adopted:
“It is resolved that in the event of letting out of a flat by the member, the Society would realise a Tenancy Charge at the rate of ten percent of the monthly rent from the tenant per month in lieu of the Service Charge being levied at present in respect of all new Tenancy Agreements made after 1st August, 2011.”
For old tenancies, it is however, proposed that the present service charge @ Rs. 300.00 per month which was effective form 1st April, 2006 be revised to Rs.500.00 per month with effect from 1st November, 2011 in view of the ever increasing maintenance costs of the Society.
If agreed, the following Resolution may be passed:
“Resolved that Service Charges from the Existing Tenants being collected @Rs.300.00 per month be increased to Rs.500.00 per month with effect from 1st November, 2011. In case of default by the Tenants, the same will be payable by the Member. The Service Charges are to be paid by the 10th of the month failing which interest @ 2 % p.m. will be charged.
In the event of renewal of these Existing Tenancy Agreements in due course, Tenancy Charge @ 10% (Ten per cent) of the monthly rent of the Tenant would be realized by the Society every month in lieu of the Service Charge.”
PAYMENT OF ELECTRICITY CHARGE BY
HAPPY NOOK CULTURAL ASSOCIATION
Happy Nook Cultural Association is insisting for quite some time for waiver of payment of electricity charges to the Society for holding its various events in the Society campus.
In the 8th AGM of the Society held on 27th March, 2004 it was decided that:
“Resolved in view of expected drastic reduction in the Society’s revenue, the electricity bill for Durga Puja, Lakmi Puja and Kali Puja, etc will be borne by the Happy Nook Cultural Association from the year 2003-2004.”
Based on above Resolution, so long electricity charges are being realized from the Cultural Association for its usage based on actual meter reading.
In view of the demand of the Cultural Association, the Members may now
reconsider the above Resolution.
Saturday, October 1, 2011
Half-Yearly General Meeting & Annexure
NOTICE
The Half-Yearly General Meeting of the Happy Nook Co-operative Housing Society Ltd. for the co-operative year 2011-12, as per Section 30 of W.B.Co-Operative Societies Act, 2006, will be held on 23.10.2011 (Sunday) at 4.30 P.M. at the Community Hall of Happy Nook Co-operative Housing Society Ltd to discuss the under noted Agenda.
For transacting the business as per the under noted Agenda, Members are requested to kindly attend the meeting.
30th September, 2011 (Biswatosh Sarkar)
Secretary
AGENDA
1. Confirmation of the proceedings of the last Annual General Meeting held on
20.02.2011 which was circulated earlier.
2. Consideration of the Secretary’s Report (Annexure-A)
Details of CRES A/C –CESC Advance Deposit Scheme (Attachment – I)
Details of Fixed Deposit Investment (Attachment –II)
3. Consideration of the Audit Report and Audited Statement of Accounts for the
year 2010-2011(Annexure-B)
4. Review of the Activities of the Society
Installation of New Water Supply Network (Annexure-C)
Repair of External Surfaces of Residential Buildings &
Other Common Areas (Annexure-D)
Painting Works to External Surfaces of Residential Buildings
& Other Common Areas (Annexure-E)
5. Realisation of Tenancy Charge from the New Tenants and Increase in Service Charge
of the Existing Tenants (Annexure-F)
6. Payment of Electricity Charges by Happy Nook Cultural Association
7. Consideration of any other matter which may be forwarded in accordance with
Bye Laws with the approval of Chairman.
ANNEXURE-A
Secretary’s Report for the Half-Yearly General
Meeting during the year 2011-2012
On behalf of Board of Directors, I heartily welcome you all at the Half-Yearly General Meeting of our Society for the co-operative year 2011-2012. This Half-Yearly General Meeting has been convened for the first time in our Society in view of the coming into force of the W.B.Co-Operative Societies Act, 2006 and the W. B. Co-operative Societies Rules, 2011 w.e.f. 18.01.2011.
The activities of the Society during this half of 2011-2012 ( upto 30.09.2011) are briefly stated below:
01. Accounts for the year 2010-11 of our Society and audit of the same have been completed. The audited accounts for the year 2010-2011 is separately enclosed vide Annexure-B.
02. Deposits made under CRES Scheme of CESC upto 30.09.2011 is enclosed as Attachment-I of this Report.
03. Fixed Deposits of Rs. 67.00 lakhs are with the Indian Overseas Bank, Kasba Gold Park Branch as on 30.09.2011 (Details enclosed as Attachment-II of this Report).
04. Board of Directors approved transfer of Ownership of flats namely Flat
Nos. A- 9/12, A-4/3, A-5/9 & A-7/14 upto 30.09.2011 during the year
and also included spouse as Joint Member with the original member in
respect of 01 (one) flat no: A-10/2 as per W.B.C.S. New Act & Rules.
05. The details of monthly staff salary and wages fixed during 2011-12
are as follows:
Sl No. Name of Staff & Designation Monthly salary Remarks
i) Sri Joydev Giri , Caretaker Rs.7,300.00 Expenditure
ii) Sri Anukul Biswas ,Electrician Rs.4,100.00 chargeable to
iii) Sri Ashok Kumar Roy ,Pumpman Rs.3,950.00 Salary & Wages
iv) Sri Raghunath Patra, Gardener Rs.2,850.00 Expenditure
chargeable to
Gardening expenses
v) Sri Arjun Mahato ,Sweeper Rs.3,000.00 Expenditure
vi) Sri Jhantu Sardar,Sweeper Rs.2,8 50.00 chargeable to
Campus
Cleaning expenses
Besides above, Society is contributing @ Rs.200.00 p.m. for above 6 employees under Employees’ Welfare Fund Scheme w.e.f. April, 2008. The employees themselves are also contributing @ Rs.200.00 p.m. and individual bank accounts have been opened for this purpose at the Indian Overseas Bank, Kasba Gold Park Branch, in April, 2008.
Shri Chinmoy Mukherjee has been engaged temporarily on 13.03.2011 at a monthly remuneration of Rs. 4,500.00 p.m. for supervision of building repair works.
Shri Bhola Mondal is working as a casual Electrician during the absence of our regular Electrician Shri Anukul Biswas @ Rs.150.00 per day.
06. The financial picture for the year 2011-2012 (upto 30.09.2011) is
presented below:
(in Rs.Thousand)
Approved Budget Income Expenditure
2011-2012 upto 30.09.2011 upto 30.09.2011
(Including Maintenance Charge of
Rs.2,500/- per Member)
1378.00 780.00 545.00
07. Part Roof Waterproofing at Building No: 3 over the wings of 3/15 &
3/16 & at Building No.06 over the wings of 6/13, 6/14 & 6/15 have
been done.
08. Repair of Deep Tubewell and Switch Board of Pump House have been
made.
09. Replacement of 06 nos. manhole covers, repair & replacement of
sewerage pits (A-8 & A-9 ) , pipes ,rain water pipes at different places
have been carried out.
10. Contract of the Security services of the Society with Deekay Security
has to be prematurely terminated on 01.08.2011 due to poor services
and a new agreement made with Clarion Security for 9 months upto
30.04.2012 @ Rs.18,000.00 per month with same Terms & Conditions.
11. A Special General Meeting was held on 3.10.2010 to discuss and
decide inter alia about installation of new water supply system and that
work has been completed on 26.03.2011.
12. Exterior repair work of the buildings and other common areas are now
in completion stage under supervision of Technical Committee.
13. Spraying of mosquito repellent oil & cleaning of surface drains inside
the Campus are being done at regular intervals.
14. Beautification of the Society campus through flower plants and
saplings are being done.Trimming of trees are also being periodically
undertaken.
15. Website for our Society (hnchsl. blogspot.com) opened on 20.01.2010
& a e-mail no. hnchsl@gmail.com is functioning as usual for the
benefit of our members.
16. A Complaint Register has been kept at the Main Gate with the Security
which is being regularly reviewed and actions are taken.
17. Rent for Transformer Room from CESC Ltd for Rs.4,800.00 not
yet received for 2010-11 in spite of regular reminders.
18. ABP Pvt. Ltd is still very irregular in clearing our dues. A new
Agreement effective from 01.09.2011 @ Rs. 1,375.00 per month from
the present rate @ Rs.1,100.00 p.m. has been sent to them. Concurrence
from their end is still awaiting.
19. Court Cases : There are currently two court Cases:
i) Manjulika Co-operative Housing Society Ltd had filed a suit ( T.S.
No. 2199 of 2007) against West Bengal Housing Board in the court
of 1st Civil Judge (Junior Division), Alipore on various issues
including the closure of our boundary wall.
We were ‘Added Party’ to the said suit.
The Learned Civil Judge (Junior Division), 1st Court, Alipore in
order no. 25 dated 01.09.2011 has ordered that the suit be and the
same is dismissed for default.
ii) Sri Subrata Ray & Ors have filed a Writ Petition W.P. No. 3458 (W) of
2010 at the Hon’ble High Court, Kolkata against the Society & Ors
relating to installation of lift in each block of the Society.
Society is defending the case and the matter is expected to come up for
further Hearing in due course and some anticipatory budget provision for
legal expenses has been kept for this purpose in the budget estimate of
the Society.
20. All Residents are requested to cooperate and help us to maintain our
Society clean and green in every respect and park their cars at the places
outside the thoroughfares.
At the end, it would be my extreme pleasure to thank you all on behalf
of the Board of Directors.
I wish you all best of health, happiness and prosperity and a wonderful
festive season.
(Biswatosh Sarkar)
Secretary
Enclo: as stated
REVIEW OF THE ACTIVITIES OF THE SOCIETY
ANNEXURE-C
INSTALLATION OF NEW WATER SUPPLY NETWORK
New Water Supply Network in the Society has been installed and has been made fully operational w.e.f. 24.03.2011 .
The cost incurred for the work is Rs.5,00,000.00 which is at par with the estimated cost.
Members will be glad to know that following the installation of the New Water Supply Network, there has been a substantial reduction in the pumping hours of our submersible pump for filling up the underground reservoir and the distribution pump for filling the overhead tanks which is considerably saving our electricity cost.
There is a provision of Rs.4.80 lakhs towards electricity charges in the Budget Estimate for 2011-2012 and it is expected that the actual expenditure would be around Rs.3.60 lakhs resulting in a saving of approximately
Rs. 1.20 lakhs on this head.
REVIEW OF THE ACTIVITIES OF THE SOCIETY
ANNEXURE-D
REPAIR OF EXTERNAL SURFACES OF
RESIDENTIAL BUILDINGS & OTHER COMMON AREAS
The work was started on 13.03.2011 departmentally, with materials and chemicals supplied by the Society and work being executed by engaging daily labour working under our supervision.
Unfortunately, while executing the work, it was found that the damages are much more extensive than which were initially assessed from outside inspection while framing the estimate. Frequent heavy rains have also disrupted the work time and again.
All these have resulted in unavoidable huge time and cost overrun. There has also been a huge escalation in the cost of labour and materials in the intervening period.
Considering the ground reality, in order to reduce the execution time, contractors were further engaged through competitive bidding and the repair works of buildings 8,9,10 & 11 and subsequently building no.7 were entrusted to them along with the departmental labour engaged at other places. The contractors were supplied materials and chemicals from the Society free of cost while they arranged scaffolding and labours at their cost.
As on date, of issuing this Notice, repair works have now almost reached the completion stage and the cost incurred so far upto 30.09.2011 on different components are as follows:
Materials Cost (Including Chemicals) Rs. 1,98,368.00
Labour Cost Rs. 5,83,207.00
Suvervision Charges Rs. 32,298.00
Total Cost = Rs. 8,13,873.00
Based on above, the projected cost for final completion of the work has now been estimated to be around Rs. 8,50,000.00 against the original estimate of Rs.6,16,000.00 leaving a gap of about Rs. 2,34,000.00.
However, an amount of Rs.1.20 lakhs is considered to be available from the savings in the electricity charges during 2011-2012 which would effectively reduce the above deficit to Rs. 1,14,000.00.
Thus excess cost per flat works out to Rs.1,14,000.00 / 175 =Rs.651.43 say Rs.650.00 per member.
If agreed, the following Resolution may be passed:
“Resolved that the Repair of External Surfaces of Residential Buildings & Other Common Areas would involve a total approximate cost of Rs.8,50,000.00 and considering earlier payments being made by the members based on original estimate and surplus fund available from the budget, an excess amount of Rs. 1,14,000.00 is to be borne by the members for which each member will pay Rs. 650.00 within 30.11.2011, failing which interest @ 2% per month would be payable for delayed payments.
REVIEW OF THE ACTIVITIES OF THE SOCIETY
ANNEXURE-E
PAINTING WORKS TO EXTERNAL SURFACES OF RESIDENTIAL BUILDINGS & OTHER COMMON AREAS
Since the execution of the Repair works got delayed, Painting works, as was originally scheduled, could not be taken up.
The Resolution as was adopted in the Special General Meeting held on 03.10.2010 for this work was accordingly kept in abeyance.
Since the Repair Works are presently in final stage of completion, necessary formalities for taking up the Painting works would now be started and the work is likely to commence from January, 2012.
Accordingly, the Resolution as was already adopted in the SGM held on 03.10.2010 may be modified and the modified Resolution as follows may be adopted now, nullifying the earlier Resolution:
“Resolved that the Painting Works to External Surfaces of Residential Buildings and Other Common Areas be carried out at an approximate cost of Rs.16,60,000.00 for which each member will pay Rs. 9,486.00 say Rs.9,500.00 either one time within 31st December, 2011 or in two installments of Rs.6,000.00 & Rs.3,500.00 within 31st December, 2011 and 29th Feb, 2012 respectively failing which interest @ 2 % per month would be payable for delayed payments.”
ANNEXURE-F
REALISATION OF TENANCY CHARGE FROM THE NEW TENANTS AND
INCREASE IN SERVICE CHARGE OF THE EXISTING TENANTS
Section 93 (7) of W.B.Co-Operative Societies Act, 2006 stipulates that in the event of letting out of a house or flat by the member, the housing co-operative society may realize a tenancy charge at the rate of 10 % (ten percent) of the monthly rent from the tenant per month.
At present, Society is realizing a flat Service Charge of Rs.300.00 p.m. from the tenants. In view of the new provision in the Act, we may now charge ten percent of the monthly rent from the tenants in lieu of the Service Charge which would augment our revenue.
However, for old tenancies this would not be possible until the Tenancy Agreements already in force are renewed. For new Tenancy Agreements, we may incorporate this provision.
If agreed, the following Resolution may be adopted:
“It is resolved that in the event of letting out of a flat by the member, the Society would realise a Tenancy Charge at the rate of ten percent of the monthly rent from the tenant per month in lieu of the Service Charge being levied at present in respect of all new Tenancy Agreements made after 1st August, 2011.”
For old tenancies, it is however, proposed that the present service charge @ Rs. 300.00 per month which was effective form 1st April, 2006 be revised to Rs.500.00 per month with effect from 1st November, 2011 in view of the ever increasing maintenance costs of the Society.
If agreed, the following Resolution may be passed:
“Resolved that Service Charges from the Existing Tenants being collected @Rs.300.00 per month be increased to Rs.500.00 per month with effect from 1st November, 2011. In case of default by the Tenants, the same will be payable by the Member. The Service Charges are to be paid by the 10th of the month failing which interest @ 2 % p.m. will be charged.
In the event of renewal of these Existing Tenancy Agreements in due course, Tenancy Charge @ 10% (Ten per cent) of the monthly rent of the Tenant would be realized by the Society every month in lieu of the Service Charge.”
PAYMENT OF ELECTRICITY CHARGE BY
HAPPY NOOK CULTURAL ASSOCIATION
Happy Nook Cultural Association is insisting for quite some time for waiver of payment of electricity charges to the Society for holding its various events in the Society campus.
In the 8th AGM of the Society held on 27th March, 2004 it was decided that:
“Resolved in view of expected drastic reduction in the Society’s revenue, the electricity bill for Durga Puja, Lakmi Puja and Kali Puja, etc will be borne by the Happy Nook Cultural Association from the year 2003-2004.”
Based on above Resolution, so long electricity charges are being realized from the Cultural Association for its usage based on actual meter reading.
In view of the demand of the Cultural Association, the Members may now
reconsider the above Resolution.
The Half-Yearly General Meeting of the Happy Nook Co-operative Housing Society Ltd. for the co-operative year 2011-12, as per Section 30 of W.B.Co-Operative Societies Act, 2006, will be held on 23.10.2011 (Sunday) at 4.30 P.M. at the Community Hall of Happy Nook Co-operative Housing Society Ltd to discuss the under noted Agenda.
For transacting the business as per the under noted Agenda, Members are requested to kindly attend the meeting.
30th September, 2011 (Biswatosh Sarkar)
Secretary
AGENDA
1. Confirmation of the proceedings of the last Annual General Meeting held on
20.02.2011 which was circulated earlier.
2. Consideration of the Secretary’s Report (Annexure-A)
Details of CRES A/C –CESC Advance Deposit Scheme (Attachment – I)
Details of Fixed Deposit Investment (Attachment –II)
3. Consideration of the Audit Report and Audited Statement of Accounts for the
year 2010-2011(Annexure-B)
4. Review of the Activities of the Society
Installation of New Water Supply Network (Annexure-C)
Repair of External Surfaces of Residential Buildings &
Other Common Areas (Annexure-D)
Painting Works to External Surfaces of Residential Buildings
& Other Common Areas (Annexure-E)
5. Realisation of Tenancy Charge from the New Tenants and Increase in Service Charge
of the Existing Tenants (Annexure-F)
6. Payment of Electricity Charges by Happy Nook Cultural Association
7. Consideration of any other matter which may be forwarded in accordance with
Bye Laws with the approval of Chairman.
ANNEXURE-A
Secretary’s Report for the Half-Yearly General
Meeting during the year 2011-2012
On behalf of Board of Directors, I heartily welcome you all at the Half-Yearly General Meeting of our Society for the co-operative year 2011-2012. This Half-Yearly General Meeting has been convened for the first time in our Society in view of the coming into force of the W.B.Co-Operative Societies Act, 2006 and the W. B. Co-operative Societies Rules, 2011 w.e.f. 18.01.2011.
The activities of the Society during this half of 2011-2012 ( upto 30.09.2011) are briefly stated below:
01. Accounts for the year 2010-11 of our Society and audit of the same have been completed. The audited accounts for the year 2010-2011 is separately enclosed vide Annexure-B.
02. Deposits made under CRES Scheme of CESC upto 30.09.2011 is enclosed as Attachment-I of this Report.
03. Fixed Deposits of Rs. 67.00 lakhs are with the Indian Overseas Bank, Kasba Gold Park Branch as on 30.09.2011 (Details enclosed as Attachment-II of this Report).
04. Board of Directors approved transfer of Ownership of flats namely Flat
Nos. A- 9/12, A-4/3, A-5/9 & A-7/14 upto 30.09.2011 during the year
and also included spouse as Joint Member with the original member in
respect of 01 (one) flat no: A-10/2 as per W.B.C.S. New Act & Rules.
05. The details of monthly staff salary and wages fixed during 2011-12
are as follows:
Sl No. Name of Staff & Designation Monthly salary Remarks
i) Sri Joydev Giri , Caretaker Rs.7,300.00 Expenditure
ii) Sri Anukul Biswas ,Electrician Rs.4,100.00 chargeable to
iii) Sri Ashok Kumar Roy ,Pumpman Rs.3,950.00 Salary & Wages
iv) Sri Raghunath Patra, Gardener Rs.2,850.00 Expenditure
chargeable to
Gardening expenses
v) Sri Arjun Mahato ,Sweeper Rs.3,000.00 Expenditure
vi) Sri Jhantu Sardar,Sweeper Rs.2,8 50.00 chargeable to
Campus
Cleaning expenses
Besides above, Society is contributing @ Rs.200.00 p.m. for above 6 employees under Employees’ Welfare Fund Scheme w.e.f. April, 2008. The employees themselves are also contributing @ Rs.200.00 p.m. and individual bank accounts have been opened for this purpose at the Indian Overseas Bank, Kasba Gold Park Branch, in April, 2008.
Shri Chinmoy Mukherjee has been engaged temporarily on 13.03.2011 at a monthly remuneration of Rs. 4,500.00 p.m. for supervision of building repair works.
Shri Bhola Mondal is working as a casual Electrician during the absence of our regular Electrician Shri Anukul Biswas @ Rs.150.00 per day.
06. The financial picture for the year 2011-2012 (upto 30.09.2011) is
presented below:
(in Rs.Thousand)
Approved Budget Income Expenditure
2011-2012 upto 30.09.2011 upto 30.09.2011
(Including Maintenance Charge of
Rs.2,500/- per Member)
1378.00 780.00 545.00
07. Part Roof Waterproofing at Building No: 3 over the wings of 3/15 &
3/16 & at Building No.06 over the wings of 6/13, 6/14 & 6/15 have
been done.
08. Repair of Deep Tubewell and Switch Board of Pump House have been
made.
09. Replacement of 06 nos. manhole covers, repair & replacement of
sewerage pits (A-8 & A-9 ) , pipes ,rain water pipes at different places
have been carried out.
10. Contract of the Security services of the Society with Deekay Security
has to be prematurely terminated on 01.08.2011 due to poor services
and a new agreement made with Clarion Security for 9 months upto
30.04.2012 @ Rs.18,000.00 per month with same Terms & Conditions.
11. A Special General Meeting was held on 3.10.2010 to discuss and
decide inter alia about installation of new water supply system and that
work has been completed on 26.03.2011.
12. Exterior repair work of the buildings and other common areas are now
in completion stage under supervision of Technical Committee.
13. Spraying of mosquito repellent oil & cleaning of surface drains inside
the Campus are being done at regular intervals.
14. Beautification of the Society campus through flower plants and
saplings are being done.Trimming of trees are also being periodically
undertaken.
15. Website for our Society (hnchsl. blogspot.com) opened on 20.01.2010
& a e-mail no. hnchsl@gmail.com is functioning as usual for the
benefit of our members.
16. A Complaint Register has been kept at the Main Gate with the Security
which is being regularly reviewed and actions are taken.
17. Rent for Transformer Room from CESC Ltd for Rs.4,800.00 not
yet received for 2010-11 in spite of regular reminders.
18. ABP Pvt. Ltd is still very irregular in clearing our dues. A new
Agreement effective from 01.09.2011 @ Rs. 1,375.00 per month from
the present rate @ Rs.1,100.00 p.m. has been sent to them. Concurrence
from their end is still awaiting.
19. Court Cases : There are currently two court Cases:
i) Manjulika Co-operative Housing Society Ltd had filed a suit ( T.S.
No. 2199 of 2007) against West Bengal Housing Board in the court
of 1st Civil Judge (Junior Division), Alipore on various issues
including the closure of our boundary wall.
We were ‘Added Party’ to the said suit.
The Learned Civil Judge (Junior Division), 1st Court, Alipore in
order no. 25 dated 01.09.2011 has ordered that the suit be and the
same is dismissed for default.
ii) Sri Subrata Ray & Ors have filed a Writ Petition W.P. No. 3458 (W) of
2010 at the Hon’ble High Court, Kolkata against the Society & Ors
relating to installation of lift in each block of the Society.
Society is defending the case and the matter is expected to come up for
further Hearing in due course and some anticipatory budget provision for
legal expenses has been kept for this purpose in the budget estimate of
the Society.
20. All Residents are requested to cooperate and help us to maintain our
Society clean and green in every respect and park their cars at the places
outside the thoroughfares.
At the end, it would be my extreme pleasure to thank you all on behalf
of the Board of Directors.
I wish you all best of health, happiness and prosperity and a wonderful
festive season.
(Biswatosh Sarkar)
Secretary
Enclo: as stated
REVIEW OF THE ACTIVITIES OF THE SOCIETY
ANNEXURE-C
INSTALLATION OF NEW WATER SUPPLY NETWORK
New Water Supply Network in the Society has been installed and has been made fully operational w.e.f. 24.03.2011 .
The cost incurred for the work is Rs.5,00,000.00 which is at par with the estimated cost.
Members will be glad to know that following the installation of the New Water Supply Network, there has been a substantial reduction in the pumping hours of our submersible pump for filling up the underground reservoir and the distribution pump for filling the overhead tanks which is considerably saving our electricity cost.
There is a provision of Rs.4.80 lakhs towards electricity charges in the Budget Estimate for 2011-2012 and it is expected that the actual expenditure would be around Rs.3.60 lakhs resulting in a saving of approximately
Rs. 1.20 lakhs on this head.
REVIEW OF THE ACTIVITIES OF THE SOCIETY
ANNEXURE-D
REPAIR OF EXTERNAL SURFACES OF
RESIDENTIAL BUILDINGS & OTHER COMMON AREAS
The work was started on 13.03.2011 departmentally, with materials and chemicals supplied by the Society and work being executed by engaging daily labour working under our supervision.
Unfortunately, while executing the work, it was found that the damages are much more extensive than which were initially assessed from outside inspection while framing the estimate. Frequent heavy rains have also disrupted the work time and again.
All these have resulted in unavoidable huge time and cost overrun. There has also been a huge escalation in the cost of labour and materials in the intervening period.
Considering the ground reality, in order to reduce the execution time, contractors were further engaged through competitive bidding and the repair works of buildings 8,9,10 & 11 and subsequently building no.7 were entrusted to them along with the departmental labour engaged at other places. The contractors were supplied materials and chemicals from the Society free of cost while they arranged scaffolding and labours at their cost.
As on date, of issuing this Notice, repair works have now almost reached the completion stage and the cost incurred so far upto 30.09.2011 on different components are as follows:
Materials Cost (Including Chemicals) Rs. 1,98,368.00
Labour Cost Rs. 5,83,207.00
Suvervision Charges Rs. 32,298.00
Total Cost = Rs. 8,13,873.00
Based on above, the projected cost for final completion of the work has now been estimated to be around Rs. 8,50,000.00 against the original estimate of Rs.6,16,000.00 leaving a gap of about Rs. 2,34,000.00.
However, an amount of Rs.1.20 lakhs is considered to be available from the savings in the electricity charges during 2011-2012 which would effectively reduce the above deficit to Rs. 1,14,000.00.
Thus excess cost per flat works out to Rs.1,14,000.00 / 175 =Rs.651.43 say Rs.650.00 per member.
If agreed, the following Resolution may be passed:
“Resolved that the Repair of External Surfaces of Residential Buildings & Other Common Areas would involve a total approximate cost of Rs.8,50,000.00 and considering earlier payments being made by the members based on original estimate and surplus fund available from the budget, an excess amount of Rs. 1,14,000.00 is to be borne by the members for which each member will pay Rs. 650.00 within 30.11.2011, failing which interest @ 2% per month would be payable for delayed payments.
REVIEW OF THE ACTIVITIES OF THE SOCIETY
ANNEXURE-E
PAINTING WORKS TO EXTERNAL SURFACES OF RESIDENTIAL BUILDINGS & OTHER COMMON AREAS
Since the execution of the Repair works got delayed, Painting works, as was originally scheduled, could not be taken up.
The Resolution as was adopted in the Special General Meeting held on 03.10.2010 for this work was accordingly kept in abeyance.
Since the Repair Works are presently in final stage of completion, necessary formalities for taking up the Painting works would now be started and the work is likely to commence from January, 2012.
Accordingly, the Resolution as was already adopted in the SGM held on 03.10.2010 may be modified and the modified Resolution as follows may be adopted now, nullifying the earlier Resolution:
“Resolved that the Painting Works to External Surfaces of Residential Buildings and Other Common Areas be carried out at an approximate cost of Rs.16,60,000.00 for which each member will pay Rs. 9,486.00 say Rs.9,500.00 either one time within 31st December, 2011 or in two installments of Rs.6,000.00 & Rs.3,500.00 within 31st December, 2011 and 29th Feb, 2012 respectively failing which interest @ 2 % per month would be payable for delayed payments.”
ANNEXURE-F
REALISATION OF TENANCY CHARGE FROM THE NEW TENANTS AND
INCREASE IN SERVICE CHARGE OF THE EXISTING TENANTS
Section 93 (7) of W.B.Co-Operative Societies Act, 2006 stipulates that in the event of letting out of a house or flat by the member, the housing co-operative society may realize a tenancy charge at the rate of 10 % (ten percent) of the monthly rent from the tenant per month.
At present, Society is realizing a flat Service Charge of Rs.300.00 p.m. from the tenants. In view of the new provision in the Act, we may now charge ten percent of the monthly rent from the tenants in lieu of the Service Charge which would augment our revenue.
However, for old tenancies this would not be possible until the Tenancy Agreements already in force are renewed. For new Tenancy Agreements, we may incorporate this provision.
If agreed, the following Resolution may be adopted:
“It is resolved that in the event of letting out of a flat by the member, the Society would realise a Tenancy Charge at the rate of ten percent of the monthly rent from the tenant per month in lieu of the Service Charge being levied at present in respect of all new Tenancy Agreements made after 1st August, 2011.”
For old tenancies, it is however, proposed that the present service charge @ Rs. 300.00 per month which was effective form 1st April, 2006 be revised to Rs.500.00 per month with effect from 1st November, 2011 in view of the ever increasing maintenance costs of the Society.
If agreed, the following Resolution may be passed:
“Resolved that Service Charges from the Existing Tenants being collected @Rs.300.00 per month be increased to Rs.500.00 per month with effect from 1st November, 2011. In case of default by the Tenants, the same will be payable by the Member. The Service Charges are to be paid by the 10th of the month failing which interest @ 2 % p.m. will be charged.
In the event of renewal of these Existing Tenancy Agreements in due course, Tenancy Charge @ 10% (Ten per cent) of the monthly rent of the Tenant would be realized by the Society every month in lieu of the Service Charge.”
PAYMENT OF ELECTRICITY CHARGE BY
HAPPY NOOK CULTURAL ASSOCIATION
Happy Nook Cultural Association is insisting for quite some time for waiver of payment of electricity charges to the Society for holding its various events in the Society campus.
In the 8th AGM of the Society held on 27th March, 2004 it was decided that:
“Resolved in view of expected drastic reduction in the Society’s revenue, the electricity bill for Durga Puja, Lakmi Puja and Kali Puja, etc will be borne by the Happy Nook Cultural Association from the year 2003-2004.”
Based on above Resolution, so long electricity charges are being realized from the Cultural Association for its usage based on actual meter reading.
In view of the demand of the Cultural Association, the Members may now
reconsider the above Resolution.
Sunday, August 7, 2011
Notice for Annual Maintenance
HNCHSL / NB/ 2011-12 / 10 06.08.2011
NOTICE
All Members:
PAYMENT OF MAINTENANCE CHARGES BY MEMBERS
The following Resolution was adopted in the 15th Annual General Meeting of our Society held on 20.02.2011:
Quote:
“Resolved that Annual Maintenance Charges of Rs. 2,500.00 for the year 2011-12 with effect from 01.04.2011 be paid by Members either one time within 31st August, 2011 or in two instalments of Rs. 1,500.00 by 31st August ,2011 & Rs. 1,000.00 by 30th November 2011 and interest @ 2% per month would be payable for delayed payment”.
Unquote:
Pursuant to above Members are requested to pay Maintenance Charges for the year
2011-12 as below:
a) One time payment of Rs.2,500.00 may be made within 31st August, 2011.
Interest @ 2% per month would be payable, if payment is made on or after
1st September, 2011.
Alternatively,
b) Payment Rs.2,500.00 may be made in two instalments:
i) Payment towards 1st instalment of Rs.1,500.00 may be made within 31st August, 2011. Interest @ 2% per month would be payable, if the payment is made on or after 1st September, 2011.
ii) Payment towards 2nd instament of Rs.1,000.00 may be made within 30th November 2011.
Interest @ 2% per month would be payable, if the payment is made on or
after 1st December 2011.
(Biswatosh Sarkar)
Secretary
NOTICE
All Members:
PAYMENT OF MAINTENANCE CHARGES BY MEMBERS
The following Resolution was adopted in the 15th Annual General Meeting of our Society held on 20.02.2011:
Quote:
“Resolved that Annual Maintenance Charges of Rs. 2,500.00 for the year 2011-12 with effect from 01.04.2011 be paid by Members either one time within 31st August, 2011 or in two instalments of Rs. 1,500.00 by 31st August ,2011 & Rs. 1,000.00 by 30th November 2011 and interest @ 2% per month would be payable for delayed payment”.
Unquote:
Pursuant to above Members are requested to pay Maintenance Charges for the year
2011-12 as below:
a) One time payment of Rs.2,500.00 may be made within 31st August, 2011.
Interest @ 2% per month would be payable, if payment is made on or after
1st September, 2011.
Alternatively,
b) Payment Rs.2,500.00 may be made in two instalments:
i) Payment towards 1st instalment of Rs.1,500.00 may be made within 31st August, 2011. Interest @ 2% per month would be payable, if the payment is made on or after 1st September, 2011.
ii) Payment towards 2nd instament of Rs.1,000.00 may be made within 30th November 2011.
Interest @ 2% per month would be payable, if the payment is made on or
after 1st December 2011.
(Biswatosh Sarkar)
Secretary
Notice
HNCHSL / NB/ 2011-12 / 07 02.08.2011
NOTICE
It has come to our notice that some children of our Society are often visiting rooftops of our residential blocks during evening hours extending upto late hours with their outsider friends (boys & girls) despite objections from our Security Personnel.
This is highly undesirable and may even cause serious security problems in future.
Parents concerned are requested to be more vigilant towards their wards and take appropriate action to prevent such incidents occurring in future.
We will be thankful for your cooperation.
(Biswatosh Sarkar)
Secretary
HNCHSL / NB/ 2011-12 / 08 02.08.2011
NOTICE
Observing the unsatisfactory performance of our Security Agency Deekay Security over a period of time and also the unwillingness of that Agency to continue the services any further, the security responsibility of our Society has been entrusted to Clarion Security w.e.f. 01.08.2011 at 8.00 A.M.
This is for information of all our Members and Residents.
(Biswatosh Sarkar)
Secretary
HNCHSL / NB / 2011-12 / 09 5th August, 2011
NOTICE
Dear Residents,
This is inform you that mechanical cleaning operation of the under ground reservoir will be taken up on the 6th August, 2011 (Saturday) from 11.00 A.M.
In view of above, it will not be possible to supply water from 11.00 A.M. to 9.00 P.M. on that day i.e. Saturday, 6th August, 2011.
Residents may kindly take note of this and we would expect their co-operation with us.
(Biswatosh Sarkar)
Secretary
NOTICE
It has come to our notice that some children of our Society are often visiting rooftops of our residential blocks during evening hours extending upto late hours with their outsider friends (boys & girls) despite objections from our Security Personnel.
This is highly undesirable and may even cause serious security problems in future.
Parents concerned are requested to be more vigilant towards their wards and take appropriate action to prevent such incidents occurring in future.
We will be thankful for your cooperation.
(Biswatosh Sarkar)
Secretary
HNCHSL / NB/ 2011-12 / 08 02.08.2011
NOTICE
Observing the unsatisfactory performance of our Security Agency Deekay Security over a period of time and also the unwillingness of that Agency to continue the services any further, the security responsibility of our Society has been entrusted to Clarion Security w.e.f. 01.08.2011 at 8.00 A.M.
This is for information of all our Members and Residents.
(Biswatosh Sarkar)
Secretary
HNCHSL / NB / 2011-12 / 09 5th August, 2011
NOTICE
Dear Residents,
This is inform you that mechanical cleaning operation of the under ground reservoir will be taken up on the 6th August, 2011 (Saturday) from 11.00 A.M.
In view of above, it will not be possible to supply water from 11.00 A.M. to 9.00 P.M. on that day i.e. Saturday, 6th August, 2011.
Residents may kindly take note of this and we would expect their co-operation with us.
(Biswatosh Sarkar)
Secretary
Notice
HNCHSL / NB/ 2011-12 / 05 25.07.2011
NOTICE
Though repeated appeals are being made, a large no. of residents are parking their cars on the carriageways causing inconvenience to movement of vehicles and pedestrians as well.
Due to Building repair works now being carried out, there is indeed some constraints in the parking areas. But even then available parking spaces are lying underutilized.
Residents are once again requested to cooperate in the larger interest and use the available parking spaces to the fullest.
(Biswatosh Sarkar)
Secretary
HNCHSL / NB/ 2011-12 / 06 30.07.2011
NOTICE
Due to some unavoidable reasons, the 2nd gate of the Society shall remain closed w.e.f. 01.08.2011 until further notification in this regard.
Inconvenience caused to Residents is regretted.
(Biswatosh Sarkar)
Secretary
NOTICE 29.07.2011
Revision of Act & Rules of West Bengal Cooperative Societies
The West Bengal Co-operative Societies Act, 2006 (As Amended by Act XX of 2010) and the West Bengal Co-operative Societies Rules, 2011 have come into force on 18.01.2011.
Members are requested to make themselves conversant with the new provisions, as there are some basic changes in these New Act & Rules.
Some salient features are given below:
01. A Director elected or nominated shall hold office throughout a term of five years of the Board or till the Board is dissolved under Section 34 or 35 or 36 whichever is earlier [Sec 29 (5) (a) & Sec 32 (5) (a) ].
02. Annual General Meeting shall be held in every co-operative year during the period April, May & June [Sec 29 (1) ].
03. A half-yearly General Meeting will be held at any time after six months but within eight months from the date of last Annual General Meeting [Sec 30 (1) ].
04. No Director, who has been an office bearer of a co-operative Society for two consecutive terms or 120 months, whichever is less, shall be eligible for re-election as an office bearer until after expiry of five years of the next terms [Sec 32 (6) (a) ].
05. In addition to general requirements for membership of a co-operative
Society, special requirements are to be fulfilled and no person shall be
admitted as a member or function as an organizer of a Housing Co-
operative Society until he has made a declaration to be sworn by him
before Executive Magistrate or Judicial Magistrate with the
requirements specified in this Act. It is provided for the first time
that, if such declaration is subsequently found to be false in whole or
part it shall be an offence punishable under Sec 149 of this Act [Sec
63, 87 (1) (a) to (f) , 87 (2), 149].
06. Joint Member shall mean :-
i) husband & wife ii) father & son or daughter iii) mother & son or daughter [Sec 4 - definitions (41)].
07. In all cases of transfer and letting out of apartment written consent of
the Society shall be required [Rule 138 (1) ].
08. Every application for membership shall be disposed of by the Co-
operative Society within a period of forty five days from the date of
application. The decision of the Co-operative Society on such
application shall be communicated to the applicant within fifteen
days from the date of such decision. If no such communication is
received, the application shall be deemed to have been accepted on
the expiry of sixty days from the date of receipt of the application by
the Co-operative Society.
Any person whose application for membership has been refused may appeal to the Registrar within thirty days from the date of receipt of the decision communicated to him by the Co-operative Society (Sec 64).
09. Preconditions for letting out flats defined [Sec 93 (1) ].
10. No relation other then the family of the members is allowed to reside in the member’s flat without prior consent of the Society [Sec 93 (2) (a) ].
A family shall be deemed to consist of husband, wife, minor sons & daughters, dependent widow of a predeceased son, minor sons and daughters of a dependent widow of a predeceased son, husband’s and wife’s dependent parents and dependent divorcee daughter (Sec 16- Explanation).
11. If the Society allows any tenancy application, a tripartite agreement between the Owner, Tenant and the Board has to be executed and the Registrar shall be informed [Sec 93 (4) ].
12. The Society has the right to evict a tenant / relative under certain grounds such as security, moral decency, public Order, nuisance etc. The member shall take all steps for restoration of his flat from the relative or the tenant as the case may be in such circumstances [Sec 93 (6) ].
13. The Society may realize a tenancy charge at the rate of 10 % (Ten percent) of the monthly rent from the tenant per month [Sec 93 (7) ].
(Biswatosh Sarkar)
Secretary
NOTICE
Though repeated appeals are being made, a large no. of residents are parking their cars on the carriageways causing inconvenience to movement of vehicles and pedestrians as well.
Due to Building repair works now being carried out, there is indeed some constraints in the parking areas. But even then available parking spaces are lying underutilized.
Residents are once again requested to cooperate in the larger interest and use the available parking spaces to the fullest.
(Biswatosh Sarkar)
Secretary
HNCHSL / NB/ 2011-12 / 06 30.07.2011
NOTICE
Due to some unavoidable reasons, the 2nd gate of the Society shall remain closed w.e.f. 01.08.2011 until further notification in this regard.
Inconvenience caused to Residents is regretted.
(Biswatosh Sarkar)
Secretary
NOTICE 29.07.2011
Revision of Act & Rules of West Bengal Cooperative Societies
The West Bengal Co-operative Societies Act, 2006 (As Amended by Act XX of 2010) and the West Bengal Co-operative Societies Rules, 2011 have come into force on 18.01.2011.
Members are requested to make themselves conversant with the new provisions, as there are some basic changes in these New Act & Rules.
Some salient features are given below:
01. A Director elected or nominated shall hold office throughout a term of five years of the Board or till the Board is dissolved under Section 34 or 35 or 36 whichever is earlier [Sec 29 (5) (a) & Sec 32 (5) (a) ].
02. Annual General Meeting shall be held in every co-operative year during the period April, May & June [Sec 29 (1) ].
03. A half-yearly General Meeting will be held at any time after six months but within eight months from the date of last Annual General Meeting [Sec 30 (1) ].
04. No Director, who has been an office bearer of a co-operative Society for two consecutive terms or 120 months, whichever is less, shall be eligible for re-election as an office bearer until after expiry of five years of the next terms [Sec 32 (6) (a) ].
05. In addition to general requirements for membership of a co-operative
Society, special requirements are to be fulfilled and no person shall be
admitted as a member or function as an organizer of a Housing Co-
operative Society until he has made a declaration to be sworn by him
before Executive Magistrate or Judicial Magistrate with the
requirements specified in this Act. It is provided for the first time
that, if such declaration is subsequently found to be false in whole or
part it shall be an offence punishable under Sec 149 of this Act [Sec
63, 87 (1) (a) to (f) , 87 (2), 149].
06. Joint Member shall mean :-
i) husband & wife ii) father & son or daughter iii) mother & son or daughter [Sec 4 - definitions (41)].
07. In all cases of transfer and letting out of apartment written consent of
the Society shall be required [Rule 138 (1) ].
08. Every application for membership shall be disposed of by the Co-
operative Society within a period of forty five days from the date of
application. The decision of the Co-operative Society on such
application shall be communicated to the applicant within fifteen
days from the date of such decision. If no such communication is
received, the application shall be deemed to have been accepted on
the expiry of sixty days from the date of receipt of the application by
the Co-operative Society.
Any person whose application for membership has been refused may appeal to the Registrar within thirty days from the date of receipt of the decision communicated to him by the Co-operative Society (Sec 64).
09. Preconditions for letting out flats defined [Sec 93 (1) ].
10. No relation other then the family of the members is allowed to reside in the member’s flat without prior consent of the Society [Sec 93 (2) (a) ].
A family shall be deemed to consist of husband, wife, minor sons & daughters, dependent widow of a predeceased son, minor sons and daughters of a dependent widow of a predeceased son, husband’s and wife’s dependent parents and dependent divorcee daughter (Sec 16- Explanation).
11. If the Society allows any tenancy application, a tripartite agreement between the Owner, Tenant and the Board has to be executed and the Registrar shall be informed [Sec 93 (4) ].
12. The Society has the right to evict a tenant / relative under certain grounds such as security, moral decency, public Order, nuisance etc. The member shall take all steps for restoration of his flat from the relative or the tenant as the case may be in such circumstances [Sec 93 (6) ].
13. The Society may realize a tenancy charge at the rate of 10 % (Ten percent) of the monthly rent from the tenant per month [Sec 93 (7) ].
(Biswatosh Sarkar)
Secretary
Notice
application. The decision of the Co-operative Society on such
application shall be communicated to the applicant within fifteen
days from the date of such decision. If no such communication is
received, the application shall be deemed to have been accepted on
the expiry of sixty days from the date of receipt of the application by
the Co-operative Society.
Any person whose application for membership has been refused may appeal to the Registrar within thirty days from the date of receipt of the decision communicated to him by the Co-operative Society (Sec 64).
09. Preconditions for letting out flats defined [Sec 93 (1) ].
10. No relation other then the family of the members is allowed to reside in the member’s flat without prior consent of the Society [Sec 93 (2) (a) ].
A family shall be deemed to consist of husband, wife, minor sons & daughters, dependent widow of a predeceased son, minor sons and daughters of a dependent widow of a predeceased son, husband’s and wife’s dependent parents and dependent divorcee daughter (Sec 16- Explanation).
11. If the Society allows any tenancy application, a tripartite agreement between the Owner, Tenant and the Board has to be executed and the Registrar shall be informed [Sec 93 (4) ].
12. The Society has the right to evict a tenant / relative under certain grounds such as security, moral decency, public Order, nuisance etc. The member shall take all steps for restoration of his flat from the relative or the tenant as the case may be in such circumstances [Sec 93 (6) ].
13. The Society may realize a tenancy charge at the rate of 10 % (Ten percent) of the monthly rent from the tenant per month [Sec 93 (7) ].
(Biswatosh Sarkar)
Secretary
HNCHSL / NB/ 2011-12 / 07 02.08.2011
NOTICE
It has come to our notice that some children of our Society are often visiting rooftops of our residential blocks during evening hours extending upto late hours with their outsider friends (boys & girls) despite objections from our Security Personnel.
This is highly undesirable and may even cause serious security problems in future.
Parents concerned are requested to be more vigilant towards their wards and take appropriate action to prevent such incidents occurring in future.
We will be thankful for your cooperation.
(Biswatosh Sarkar)
Secretary
HNCHSL / NB/ 2011-12 / 08 02.08.2011
NOTICE
Observing the unsatisfactory performance of our Security Agency Deekay Security over a period of time and also the unwillingness of that Agency to continue the services any further, the security responsibility of our Society has been entrusted to Clarion Security w.e.f. 01.08.2011 at 8.00 A.M.
This is for information of all our Members and Residents.
(Biswatosh Sarkar)
Secretary
HNCHSL / NB / 2011-12 / 09 5th August, 2011
NOTICE
Dear Residents,
This is inform you that mechanical cleaning operation of the under ground reservoir will be taken up on the 6th August, 2011 (Saturday) from 11.00 A.M.
In view of above, it will not be possible to supply water from 11.00 A.M. to 9.00 P.M. on that day i.e. Saturday, 6th August, 2011.
Residents may kindly take note of this and we would expect their co-operation with us.
(Biswatosh Sarkar)
Secretary
application shall be communicated to the applicant within fifteen
days from the date of such decision. If no such communication is
received, the application shall be deemed to have been accepted on
the expiry of sixty days from the date of receipt of the application by
the Co-operative Society.
Any person whose application for membership has been refused may appeal to the Registrar within thirty days from the date of receipt of the decision communicated to him by the Co-operative Society (Sec 64).
09. Preconditions for letting out flats defined [Sec 93 (1) ].
10. No relation other then the family of the members is allowed to reside in the member’s flat without prior consent of the Society [Sec 93 (2) (a) ].
A family shall be deemed to consist of husband, wife, minor sons & daughters, dependent widow of a predeceased son, minor sons and daughters of a dependent widow of a predeceased son, husband’s and wife’s dependent parents and dependent divorcee daughter (Sec 16- Explanation).
11. If the Society allows any tenancy application, a tripartite agreement between the Owner, Tenant and the Board has to be executed and the Registrar shall be informed [Sec 93 (4) ].
12. The Society has the right to evict a tenant / relative under certain grounds such as security, moral decency, public Order, nuisance etc. The member shall take all steps for restoration of his flat from the relative or the tenant as the case may be in such circumstances [Sec 93 (6) ].
13. The Society may realize a tenancy charge at the rate of 10 % (Ten percent) of the monthly rent from the tenant per month [Sec 93 (7) ].
(Biswatosh Sarkar)
Secretary
HNCHSL / NB/ 2011-12 / 07 02.08.2011
NOTICE
It has come to our notice that some children of our Society are often visiting rooftops of our residential blocks during evening hours extending upto late hours with their outsider friends (boys & girls) despite objections from our Security Personnel.
This is highly undesirable and may even cause serious security problems in future.
Parents concerned are requested to be more vigilant towards their wards and take appropriate action to prevent such incidents occurring in future.
We will be thankful for your cooperation.
(Biswatosh Sarkar)
Secretary
HNCHSL / NB/ 2011-12 / 08 02.08.2011
NOTICE
Observing the unsatisfactory performance of our Security Agency Deekay Security over a period of time and also the unwillingness of that Agency to continue the services any further, the security responsibility of our Society has been entrusted to Clarion Security w.e.f. 01.08.2011 at 8.00 A.M.
This is for information of all our Members and Residents.
(Biswatosh Sarkar)
Secretary
HNCHSL / NB / 2011-12 / 09 5th August, 2011
NOTICE
Dear Residents,
This is inform you that mechanical cleaning operation of the under ground reservoir will be taken up on the 6th August, 2011 (Saturday) from 11.00 A.M.
In view of above, it will not be possible to supply water from 11.00 A.M. to 9.00 P.M. on that day i.e. Saturday, 6th August, 2011.
Residents may kindly take note of this and we would expect their co-operation with us.
(Biswatosh Sarkar)
Secretary
Notice
HNCHSL / NB/ 2011-12 / 04 03.05.2011
NOTICE
Residents are earnestly requested not to allow keeping of any material above or below the staircase of a building. This involves safety of the Residents.
(Dr.R.K.Dutta)
Chairman-in-Panel
NOTICE
Residents are earnestly requested not to allow keeping of any material above or below the staircase of a building. This involves safety of the Residents.
(Dr.R.K.Dutta)
Chairman-in-Panel
Notice
HNCHSL / NB/ 2011-12/ 01 02.04.2011
NOTICE
As per Resolution adopted in the Special General Meeting (SGM) held on 03.10.2010, the work of Repairs of External Surfaces of Residential Buildings & other Places has already been taken up w.e.f. 13.03.2011.
While carrying out this work, it is being prima facie observed that the buildings have suffered much more damage due to weathering action than that was apparently visible while framing the estimate and the repairing works are going to consume more time and money than that was initially assessed.
In view of this situation, taking up of Painting works to External Surfaces of Residential Buildings & Other Places will be somewhat delayed as this work can only be taken up after the Repairs works are completed.
In the SGM held on 03.10.2010 the following Resolution was carried unanimously on Painting Works:
Quote:
“Resolved that the Painting Works to External Surfaces of Residential Buildings and Other Places be carried out at an approximate cost of Rs.16,60,000.00 for which each member will pay Rs. 9,486.00 say Rs.9,500.00 either one time within 30th April, 2011 or in two installments of Rs.6,000.00 & Rs.3,500.00 within 30th April, 2011 and 30th June, 2011 respectively failing which interest @ 2 % per month would be payable for delayed payments.”
Unquote:
Considering the actual ground reality, it is now decided by the Board that the payment of Rs.16,60,000.00 to be made by the Members for the purpose of Painting Works may be deferred for the present and the dates for making payments shall be notified in due course.
The inconvenience caused is regretted.
This is for information of all members.
(Biswatosh Sarkar)
Secretary
HNCHSL / NB/ 2011-12 / 02 04.04.2011
NOTICE
Restoration work following the laying of New Water Supply Network in our Society has been completed.
Residents are requested to kindly park their cars at the Car Parking Area only.
However, where building repairs will be undertaken, those residents are requested to suitably relocate and park their cars at appropriate places during repairs without causing any inconvenience to others and movement of other vehicles.
Requesting for kind cooperation.
(Biswatosh Sarkar)
Secretary
HNCHSL / NB/ 2011-12 / 03 07.04.2011
NOTICE
The undersigned shall remain out of Headquarters from 16.04.2011 evening for about 2 months.
In my absence, Dr.Ranjit Kanti Dutta (A-10/6) Panel- in- Chairman shall look after my assigned responsibilities.
This is for information of all concerned.
(Biswatosh Sarkar)
Secretary
NOTICE
As per Resolution adopted in the Special General Meeting (SGM) held on 03.10.2010, the work of Repairs of External Surfaces of Residential Buildings & other Places has already been taken up w.e.f. 13.03.2011.
While carrying out this work, it is being prima facie observed that the buildings have suffered much more damage due to weathering action than that was apparently visible while framing the estimate and the repairing works are going to consume more time and money than that was initially assessed.
In view of this situation, taking up of Painting works to External Surfaces of Residential Buildings & Other Places will be somewhat delayed as this work can only be taken up after the Repairs works are completed.
In the SGM held on 03.10.2010 the following Resolution was carried unanimously on Painting Works:
Quote:
“Resolved that the Painting Works to External Surfaces of Residential Buildings and Other Places be carried out at an approximate cost of Rs.16,60,000.00 for which each member will pay Rs. 9,486.00 say Rs.9,500.00 either one time within 30th April, 2011 or in two installments of Rs.6,000.00 & Rs.3,500.00 within 30th April, 2011 and 30th June, 2011 respectively failing which interest @ 2 % per month would be payable for delayed payments.”
Unquote:
Considering the actual ground reality, it is now decided by the Board that the payment of Rs.16,60,000.00 to be made by the Members for the purpose of Painting Works may be deferred for the present and the dates for making payments shall be notified in due course.
The inconvenience caused is regretted.
This is for information of all members.
(Biswatosh Sarkar)
Secretary
HNCHSL / NB/ 2011-12 / 02 04.04.2011
NOTICE
Restoration work following the laying of New Water Supply Network in our Society has been completed.
Residents are requested to kindly park their cars at the Car Parking Area only.
However, where building repairs will be undertaken, those residents are requested to suitably relocate and park their cars at appropriate places during repairs without causing any inconvenience to others and movement of other vehicles.
Requesting for kind cooperation.
(Biswatosh Sarkar)
Secretary
HNCHSL / NB/ 2011-12 / 03 07.04.2011
NOTICE
The undersigned shall remain out of Headquarters from 16.04.2011 evening for about 2 months.
In my absence, Dr.Ranjit Kanti Dutta (A-10/6) Panel- in- Chairman shall look after my assigned responsibilities.
This is for information of all concerned.
(Biswatosh Sarkar)
Secretary
Friday, February 25, 2011
HNCHSL / NB/ 2010-11/ 23 15.02.2011
Further to this office Notice No: HNCHSL / NB/ 2010-11/ 10 dated 06.08.2010 on the mode of use of the Community Hall and hire charges thereof, the matter was again reviewed by the Board of Directors in the meeting held on 16.01.2011 and the following decisions were taken to encourage the increased usage of the Hall for the benefit of the members:
i) The Community Hall without the facilities of kitchen can be hired on rent for four hours duration on payment of Rs.600.00. In case, the user uses the hall for more than 4 hours then normal full rent as applicable shall be realised. Electricity & Cleaning Charges shall be charged extra as usual.
ii) Without Community Hall the kitchen can also be hired. The charge shall be Rs.400.00 per day. Electricity & Cleaning Charges shall be charged extra as usual.
All other Terms and Conditions contained in the Notice dated 06.08.2010 as stated above shall remain unchanged.
(Biswatosh Sarkar)
Secretary
i) The Community Hall without the facilities of kitchen can be hired on rent for four hours duration on payment of Rs.600.00. In case, the user uses the hall for more than 4 hours then normal full rent as applicable shall be realised. Electricity & Cleaning Charges shall be charged extra as usual.
ii) Without Community Hall the kitchen can also be hired. The charge shall be Rs.400.00 per day. Electricity & Cleaning Charges shall be charged extra as usual.
All other Terms and Conditions contained in the Notice dated 06.08.2010 as stated above shall remain unchanged.
(Biswatosh Sarkar)
Secretary
Minutes of Proceedings of 15th Annual General Meeting held on 20.02.2011
In terms of the Notice dated 28.01.2011 issued by Sri Biswatosh Sarkar, Secretary, Happy Nook Co-operative Housing Society Ltd., the Annual General Meeting of the Society commenced at 4.35 P.M on 20.02.2011 at the Society premises with Sri Benudhar Munshi as Chairman of the meeting.
Members Present: 46 (Forty Six)
The Chairman called the Meeting to order.
At the outset, the Chairman requested the members to observe one minute silence to show respect to the departed souls of late S.Dutta (A-9/7), late Narayan Bhattacherjee
(A-8/8), late Masudul Hussion (A8/6) and late Gita Mukherjee (A-5/5) when the members stood in silence.
The Chairman then requested the Secretary to read out the Notice dated 28th January, 2011 of the 15th Annual General Meeting for convening the meeting which was done.
Being requested by the Chairman, the Secretary initiated discussion Agenda wise.
Agenda No: 01
Confirmation of the proceedings of the last Annual General Meeting held on 21.02.2010.
Secretary stated that the minutes of the last AGM was duly circulated. Members may deliberate on any point to be included or omitted. He read out one letter of Sri Kushal Roy (A-7/6) dated 26.02.2010 received in this connection and with the consent of all members, the minutes of the 14th AGM were modified to that extent. Nobody raised any further point and the minutes of the last AGM were confirmed unanimously which was proposed by Group Captain S.B.Majumdar (A-11/8) and seconded by Shri Dilip Kumar Mukhopadhyay (A-3/7).
Agenda No: 02
Consideration of the Secretary’s Report
Secretary wanted to know whether the Annual Report of the Secretary circulated earlier might be presumed to be treated as read. Smt. Nargis Sattar Hussion (A-8/6) requested to recapitulate the salient points which the Chairman narrated in brief. Secretary then placed the report to the General Body for discussion.
-2-
Sri Pratul Roychowdhury (A-9/8) opined that for change of Membership the names of new members should be informed to other members.
The Chairman specially thanked all the members of the Technical Committee, Tender Committee and the Advisory Committee for their co-operation, help & guidance in running the Society.
Secretary stated that a network connection has been taken in the Society Office from Cable Operator for use of web site more regularly.
Mr.Pratul Roychowdhury wanted to know the reasons behind lower electricity bill in 2007-08 compared to its previous year when there is steady increase in other years.
Secretary stated that the matter was related to the period of earlier Board and the reasons will be looked into and made known to him.
In reply to Sri Roychowdhury’s enquiry in Attachment I at Secretary’s Report, Chairman
stated that the amounts shown in Bill paid during the year (column 6) depict only such amounts which are adjusted from CRES A/C. These consumptions are for running of pumps and street lights and do not reflect the entire electricity bill of the Society.
Sri Kushal Roy requested for taking some steps regarding regular traffic jam in front of Happy Nook and Ruby crossing.
Chairman replied that he took some initiative in this matter in the past. The matter will be further followed.
Secretary mentioned about the urgent need of cleaning of the outside drain of Happy Nook which is looked after by KMC. He stated that a concerted effort is necessary in this regard.
The Secretary’s Report after detailed deliberation was unanimously accepted which was proposed by Sri H.K.Dutta (A-9/7) and seconded by Sri Tarun Sarkar (A-8/12).
Agenda No: 03
Approval of Budget for the year 2011-12 & Programme of Activities for 2011-2012
The Secretary initially explained the trend of increasing expenditure on various heads in the Society over the years due to ageing of the various assets.
Secretary stated that the Annual Maintenance Charge for 2011-12 has been proposed for Rs.2,500.00.
-3-
Sri Goutam Basu Thakur (A-1/2) told that the budget provisions for legal expenses, wages, gardening expenses etc. are justified. He said that there is also possibility of increase in legal expenses to defend cases against the Society. He, however, questioned on the necessity of increase in garbage removal expenses.
Secretary pointed out about the difficulties being presently faced regarding garbage disposal demanding more provision in this respect.
Sri Pratul Roychowdhury wanted to know the reasons for increase in budget provisions for Civil Repair & Maintenance, Plumbing & Fittings, Pump & Tubewell etc.
Secretary stated that being very old, rain water pipes, sewer pipes etc.require frequent replacement. Riser pipes, gate valves etc. for water supply also require changes at places quite often. Likewise, Pumps, Motor & Tubewell maintenance cost has been kept on higher side since all these are very old. These maintenance provisions have not been included in the project works being taken up in the Society.
Chairman stated that there is hardly any scope of reducing the expenditure further save & except on electricity consumption which may be less on completion of the new water supply network. However, the actual ground reality needs to be observed.
Secretary stated that an appeal has been made in the Notice Board requesting voluntary participation of one or two members from each block to oversee civil works in their respective blocks to be undertaken shortly by the Board. Unfortunately, excepting Shri Goutam Basu Thakur, nobody has shown any interest so far. He urged upon the members to come forward to ensure betterment of quality and speedy execution of the work.
The flowing members volunteered to oversee the repair works in their Blocks.
Block No. Name Flat No.
A-1 & 2 Shri Goutam Basu Thakur 1/2
A-3 Shri Anup Dewanji 3/9
A-4 Shri Swapan Dutta 4/8
A-5 Shri P.K.Guha Biswas 5/3
A-6 Shri Goutam Banerjee 6/14
A-7 Shri S.N.Roychowdhury 7/10
A-8 Shri Sushim Mukherjee 8/1
A- 9 Shri H.K.Dutta 9/7
-4-
A-10 Cdr A.K.Paul 10/3
A-11 Shri P.K.Ghosh 11/10
Sri P.K.Guha Biswas ( A-5/3) desired that if detailing of the repair works is made known, members may also suggest some points.
Shri Basudev Paul (A-10/7) stated that a display Board may be put up containing the names of the residents / occupants in each block.
Secretary stated that names are already there in the letter boxes in each block. However, if the members so desire this may be considered.
Shri Samarjit Sen (A-10/2) also favoured the idea.
Shri P.B.Sinha (A-9/14) & Shri Goutam Basu Thakur however, opined that since hardly any change occurs in the occupancy status unlike Govt.Housing, this is not essential. Security guards can very well guide an outsider to his destination for this purpose.
Shri P.K.Ghosh (A-11 /10) suggested that a Block Layout Map may be displayed near the Front Entrance Gate.
Shri Tarun Sarkar (A-8/12) proposed that the existing PVC rain water pipes which are no longer manufactured should be replaced with modern versions.
Secretary answered that phase wise changes of such pipes will be undertaken in view of the cost factor. However, the symmetrical pattern of the buildings will be disturbed initially due to such gradual replacements.
Shri S.N.Roychowdhury (A-7/10) stated that Fixed Deposits should be suitably prematuredly withdrawn and reinvested due to enhancement of rates of interest in recent times.
Shri Debasis Das (Director) stated in detail about the changes being made in Fixed Deposits.
After detailed deliberation, Annual Budget & Programme of Activities for 2011-2012 were unanimously approved which was proposed by Shri Goutam Basu Thakur & seconded by Shri S.N.Roychowdhury (A-7/10).
-5-
Agenda No.04
Annual Maintenance Charges on the Members for the year 2011-12
Shri Tarun sarkar suggested that annual maintenance charges may be staggered and at least it should be payable in six instalments.
Secretary & Shri Debasis Das (Director) stated that six instalments will cause inconvenience towards maintenance of accounts.
Shri Pratul Roychowdhury said that instalment should commence from May 2011 instead of April 2011.
After long deliberation, Shri Goutam Basu Thakur (A-1/2) proposed the Annual Maintenance Charges for the year 2011-12 placed before the house for acceptance which was seconded by Shri S.N.Roycowdhury (A-7/10) and the Resolution as below was carried unanimously: “Resolved that Annual Maintenance Charges of Rs. 2,500.00 for the year 2011-12 with effect from 01.04.2011 be paid by Members either one time within 31st August, 2011 or in two instalments of Rs. 1,500.00 by 31st August ,2011 & Rs. 1,000.00 by 30th November 2011 and interest @ 2% per month would be payable for delayed payment”.
Agenda No.05
Creation of a Sinking Fund
Secretary proposed that a Sinking Fund to the tune of Rs.5 lakhs be created for the following works:
Description of Work Proposed year of Estimated
Activity Amount(Rs.)
01. Replacement of Roof, Installation of false ceiling
& repair of windows at Community Hall 2011-12 3,00,000.00
02. Repair of Barbed Wire Fencing 2011-12 75,000.00
over the Boundary Wall
03. Security Shed at 2nd gate 2011-12 25,000.00
04. Repair of Boot House Park, Painting of the
Park & railings, Main gates, lamp posts, roof doors 2011-12 1,00,000.00
5,00,000.00
-6-
Shri Basudev Paul (A-10/7) had earlier proposed in writing that these works be carried out in 2012-13 to obviate the financial hardship of the members during 2011-12 when other instalments are also payable.
Secretary read out the letter of Shri Basudev Paul.
Shri Sasti Ram Mondal (A-7/7) stated that false ceiling is not essential at this stage, though the asbestos roofing being very old needs replacement.
Shri Tarun Sarkar stated that aluminum sheets, being eco-friendly, are considered as replacement material for asbestos sheets.
Shri Goutam Basu Thakur stated that it is to be decided in principle whether any new construction could be made with Sinking Fund.
Shri Samarjit Sen stated that some four or five years back Sinking Fund was created. So, this is not a new concept. Now it is to be decided whether the renovation work should be carried out or not, keeping in mind that the Community Hall is being used by the community in general, individual residents occasionally and this is also 15 years old.
Shri G.B.Thakur stated that whether this fund can be considered as a mere development fund or a sinking fund is debatable.
Shri S.N.Roychowdhury stated that roads of Happy Nook also require repairing.
After long deliberation, Secretary proposed that the following works may be taken up during 2011-12:
Description of Work Proposed year of Estimated
Activity Amount(Rs.)
01. Repair of Barbed Wire Fencing 2011-12 75,000.00
over the Boundary Wall
02. Security Shed at 2nd gate 2011-12 25,000.00
03. Repair of Boot House Park, Painting of the
Park & railings, Main gates, lamp posts, roof doors 2011-12 1,00,000.00
2,00,000.00
Contribution per member = Rs.2,00,000.00 / 175 = Rs.1,142.85 say Rs.1,200.00
-7-
The following resolution proposed by Shri Pratul Roychowdhury (A-9/8) and seconded by Shri Goutam Basu Thakur (A-1/2) was adopted:
“Resolved that pursuant to the requirement for development, repair and maintenance of various Fixed Assets of the Society, a Sinking Fund will be set up for an amount of Rs. 2,00,000.00.
Contribution required per member for Rs.1,200.00 to be collected by 31.01.2012.
Late fee will be charged @ 2% p.m. for payments made after due dates”.
The other works proposed will be carried out during 2012-13.
Agenda No:06
Appointment of Internal Auditor
Shri Dilip Kumar Mukhopadhyay (A-3/7) was proposed as Internal Auditor of the Society by the House.
Shri Mukhopadhyay stated that he would be out of country for five to six months. However,it was felt by the House that it would not pose any problem in discharging his responsibility.
The following Resolution proposed by Shri Goutam Basu Thakur (A-1/2) and seconded by Shri Pratul Roychowdhury (A-9/8) was adopted:
“Resolved that Shri Dilip Kumar Mukhopadhyay be appointed as Internal Auditor of the Society for 2011-12 which is renewable for extended terms of one year each at the consideration in the AGM. The Internal Auditor’s observations shall be placed before the General Body by the B.O.D.and before the regular External Auditor appointed for the Statutory Audit of the Society. Any contingent expenditure in this connection will be done under the supervision of the Board of Directors.”
Agenda No:07
Revised Parking Charges for Power Driven Two Wheelers
Secretary stated in brief about the previous resolutions and the representations of Cdr A.K.Paul (A-10/3) & Shri A.K.Bhattacherjee (A-11/2) received from time to time in this respect. In view of above, Board revised the rental charges of power driven two wheelers
@ Rs.50.00 p.m. w.e.f. 01.04.2010 and allowed both of them to pay their arrear rental charges prior to 01.04.2010 in one lump @ Rs.50.00 p.m. without payment of any interest thereon, subject to ratification in the 15th Annual General Meeting.
-8-
The above action of the Board was discussed and ratified unanimously.
Shri Pratul Roychowdhury and Shri Goutam Basu Thakur insisted that 2nd vehicle of the tenants should not be encouraged.
Chairman stated that tenants are not allowed to keep the 2nd vehicle,but in respect of one tenant this Board is not in a position to act upon as this was allowed by the previous Board.
Shri Goutam Basu Thakur stated that the increased car parking charge for the second vehicle of the tenant may be allowed in respect of this two wheeler only @ Rs.250.00 p.m. for the 2nd two wheeler as the case may be.
The house also unanimously ratified the above proposal.
Shri S.N.Roychowdhury (A-7/10) stated that the office vehicles should not be allowed to be parked in the Society campus.
Shri P.B.Sinha (A-9/14) and Shri Kushal Roy (A-7/6) felt that a person can keep one vehicle irrespective of it being private or official.
Shri Goutam Basu Thakur (A-1/2) opined that this issue is not included in the Agenda Item and should not be discussed.
Shri Anup Dewanji (A-3/9) enquired whether there is any Resolution for keeping the 2nd vehicle of the owner near pump house.
Chairman replied that there is no specific Resolution in this respect.
After detailed deliberation, the following Resolution effective from 01.04.2010 proposed by Shri Pratul Roychowdhury (A-9/8) and seconded by Shri Goutam Basu Thakur (A-1/2) was adopted:
“Resolved that a member can park a four wheeler or a two wheeler free of charge inside the campus. In case the member parking the 2nd car (Four wheeler) or a motor cycle / scooter (two wheeler) he will have to pay Rs.750.00 p.m. for the 2nd car or Rs.50.00 p.m. for the motor cycle / scooter. No member will be allowed to park in all more than two nos four wheeler and / or two wheeler inside the campus.
Tenants will be allowed to park either a two wheeler or a four wheeler. He / She will have to pay parking charges of Rs.750.00 p.m. for the four wheeler and Rs.100.00 p.m. towards power driven two wheeler.
All Parking charges are to be paid by the 10th of the month failing which interest @ 2% p.m. will be charged.”
-9-
Agenda No.8
Consideration of any other matter which may be forwarded in accordance with
Bye Laws with the approval of Chairman.
i) Smt.Nargis Sattar Hossian (A-8/6)`proposed that mere sweeping without using any detergent, phenyl etc. will be of little use in maintaining cleanliness of the campus. She also stated that personal gardening is being done by some members in the common area, including Board member.
Chairman wanted to know the name of such member.
Shri P.K.Guha Biswas (A-5/3) felt that gardening in the common area should be welcome even through individual effort.
Secretary exclaimed that how the cleanliness will be maintained if the members refuse to provide even a bucket of water once in a week during cleaning of the staircase. He appealed to all the residents to keep the campus clean.
ii) Secretary read out a letter written by Shri Siddhartha Roychowdhury (Gen.Secretary of HNCA) that annual subscription from the members towards Cultural Association be collected by the society for the sake of convenience.
Shri G.B.Thakur stated that this is not the proper forum to discuss this matter. This issue should be discussed in the AGM convened by the HNCA.
iii) Smt.Shampa Basu (A-2/8) stated that the residents not living regularly are not bothered to check whether water is being wasted due to leakage of cistern etc. and that is why she has been suffering a lot for long.
Secretary stated that henceforth water supply to such flats where residents are not staying regularly would be stopped temporarily till such request comes from the owner.
Chairman gave heartiest thanks to the members for their cooperation in conducting the meeting properly & the meeting ended with vote of thanks to the Chair.
(Biswatosh Sarkar) (Benudhar Munshi)
Secretary Chairman
22.02.2011 22.02.2011
Members Present: 46 (Forty Six)
The Chairman called the Meeting to order.
At the outset, the Chairman requested the members to observe one minute silence to show respect to the departed souls of late S.Dutta (A-9/7), late Narayan Bhattacherjee
(A-8/8), late Masudul Hussion (A8/6) and late Gita Mukherjee (A-5/5) when the members stood in silence.
The Chairman then requested the Secretary to read out the Notice dated 28th January, 2011 of the 15th Annual General Meeting for convening the meeting which was done.
Being requested by the Chairman, the Secretary initiated discussion Agenda wise.
Agenda No: 01
Confirmation of the proceedings of the last Annual General Meeting held on 21.02.2010.
Secretary stated that the minutes of the last AGM was duly circulated. Members may deliberate on any point to be included or omitted. He read out one letter of Sri Kushal Roy (A-7/6) dated 26.02.2010 received in this connection and with the consent of all members, the minutes of the 14th AGM were modified to that extent. Nobody raised any further point and the minutes of the last AGM were confirmed unanimously which was proposed by Group Captain S.B.Majumdar (A-11/8) and seconded by Shri Dilip Kumar Mukhopadhyay (A-3/7).
Agenda No: 02
Consideration of the Secretary’s Report
Secretary wanted to know whether the Annual Report of the Secretary circulated earlier might be presumed to be treated as read. Smt. Nargis Sattar Hussion (A-8/6) requested to recapitulate the salient points which the Chairman narrated in brief. Secretary then placed the report to the General Body for discussion.
-2-
Sri Pratul Roychowdhury (A-9/8) opined that for change of Membership the names of new members should be informed to other members.
The Chairman specially thanked all the members of the Technical Committee, Tender Committee and the Advisory Committee for their co-operation, help & guidance in running the Society.
Secretary stated that a network connection has been taken in the Society Office from Cable Operator for use of web site more regularly.
Mr.Pratul Roychowdhury wanted to know the reasons behind lower electricity bill in 2007-08 compared to its previous year when there is steady increase in other years.
Secretary stated that the matter was related to the period of earlier Board and the reasons will be looked into and made known to him.
In reply to Sri Roychowdhury’s enquiry in Attachment I at Secretary’s Report, Chairman
stated that the amounts shown in Bill paid during the year (column 6) depict only such amounts which are adjusted from CRES A/C. These consumptions are for running of pumps and street lights and do not reflect the entire electricity bill of the Society.
Sri Kushal Roy requested for taking some steps regarding regular traffic jam in front of Happy Nook and Ruby crossing.
Chairman replied that he took some initiative in this matter in the past. The matter will be further followed.
Secretary mentioned about the urgent need of cleaning of the outside drain of Happy Nook which is looked after by KMC. He stated that a concerted effort is necessary in this regard.
The Secretary’s Report after detailed deliberation was unanimously accepted which was proposed by Sri H.K.Dutta (A-9/7) and seconded by Sri Tarun Sarkar (A-8/12).
Agenda No: 03
Approval of Budget for the year 2011-12 & Programme of Activities for 2011-2012
The Secretary initially explained the trend of increasing expenditure on various heads in the Society over the years due to ageing of the various assets.
Secretary stated that the Annual Maintenance Charge for 2011-12 has been proposed for Rs.2,500.00.
-3-
Sri Goutam Basu Thakur (A-1/2) told that the budget provisions for legal expenses, wages, gardening expenses etc. are justified. He said that there is also possibility of increase in legal expenses to defend cases against the Society. He, however, questioned on the necessity of increase in garbage removal expenses.
Secretary pointed out about the difficulties being presently faced regarding garbage disposal demanding more provision in this respect.
Sri Pratul Roychowdhury wanted to know the reasons for increase in budget provisions for Civil Repair & Maintenance, Plumbing & Fittings, Pump & Tubewell etc.
Secretary stated that being very old, rain water pipes, sewer pipes etc.require frequent replacement. Riser pipes, gate valves etc. for water supply also require changes at places quite often. Likewise, Pumps, Motor & Tubewell maintenance cost has been kept on higher side since all these are very old. These maintenance provisions have not been included in the project works being taken up in the Society.
Chairman stated that there is hardly any scope of reducing the expenditure further save & except on electricity consumption which may be less on completion of the new water supply network. However, the actual ground reality needs to be observed.
Secretary stated that an appeal has been made in the Notice Board requesting voluntary participation of one or two members from each block to oversee civil works in their respective blocks to be undertaken shortly by the Board. Unfortunately, excepting Shri Goutam Basu Thakur, nobody has shown any interest so far. He urged upon the members to come forward to ensure betterment of quality and speedy execution of the work.
The flowing members volunteered to oversee the repair works in their Blocks.
Block No. Name Flat No.
A-1 & 2 Shri Goutam Basu Thakur 1/2
A-3 Shri Anup Dewanji 3/9
A-4 Shri Swapan Dutta 4/8
A-5 Shri P.K.Guha Biswas 5/3
A-6 Shri Goutam Banerjee 6/14
A-7 Shri S.N.Roychowdhury 7/10
A-8 Shri Sushim Mukherjee 8/1
A- 9 Shri H.K.Dutta 9/7
-4-
A-10 Cdr A.K.Paul 10/3
A-11 Shri P.K.Ghosh 11/10
Sri P.K.Guha Biswas ( A-5/3) desired that if detailing of the repair works is made known, members may also suggest some points.
Shri Basudev Paul (A-10/7) stated that a display Board may be put up containing the names of the residents / occupants in each block.
Secretary stated that names are already there in the letter boxes in each block. However, if the members so desire this may be considered.
Shri Samarjit Sen (A-10/2) also favoured the idea.
Shri P.B.Sinha (A-9/14) & Shri Goutam Basu Thakur however, opined that since hardly any change occurs in the occupancy status unlike Govt.Housing, this is not essential. Security guards can very well guide an outsider to his destination for this purpose.
Shri P.K.Ghosh (A-11 /10) suggested that a Block Layout Map may be displayed near the Front Entrance Gate.
Shri Tarun Sarkar (A-8/12) proposed that the existing PVC rain water pipes which are no longer manufactured should be replaced with modern versions.
Secretary answered that phase wise changes of such pipes will be undertaken in view of the cost factor. However, the symmetrical pattern of the buildings will be disturbed initially due to such gradual replacements.
Shri S.N.Roychowdhury (A-7/10) stated that Fixed Deposits should be suitably prematuredly withdrawn and reinvested due to enhancement of rates of interest in recent times.
Shri Debasis Das (Director) stated in detail about the changes being made in Fixed Deposits.
After detailed deliberation, Annual Budget & Programme of Activities for 2011-2012 were unanimously approved which was proposed by Shri Goutam Basu Thakur & seconded by Shri S.N.Roychowdhury (A-7/10).
-5-
Agenda No.04
Annual Maintenance Charges on the Members for the year 2011-12
Shri Tarun sarkar suggested that annual maintenance charges may be staggered and at least it should be payable in six instalments.
Secretary & Shri Debasis Das (Director) stated that six instalments will cause inconvenience towards maintenance of accounts.
Shri Pratul Roychowdhury said that instalment should commence from May 2011 instead of April 2011.
After long deliberation, Shri Goutam Basu Thakur (A-1/2) proposed the Annual Maintenance Charges for the year 2011-12 placed before the house for acceptance which was seconded by Shri S.N.Roycowdhury (A-7/10) and the Resolution as below was carried unanimously: “Resolved that Annual Maintenance Charges of Rs. 2,500.00 for the year 2011-12 with effect from 01.04.2011 be paid by Members either one time within 31st August, 2011 or in two instalments of Rs. 1,500.00 by 31st August ,2011 & Rs. 1,000.00 by 30th November 2011 and interest @ 2% per month would be payable for delayed payment”.
Agenda No.05
Creation of a Sinking Fund
Secretary proposed that a Sinking Fund to the tune of Rs.5 lakhs be created for the following works:
Description of Work Proposed year of Estimated
Activity Amount(Rs.)
01. Replacement of Roof, Installation of false ceiling
& repair of windows at Community Hall 2011-12 3,00,000.00
02. Repair of Barbed Wire Fencing 2011-12 75,000.00
over the Boundary Wall
03. Security Shed at 2nd gate 2011-12 25,000.00
04. Repair of Boot House Park, Painting of the
Park & railings, Main gates, lamp posts, roof doors 2011-12 1,00,000.00
5,00,000.00
-6-
Shri Basudev Paul (A-10/7) had earlier proposed in writing that these works be carried out in 2012-13 to obviate the financial hardship of the members during 2011-12 when other instalments are also payable.
Secretary read out the letter of Shri Basudev Paul.
Shri Sasti Ram Mondal (A-7/7) stated that false ceiling is not essential at this stage, though the asbestos roofing being very old needs replacement.
Shri Tarun Sarkar stated that aluminum sheets, being eco-friendly, are considered as replacement material for asbestos sheets.
Shri Goutam Basu Thakur stated that it is to be decided in principle whether any new construction could be made with Sinking Fund.
Shri Samarjit Sen stated that some four or five years back Sinking Fund was created. So, this is not a new concept. Now it is to be decided whether the renovation work should be carried out or not, keeping in mind that the Community Hall is being used by the community in general, individual residents occasionally and this is also 15 years old.
Shri G.B.Thakur stated that whether this fund can be considered as a mere development fund or a sinking fund is debatable.
Shri S.N.Roychowdhury stated that roads of Happy Nook also require repairing.
After long deliberation, Secretary proposed that the following works may be taken up during 2011-12:
Description of Work Proposed year of Estimated
Activity Amount(Rs.)
01. Repair of Barbed Wire Fencing 2011-12 75,000.00
over the Boundary Wall
02. Security Shed at 2nd gate 2011-12 25,000.00
03. Repair of Boot House Park, Painting of the
Park & railings, Main gates, lamp posts, roof doors 2011-12 1,00,000.00
2,00,000.00
Contribution per member = Rs.2,00,000.00 / 175 = Rs.1,142.85 say Rs.1,200.00
-7-
The following resolution proposed by Shri Pratul Roychowdhury (A-9/8) and seconded by Shri Goutam Basu Thakur (A-1/2) was adopted:
“Resolved that pursuant to the requirement for development, repair and maintenance of various Fixed Assets of the Society, a Sinking Fund will be set up for an amount of Rs. 2,00,000.00.
Contribution required per member for Rs.1,200.00 to be collected by 31.01.2012.
Late fee will be charged @ 2% p.m. for payments made after due dates”.
The other works proposed will be carried out during 2012-13.
Agenda No:06
Appointment of Internal Auditor
Shri Dilip Kumar Mukhopadhyay (A-3/7) was proposed as Internal Auditor of the Society by the House.
Shri Mukhopadhyay stated that he would be out of country for five to six months. However,it was felt by the House that it would not pose any problem in discharging his responsibility.
The following Resolution proposed by Shri Goutam Basu Thakur (A-1/2) and seconded by Shri Pratul Roychowdhury (A-9/8) was adopted:
“Resolved that Shri Dilip Kumar Mukhopadhyay be appointed as Internal Auditor of the Society for 2011-12 which is renewable for extended terms of one year each at the consideration in the AGM. The Internal Auditor’s observations shall be placed before the General Body by the B.O.D.and before the regular External Auditor appointed for the Statutory Audit of the Society. Any contingent expenditure in this connection will be done under the supervision of the Board of Directors.”
Agenda No:07
Revised Parking Charges for Power Driven Two Wheelers
Secretary stated in brief about the previous resolutions and the representations of Cdr A.K.Paul (A-10/3) & Shri A.K.Bhattacherjee (A-11/2) received from time to time in this respect. In view of above, Board revised the rental charges of power driven two wheelers
@ Rs.50.00 p.m. w.e.f. 01.04.2010 and allowed both of them to pay their arrear rental charges prior to 01.04.2010 in one lump @ Rs.50.00 p.m. without payment of any interest thereon, subject to ratification in the 15th Annual General Meeting.
-8-
The above action of the Board was discussed and ratified unanimously.
Shri Pratul Roychowdhury and Shri Goutam Basu Thakur insisted that 2nd vehicle of the tenants should not be encouraged.
Chairman stated that tenants are not allowed to keep the 2nd vehicle,but in respect of one tenant this Board is not in a position to act upon as this was allowed by the previous Board.
Shri Goutam Basu Thakur stated that the increased car parking charge for the second vehicle of the tenant may be allowed in respect of this two wheeler only @ Rs.250.00 p.m. for the 2nd two wheeler as the case may be.
The house also unanimously ratified the above proposal.
Shri S.N.Roychowdhury (A-7/10) stated that the office vehicles should not be allowed to be parked in the Society campus.
Shri P.B.Sinha (A-9/14) and Shri Kushal Roy (A-7/6) felt that a person can keep one vehicle irrespective of it being private or official.
Shri Goutam Basu Thakur (A-1/2) opined that this issue is not included in the Agenda Item and should not be discussed.
Shri Anup Dewanji (A-3/9) enquired whether there is any Resolution for keeping the 2nd vehicle of the owner near pump house.
Chairman replied that there is no specific Resolution in this respect.
After detailed deliberation, the following Resolution effective from 01.04.2010 proposed by Shri Pratul Roychowdhury (A-9/8) and seconded by Shri Goutam Basu Thakur (A-1/2) was adopted:
“Resolved that a member can park a four wheeler or a two wheeler free of charge inside the campus. In case the member parking the 2nd car (Four wheeler) or a motor cycle / scooter (two wheeler) he will have to pay Rs.750.00 p.m. for the 2nd car or Rs.50.00 p.m. for the motor cycle / scooter. No member will be allowed to park in all more than two nos four wheeler and / or two wheeler inside the campus.
Tenants will be allowed to park either a two wheeler or a four wheeler. He / She will have to pay parking charges of Rs.750.00 p.m. for the four wheeler and Rs.100.00 p.m. towards power driven two wheeler.
All Parking charges are to be paid by the 10th of the month failing which interest @ 2% p.m. will be charged.”
-9-
Agenda No.8
Consideration of any other matter which may be forwarded in accordance with
Bye Laws with the approval of Chairman.
i) Smt.Nargis Sattar Hossian (A-8/6)`proposed that mere sweeping without using any detergent, phenyl etc. will be of little use in maintaining cleanliness of the campus. She also stated that personal gardening is being done by some members in the common area, including Board member.
Chairman wanted to know the name of such member.
Shri P.K.Guha Biswas (A-5/3) felt that gardening in the common area should be welcome even through individual effort.
Secretary exclaimed that how the cleanliness will be maintained if the members refuse to provide even a bucket of water once in a week during cleaning of the staircase. He appealed to all the residents to keep the campus clean.
ii) Secretary read out a letter written by Shri Siddhartha Roychowdhury (Gen.Secretary of HNCA) that annual subscription from the members towards Cultural Association be collected by the society for the sake of convenience.
Shri G.B.Thakur stated that this is not the proper forum to discuss this matter. This issue should be discussed in the AGM convened by the HNCA.
iii) Smt.Shampa Basu (A-2/8) stated that the residents not living regularly are not bothered to check whether water is being wasted due to leakage of cistern etc. and that is why she has been suffering a lot for long.
Secretary stated that henceforth water supply to such flats where residents are not staying regularly would be stopped temporarily till such request comes from the owner.
Chairman gave heartiest thanks to the members for their cooperation in conducting the meeting properly & the meeting ended with vote of thanks to the Chair.
(Biswatosh Sarkar) (Benudhar Munshi)
Secretary Chairman
22.02.2011 22.02.2011
Saturday, February 19, 2011
15th Annual General Meeting of the Happy Nook
NOTICE
The 15th Annual General Meeting of the Happy Nook Co-operative Housing Society Ltd. for the co-operative year 2010-11 will be held on 20.02.2011 (Sunday) at 4.30 P.M. at the Community Hall of Happy Nook Co-operative Housing Society Ltd to discuss the under noted Agenda.
For transacting the business as per the under noted Agenda, Members are requested to kindly attend the meeting.
Secretary
AGENDA
1. Confirmation of the proceedings of the last Annual General Meeting held on
21.02.2010 which was circulated earlier.
2. Consideration of the Secretary’s Report (Annexure-A)
- Details of CRES A/C –CESC Advance Deposit Scheme (Attachment – I )
- Details of Fixed Deposit Investment (Attachment – II )
3. Approval of Budget for the year 2011-12 & Programme of Activities for 2011-2012
(Annexure-B)
4. Annual Maintenance Charges on the Members for the year 2011-12 (Annexure-C)
5. Creation of a Sinking Fund (Annexure-D)
6. Appointment of Internal Auditor (Annexure-E)
7. Revised Parking Charges for Power Driven Two Wheelers (Annexure-F)
8. Consideration of any other matter which may be forwarded in accordance with
Bye Laws with the approval of Chairman.
ANNEXURE-A
Secretary’s Report for the year 2010-2011
On behalf of Board of Directors, I heartily welcome you all at the 15th Annual General Meeting of our Society. The information and activities of the Society during the year 2010-2011 are presented briefly below:
1. Membership Status: 175 Members are on roll as on date.
2. Flats taken over: Out of 176 flats, possession has been taken for 175 flats.
Presently 115 members and their families are residing in their allotted flats.
Another 15 flats are under occupation of tenants and the remaining flats are not
being regularly used by the owners.
3. Share Certificate: Out of 175 Share Certificates ready for issue-167 members
collected their Share Certificates. Remaining 8 members are once again being
requested to collect their Share Certificates after observing the required formalities to
avoid any adverse observation by any statutory authority.
4. Mutation: Mutation of all 175 flats have been completed.
5. Membership Register : Membership Register is the fundamental evidence of
membership and is required to be maintained in accordance with Rule 121 of WBCS
Rules, 1987. Audit has observed that though Society is maintaining the same
properly, but in some cases signatures of members are wanting in the Membership
Register, Photos are not provided at some cases, while at some places nominations are
missing. The Board is constantly pursuing the matter with the members to meet up the
deficiencies, but it is observed that 29 members have not yet provided the required
photographs and 34 members have not signed the nomination particulars. Members
are once again requested to cooperate to complete the Membership Register.
6. Board of Directors approved transfer of Ownership of one flat namely Flat No. A-10/8
during the year and also included spouses as Joint Members with the original members
in respect of 05 (five) flats namely flat nos: A- 10 / 3, A-6 / 13, A-6 / 7, A-3 / 12 and
A -10 / 2.
7. No inspection or inquiry was held during the year - hence consideration of report of
inspection or enquiry does not arise.
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8. There was no case relating to loans and advances made to the Directors
of the Board and their relatives during the year and therefore recovery of
the same does not arise.
9. No relation of the Directors was appointed by the Society during the year.
10. Accounts for the year 2009-10 of our Society and audit of the same have been
completed. The audited accounts for the year 2009-2010 has already been accepted
by the Members in the SGM held on 03.10.2010.
11. Deposits made under CRES Scheme of CESC is enclosed as Attachment-I.
12. Fixed Deposits of Rs.62,74,999.00 is with the Indian Overseas Bank, Kasba Gold
Park Branch as on 31.12.2010 (Details enclosed as Attachment-II), carrying interest
rates of 10% p.a. on Rs.43,50,000.00, 9.50% p.a. on Rs.1,00,000.00, 8.5% p.a.on
Rs.3,00,000.00, 7.50% p.a.on Rs.3,00,000.00, 7.25% p.a.on Rs.3,00,000.00,7.00 %
p.a. on Rs.1,49,999.00, 4.50% p.a.on Rs.4,00,000.00, 4.00% p.a. on Rs.3,75,000.00.
13. The details of monthly staff salary and wages during 2010-11 are as follows:-
Sl No. Name of Staff & Designation Monthly salary Remarks
i) Sri Joydev Giri , Caretaker Rs.6,600.00 Expenditure ii) Sri Anukul Biswas ,Electrician Rs.3,700.00 chargeable to
iii) Sri Ashok Kumar Roy ,Pumpman Rs.3,550.00 Salary & Wages
iv) Sri Raghunath Patra, Gardener Rs.2,550.00 Expenditure chargeable to
Gardening expenses
v) Sri Arjun Mahato ,Sweeper Rs.2,700.00 Expenditure vi) Sri Jhantu Sardar,Sweeper Rs.2,550.00 chargeable to
Campus Cleaning
expenses
Besides above, Society is contributing @ Rs.200.00 p.m. for above 6 employees under Employees’ Welfare Fund Scheme w.e.f. April,2008. The employees themselves are also contributing @ Rs.200.00 p.m. and individual bank accounts have been opened for this purpose at the Indian Overseas Bank, Kasba Gold Park Branch, in April, 2008.
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14. The financial picture for the year 2010-2011 is presented below:
(in Rs.Thousand)
Estimated Income Approved Budget Estimated Expenditure Excess
upto 31.03.2011 2010-2011 upto 31.03.2011 Expenditure over Income
(Including Maint. 1244.90 1278.22 3.22
Charges of
Rs.2,000/- per Member)
1275.00
15. Activities performed during the year 2010-2011
Apart from routine works for upkeep, security and maintenance work, the following
activities were also undertaken / performed:
i) Part Roof Waterproofing at Building No: 3 over the wing of 3/13 and part roof
waterproofing at Building no.10 over the wings of 10/14 & 10/15.M/S Art &
Architecture was entrusted with the work. Total expenditure for this purpose was
Rs.34,000.00.
ii) 3 nos. distribution pump and 2 no. submersible pumps (including stand by) were
repaired / overhauled.
iii) Repair of small portion of surface drain, replacement of 20 nos. manhole covers,
repair & replacement of sewerage pipes ( Bldg.No: 01,02,04,06,08,09,10) , rain water
pipes (Bldg No: 01,02,03,06,07,08,11) & gate valves at different places.
iv) Purchase and fitting of curtains at the Society office.
v) Tarfelting at the damaged portion of the roof of the Community Hall.
vi) The flooring of the Community Hall has since been renovated by the Happy Nook
Cultural Association for which we are thankful to them. Following the renovation
and improvement of the Community Hall, an increase has been made in the service
charges to augment generation of revenue of the Society. The details of usage
and revised charges have already been communicated to all members and residents.
vii) Spraying of mosquito repellent oil & cleaning of surface drains inside the Campus
are being done regularly.
viii) Two folding type wooden seats between 1st floor and 2nd floor and also between 2nd
and 3rd floors have been installed at Building No:10 on an experimental basis for
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taking some rest / break while climbing up stairs, if necessary. If it is considered
useful by the residents, it may be installed at all the 11 Blocks.
ix) Rent for Transformer Room from CESC Ltd for Rs.4,800.00 received for 09-10
after a lot of persuasion.
x) ABP Pvt. Ltd has not yet made any payment for the glow sign boards in spite of
repeated reminders since 01.10.2009.
xi) Contract of the Security services of the Society with Deekay Security has been made
for 2 years @ Rs.18,000.00 per month.
xii) 500 liter PVC Water Tank replaced at Society office.
xiii) Medical Expenses amounting Rs.2,006.00 paid to Shri Jhantu Sardar, Sweeper who
sustained some injury while on duty.
xiv) Beautification of the Society campus through flower plants and saplings are being
done. Trimming of trees are also being periodically undertaken.
xv) To encourage participatory management, meetings with the Advisory Committee
formed for this purpose were held on 24.01.2010 , 29.08.2010 & 27.01.2011. The
response is very positive.
xvi) A Special General Meeting was held on 3.10.2010 to discuss and decide about
installation of new water supply system, exterior repair and painting of the buildings.
Following the decisions taken in the above SGM, Installation of New Water
Distribution System Network is already in progress. The work has been awarded to
Sri Haripada Gayen @ 1% above the Schedule of Rates.
xvii) A Tender Committee has been formed for evaluation and offering recommendations
to the Board of Directors for acceptance of Tenders for works valued at Rs.50,000.00
or more. This is in addition to Technical Sub-Committee already existing for advising
and implementation of Technical proposals.
xviii) Negotiations have been started with some of our neighbouring Hospitals for
getting some special benefits / discounts for our residents towards indoor and
outdoor treatments as well as on Lab and other Investigations etc. Further
development in this respect will be intimated in due course.
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Frank Ross Pharmacy located at Nabapally on Raj Danga Main Road are already
offering 12% discount to our residents on purchase of medicines including free home
delivery service. More members are requested to avail of these benefits in their own
interests.
xix) A free medical Camp was organized in our Society on 05.12.2010 with the
assistance of Fortis Hospital
camp evoked a good response from members and ended with a lively question-answer
session between the participants and the visiting doctor.
xx) A Library in our Society is functioning since 14.06.2008. Presently, the no. of books
in the Library is 242 (Bengali 211nos.and English 31). The current membership
strength is 38. Group Capt.(Retd) Shri S.B.Majundar (A-11/8), Shri Sasti Ram
Mondal (A-7/7) and Mrs.Mita Banerjee (A-7/2) donated some old books to the
library. We are thankful to them. We are also thankful to lady residents for donating
some books to the library. Shri Joydev Giri, Caretaker is maintaining the Library and
is being paid @ Rs.300.00 p.m. in addition to his salary for this purpose.
xxi) Website for our Society (hnchsl. blogspot.com) opened on 20.01.2010 is functioning
as usual for the benefit of our members.
xxii) A Complaint Register has been kept at the Main Gate with the Security which is
being regularly reviewed and actions are taken.
xxiii) Gate No.2 has been made operational after taking due safety measures and is kept
open daily from 8 A.M. to 11 A.M. and 5 P.M. to 8 P.M. with existing security
personnel.
16. Court Cases : There are currently two court Cases:
i) Manjulika Housing Society has filed a suit against WBHB in the court of
the Learned 1st Civil Judge (Junior Division), Alipore on various issues
including the closure of our boundary wall. We have through our appointed lawyer
filed a petition seeking to be an “Added Party” in the court case to safeguard our
interest which has since been granted. We are keeping in touch with our Lawyer in
the matter. This is for present information of the Members.
ii) Sri Subrata Ray & Ors have filed a Writ Petition W.P. No. 3458 (W) of 2010 at the
Hon’ble High Court, Kolkata against the Society & Ors relating to installation of
lift in each block of the Society.
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Society is defending the case and an expenditure of Rs.25,100.00 has been incurred
in the Financial year 2010-11. The matter is expected to come up for further
Hearing in due course and some anticipatory budget provision has been kept for this
purpose in the budget estimate of the Society.
17. Creation of Sinking Fund
Board of Directors have since decided to create a Sinking Fund to meet the
expenses for undertaking various maintenance works which would require a
considerable investment over a certain period of time. Details will be discussed in a
separate agenda item (Item No: D). Details of previous Sinking Fund is enclosed in
Attachment No.-IV
18. Appointment of Internal Auditor
In the 14th AGM of the Society held on 21.02.2010, it was resolved to appoint an
Internal Auditor and Shri Ajoy Bhattacherjee (A-11/2) was selected and duly
appointed for this purpose. Shri Bhattacherjee , however, could not find enough time
for this work and a new Internal Auditor is required to be appointed for 2011-12. As
no Report was available from the Internal Auditor, the same could not be placed before
the Members in the AGM. Further discussions will be made at Agenda Item No:E.
19. We are making every endeavour to keep our campus clean including the rear
portions of our Blocks. It is our earnest request to all our residents not to throw and
dispose any waste materials including used flowers etc. from their apartments into
the common area which are still being done from some places. All are requested to
co-operate and utilize our door to door collection service for this purpose.
20. Residents are also once again requested to park their cars at the scheduled car
parking spaces only and not on roads to facilitate better traffic movement within our
campus.
At the end, it would be my extreme pleasure to thank you all on behalf of the Board of Directors.
I wish you all best of health, happiness and prosperity.
(Biswatosh Sarkar)
Secretary
Enclo: as stated
ANNEXURE-D
CREATION OF SINKING FUND
Board of Directors have decided to create a Sinking Fund for undertaking the following works:
Estimate of Sinking Fund
Description of Work Proposed year of Estimated
Activity Amount(Rs.)
01. Replacement of Roof, Installation of false ceiling
& repair of windows at Community Hall 2011-12 3,00,000.00
02. Repair of Barbed Wire Fencing 2011-12 75,000.00
over the Boundary Wall
03. Security Shed at 2nd gate 2011-12 25,000.00
04. Repair of Boot House Park
Park & railings, Main gates, lamp posts, roof doors 2011-12 1,00,000.00
 |
5,00,000.00Contribution per member = Rs.5,00,000.00 / 175 = Rs.2,857.14 say Rs.3,000.00
To consider and pass the following Resolution:
“Resolved that pursuant to the requirement for repair and maintenance of various Fixed Assets of the Society, a SINKING FUND will be set up for repairs, replacement of Fixed Assets for an amount of Rs. 5,00,000.00.
Contribution required per member for Rs.3,000.00 to be collected in 2 instalments of Rs.2,000.00 and Rs.1,000.00 by 31.12.2011 and 30.04.2012 respectively.
Late fee will be charged @ 2% p.m. for payments made after due dates”.
ANNEXURE-E
APPOINTMNET OF AN INTERNAL AUDITOR
To bring in more transparency in our accounting system, it has already been decided to introduce Internal Audit system in our Society in addition to regular External Audit.
The post of Internal Auditor will be for a term of 01(one) financial year renewable for extended term / terms of 01 (one) year each, on the decision and consideration in the AGM. The post of such Internal Auditor will carry no emoluments or honorarium. Any contingent expenditure in this connection will be done under the supervision of the Board of Directors.
All relevant information of the internal audit of a year will be placed before the General Body by the B.O.D. and also to the regular External Auditor appointed for the Statutory Audit of the Society.
If approved, the following resolution may be adopted:
“Resolved that an Internal Auditor be nominated in the AGM of the Society from amongst the members of this Society who is not a member of the Board of Directors without any emoluments or honorarium. The tenure of the Internal Auditor will be for one year which is renewable for extended terms of one year each after consideration in the AGM. The Internal Auditor’s observations shall be placed before the General Body by the B.O.D. and before the regular External Auditor appointed for the Statutory Audit of the Society. Any contingent expenditure in this connection will be done under the supervision of the Board of Directors.”
ANNEXURE-F
Page-1
REVISED PARKING CHARGES FOR POWER DRIVEN TWO WHEELERS
In the 14th AGM held on 21.02.2010, the following Resolution was adopted:
Quote:
“Resolved that a member can park a four wheeler or a two wheeler free of charge inside the campus. In case the member parking the 2nd car (Four wheeler) or a motor cycle / scooter (two wheeler) he will have to pay Rs.750.00 p.m. for the 2nd car or Rs.100.00 p.m. for the motor cycle / scooter. No member will be allowed to park in all more than two nos. four wheeler and / or two wheeler inside the campus.
No tenant will be allowed to park any 2nd two wheeler / four wheeler. He / She will have to pay parking charges of Rs.750.00 p.m. for the four wheeler and Rs.100.00 p.m. towards power driven two wheeler.
All Parking charges are to be paid by the 10th of the month failing which interest @ 2% p.m. will be charged.”
Unquote:
On receiving a no of representations from Cdr.A.K.Paul (A-10/3) and Shri Ajoy Kumar Bhattacherjee (A-11/2) thereafter for reconsideration of parking charges of power driven two wheeler, the matter was further reviewed by the Board of Directors on 07.03.2010. which is as follows:
Quote:
After thread bare discussions, it was decided that w.e.f. 01.04.2010, monthly charge of Rs.50.00 may be levied as parking charges for power driven two wheelers as against Rs.100.00 p.m. decided in the 14th AGM. This is, however, required to be ratified in the next AGM. In the event of same being not getting ratified, the owners shall be liable to pay the balance amount to the Society as per directions of the AGM.
Regarding arrears to be paid by Cdr A.K.Pal for the period from 01.04.06 to 31.03.10,
it was earlier decided in the 12th AGM held on 24.02.2008 that the Board would settle the matter in a manner as deemed appropriate. In view of this, it was decided that as a special case, Cdr A.K.Pal may be permitted to pay his arrear charges in one lump @ Rs.50.00 p.m. without payment of any interest thereon excluding the month of March, 2009 when he did not park his car in the Society campus. The entire amount should be paid within 31.03.2010. The Board authorized Secretary to intimate Cdr A.K.Pal accordingly.
Likewise, it was decided that as a special case Sri Ajoy Kumar Bhattacharya (Flat No.
A-11/2) may also be permitted to pay his arrear charges for parking his power driven two
wheeler as a second mode of conveyance for the period from June,2007 to May,2008 in
(Contd…P/2)
ANNEXURE-F
Page-2
one lump @ Rs.50.00 p.m. without payment of any interest thereon. The Secretary would intimate Sri Bhattacharya accordingly.
Unquote:
As per the above decision of the Board of Directors, Cdr.A.K.Paul & Shri A.K.Bhattacherjee cleared their arrear dues within 31.03.2010. Parking charges @Rs.50.00 p.m. are since being realized w.e.f. 01.04.2010 from the members owning two wheelers as 2nd vehicle.
Realising practical situation and verbal requests received in the matter from time to time the BOD took a further decision in their meeting dated 28.08.2010 as per following:
Quote:
“Tenants will be charged Rs.250.00 p.m. if power driven two wheelers are kept as 2nd vehicle in case tenants do not remove the same.”
Unquote:
The above decisions of the Board may kindly be ratified and the following Resolution effective from 01.04.2010 may be adopted.
Quote:
“Resolved that a member can park a four wheeler or a two wheeler free of charge inside the campus. In case the member parking the 2nd car (Four wheeler) or a motor cycle / scooter (two wheeler) he will have to pay Rs.750.00 p.m. for the 2nd car or Rs.100.00 p.m. for the motor cycle / scooter. No member will be allowed to park in all more than two nos. four wheeler and / or two wheeler inside the campus.
Tenants will be normally allowed to park either a two wheeler or a four wheeler. He / She will have to pay parking charges of Rs.750.00 p.m. for the four wheeler and Rs.100.00 p.m. towards power driven two wheeler.
Tenants, still keeping a four wheeler or a two wheeler as a second vehicle will have to pay Rs.2000.00 p.m. for the 2nd four wheeler or Rs.250.00 p.m. for the 2nd two wheeler as the case may be on getting prior specific approval of the Board of Directors in the matter.
All Parking charges are to be paid by the 10th of the month failing which interest @ 2% p.m. will be charged.”
Unquote:
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