NOTICE
The Half-Yearly
General Meeting of the Happy Nook Co-operative Housing Society Ltd. for the
co-operative year 2014-15, as per Section 30 of W.B.Co
Operative
Societies Act, 2006, will be held on 19.04.2015 (Sunday) at 5 P.M. at
the Community Hall of Happy Nook Co-operative Housing Society Ltd. to discuss
the under noted Agenda.
For transacting
the business as per the under noted Agenda, Members are requested to kindly
attend the meeting.
27th March, 2015
(Kushal Roy)
Secretary
AGENDA
1.
To Review of the Activities of the Society on the basis of the report
placed
by the Board.
2.
To Review financial position on the basis of provisional accounts.
3.
Interim Budget for the period April 2015 to June 2015.
4.
Consideration of any other matter which may be forwarded in accordance
with Bye Laws with the approval of Chairman.
Review of the activities of the Society on the basis of the
report placed by the Board
Secretary’s
Report for the Half-Yearly General
Meeting
for the year 2014-2015 (Period from 01.04.2014-30.09.2014)
On behalf of Board of Directors, I
heartily welcome you all to the Half-Yearly General Meeting of our Society for
the co-operative year 2014-2015. This Half-Yearly General Meeting is being
convened for the 3rd time in our Society in view of
the coming into force of the W.B.Co-Operative Societies Act, 2006 and the W. B.
Co-operative Societies Rules, 2011 w.e.f. 18.01.2011.
The activities of the Society
during this half of 2014-2015 ( upto 30.09.2014) are briefly stated
below:
01. Accounts for the year 2013-14 was
audited & accepted in 17th
AGM.
02. Fixed Deposits of Rs. 68.00 lakhs
are with the Indian Overseas Bank, Kasba Gold Park Branch as on 30.09.2014
(Details enclosed as Attachment-I of this Report).
03. The Board of
Directors approved transfer of Ownership of flats namely Flat Nos.
A- 8 / 8 & A-9 / 3 upto 30.09.2014 during the year and
also included spouse as Joint Member with the original member in respect
of Flat No: A-11 / 4, A-11 / 8 & also include Membership by way of
Nominee Transfer of flat No: A-9 / 7 as per W.B.C.S. New Act & Rules.
04. Part Roof
Waterproofing have been undertaken at Building No: 3, 4, 8, 6,over the
wings of 3 / 15, 4 / 14, 8 / 15 & 6 / 16.
05. Repair of
Deep Tubewell, Distribution Pump and Switch Board of the Pump House
have been undertaken.
06. Repair &
replacement of sewerage pipes, rain water pipes (A-1, A-7, A-8, A-9, 10) at
different places have been carried out.
07. Spraying of
mosquito repellent oil & cleaning of surface drains inside the Campus
are
being done at regular intervals.
08.
Beautification of the Society campus through flower plants
and saplings are
being
done. Trimming of trees are also being periodically
undertaken.
09. Rent for
Transformer Room from CESC Ltd. has not yet been received in spite of
regular reminders.
10. Tube lights along the
roads have been replaced by CFL lamps.
11. The drainage system behind Building No: 01
to 04 have been modified as an endeavor
to ensure that the water flooding the campus during rainy season
gets drained out as fast as possible. It is pertinent to mention that a Pump
has been purchased for the purpose of draining out the flooding water in the
event of the campus getting flooded.
12.
Parking could be made more organized and through the co-operation of each
and
every Member it had been possible to make the road leading from
the Main gate to the T Section ( near the Car Parking Area) and the road in
front of Building Number 5 and 6 free from vehicles. We would like to take this
opportunity to thank all the Members for having responded positively to our
request in this regard.
All the Residents are once again requested to kindly cooperate and
help us to maintain our Society clean and green in every respect. We would like
to take this opportunity to once again appeal to all the Members not to throw
any trash from the upper floors and instruct the Drivers and the Maids not to
litter the campus with trash and spitting.
13. There are certain other
developmental work that have been completed which is worth
mentioning here even though the activities have been completed
after 30th of September 2014.
a. CCTVs have been installed to
enhance the level of security in the campus. 8 cameras have been
installed initially. Attempt has been made to cover the surveillance of as much
of the campus as possible. This fulfils a long standing promise of the present
Board. Moreover, this also complies with the directions we have been receiving
from Anandapur PS from time to time. For your kind information Our neigbouring
Societies too have installed CCTV cameras in their respective campuses.
b.
CFL
Lights have been installed on the boundary walls along the periphery of the
campus. This has also been done to enhance the overall security of the campus.
c.
Direction
signages for the Buildings have been installed to help visitors find their way
to the respective buildings easily.
At the end, it would be my extreme
pleasure to thank you all on behalf of the Board of Directors. I wish you all
the best of health, happiness and prosperity.
(Kushal Roy)
Secretary
Enclo: as stated
HAPPY NOOK CO-OPERATIVE HOUSING SOCIETY LTD.
Interim Budget for 01.04.2015 to 30.06.2015
(Figures in Rs. Thousand)
|
Accounts Head
|
Interim Budget for
01.04.2015 to 30.06.2015
|
|
Electricity
Charges
|
123.00
|
|
Security
Charges
|
112.00
|
|
Salary
& Wages
|
93.00
|
|
Gardening
Expenses
|
28.00
|
|
Campus
Cleaning Expenses
|
51.00
|
|
Garbage
Removal Expenses
|
16.00
|
|
Printing
& Stationery, Xerox
|
06.00
|
|
Civil
Repair & Maintenance
|
28.00
|
|
Plumbing
& Fitting
|
14.00
|
|
Electrical
Maintenance
|
9.00
|
|
Pump
& Tubewell
|
7.00
|
|
Postage
& Courier
|
1.50
|
|
Meeting
Exp. including A.G.M.
|
6.00
|
|
Tank
Cleaning Expenses
|
9.00
|
|
Conveyance
Expenses
|
1.50
|
|
Telephone
Expenses
|
1.50
|
|
Legal
Expenses
|
25.00
|
|
Audit
Fee
|
5.25
|
|
Miscellaneous
Expenses
|
10.00
|
|
Library
|
1.00
|
|
Welfare
Fund
|
3.60
|
|
Pest
Control
|
---------
|
|
Professional
Fee for IT Returns
|
20.00
|
|
Total =
|
571.35
|
HAPPAY NOOK CO-OPERATIVE HOUSING
SOCIETY LTD.
ESTIMATED MAINTENANCE CHARGES FOR 01.04.2015 TO
30.06.2015
(Figures in Rs. Thousand)
|
Accounts Head
|
Expected
Income from 01.04.2015 to 30.06.2015
|
Interest on Fixed Deposit |
162.50
|
|
Car Parking
Charges
|
35.00
|
|
Service
Charges
|
25.00
|
|
Community
Hall Service Charges
|
06.00
|
|
Other Income
|
15.00
|
|
Maintenance
Charges 2014-15
|
-------
|
|
Total Income
|
243.50
|
A) Estimated Budget
form 01.04.2015 to 30.06.2015
=Rs. 5,71,350.00
B) Estimated Income
form 01.04.2015 to 30.06.2015 =Rs. 2,43,500.00
 |
Deficit Rs.
3,27,850.00
Therefore Estimated
Maintenance Charges payable by Members from 01.04.2015 to 30.06,2015 = Rs.
3,27,850.00 / 175 = Rs.1,873.42 Per Member. Say Rs.1,875.00.
“Resolved that Maintenance
Charges from 1st April, 2015 to 30th June, 2015 of Rs.
1,875.00 with effect from 01.05.2015 be paid by Members one time within 30th
June, 2015 and interest @ 2% per month would be payable for delayed payment”.
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