NOTICE
The 21st
Annual General Meeting of the Happy Nook
Co-operative Housing Society Ltd. for the Co-operative year 2017-18 will be
held on 06.05.2018 (Sunday) at
5.00 P.M. at the Community Hall of Happy Nook Co-operative Housing
Society Ltd. to discuss and transact the business as per the under noted
Agenda.
I request the Members to kindly attend the meeting.
6th April, 2018
(Kushal Roy)
Secretary
AGENDA
01. Confirmation
of the Proceedings of the last Annual General Meeting held on 16.04.2017
& Half-Yearly General Meeting
held on 10.12.2017 which was circulated earlier.
02. Consideration of the Secretary’s Report (Annexure-A)
03. Approval of Budget for the year 2018-19 (Annexure-B)
& Annual
Maintenance Charges on
the
Members for the year 2018-19 (Annexure-C)
04. Appointment
of Internal Auditor for 2018-19
05. Amendment of
Bye-Laws
06. Consideration
of any other matter which may be forwarded in accordance with
Bye
Laws with the approval of Chairman.
ANNEXURE-A
Secretary’s Report for the year 2017-18
Dear Members,
On behalf of the Board
of Directors, it is my honour and privilege to welcome you all at the 21st Annual General Meeting of our Society.
At the outset, we are
trying to present briefly below the information and activities of the Society
during the year 2017- 2018:
01.
Membership Status: 175 Members are on roll as on date.
02.
Flats taken over: Out of 176 flats, possession has been taken for 175 flats.
Presently 115
members
and their families are residing in their allotted flats. Another 09 flats are
under
occupation
of tenants and the remaining flats are not being regularly used by the owners.
03.
Share Certificate: Out of 175 Share Certificates ready for issue-170 members
have
collected their Share Certificates. Remaining 05
members are once again requested to collect their Share Certificates after
observing the required formalities.
04.
Mutation: Mutation of all 175 flats have been completed.
05.
Membership Register: Membership Register is the fundamental evidence of
membership
and is required to be maintained in accordance
with Rule 121 of WBCS Rules, 1987 (Rule 111 of WBCS Rules, 2011). The Auditor
has observed that though Society is maintaining the same, but in some cases
signatures of members are wanting in the Membership Register, Photos are not
available for a few cases, while nominations have not yet been furnished by
some Members. The Society is constantly pursuing the matter with the members to
meet up the deficiencies, but the Membership
Register is still remaining incomplete. Members
are once again requested to cooperate to complete the Membership Register in
all respect in their own interest.
06.
Board of Directors
approved transfer of Ownership by way of nominee transfer of flat
namely Flat No. A- 05 / 13 & 08 /11 from
Late Ashutosh Bhowal to Mrs. Shampa Bhowal & Late Dr. Dipak Chanda to Dr.
Sudakshina Chanda. Transfer of Membership of flat No. A-02 / 04 from Mr. Soumya
Banaerjee to Mr. Samar Narayan Banerjee. Inclusion of name of Mrs.
Madhumati Guha Majumdar as a Joint Member along with her husband Mr. Debabrata
Guha Majumdar of Flat No. A-05 / 10, Mrs. Santwana Mukherjee as a Joint Member
along with her husband Mr. Basudeb Mukherjee of Flat No; A-05/12 and Mrs.
Triparna Dasgupta along with her mother Mrs. Sujata Sen of Flat No. A-06 / 05.
The Board of Directors heartily welcome the
following New Members / Joint Members in our
Society:
Sl.no.
Name
Flat
No.
i) Mrs. Santwana
Mukherjee
A-
05 / 12
ii) Mrs. Madhumati Guha
Majumdar
A-
05 / 10
iii) Mrs. Shampa Bhowal
A-
05 / 13
iv) Dr. Sudakashina
Chanda
A-
08 / 11
v) Mrs.Triparna
Dasgupta
A-
06 / 05
vi) Mr. Samar Narayan
Banerjee
A- 02 / 04
07. No inspection or inquiry was held during
the year by a Competent Authority - hence consideration of the said report of
inspection or enquiry does not arise.
08. Board has prepared the Accounts for
the 2017-2018 but has not been able to get same audited by the Department of
Co-operative Audit since Auditor allotment for the year 2017-18 could not be
made by the subject Department. The Audited Accounts for the year 2017-18 will
be placed in the next Half Yearly General Body Meeting.
09. There was no case relating to loans and
advances made to the Directors of the Board and their relatives during the year
and therefore recovery of the same does not arise.
10. No relation of the Directors was appointed
by the Society during the year 2017-2018.
11. Fixed Deposits of Rs. 81,50,000.00 is with
the Indian Overseas Bank, Kasba Gold Park Branch as
on 31.03.2018.
12. Board has taken a decision to
implement the West Bengal Minimum Wages Act at all levels for our permanent
employees in the Society from 01.04.2018.
13.
The details of Monthly Staff Salary and Wages paid during 2017-18 are as
follows:-
Sl
No.
Name of Staff & Designation
Monthly
Salary
Remarks
i)
Sri
JoydevGiri , Caretaker
Rs.17,545.00
Expenditure
ii)
Sri Anukul Biswas
,Electrician
Rs.9,577.00
chargeable
to
iii)
Sri Ashok Kumar Roy
,Pumpman
Rs.8,978.00
Salary
& Wages
Expenditure
iv)
Sri
Raghunath Patra, Gardener
Rs.
6,510.00
chargeable
to
Gardening
exp.
Expenditure
v) Sri Jhantu Sardar, Sweeper
Rs.
6,510.00
chargeable
to
Campus
Cleaning exp.
For 2018-2019, Monthly
Salary & Wages have been fixed and is proposed to be paid w.e.f.
01.04.2018, subject to approval of the Budget in this AGM, in the manner as follows:
i)
Sri Joydev Giri, Caretaker
Rs. 19,300.00
ii)
Sri Anukul Biswas, Electrician
Rs. 10,535.00
iii)
Sri Ashok Kumar Roy, Pumpman
Rs.
10,100.00
iv)
Sri Raghunath Patra, Gardener
Rs. 7,665.00
v)
Sri Jhantu Sardar, Sweeper
Rs. 7,665.00
Besides, Society is
contributing @ Rs.200.00 p.m. for above 05 employees under Employees’ Welfare
Fund Scheme since year 2008. The Employees themselves are also contributing @
Rs.200.00 p.m. and their individual bank accounts have been opened for this purpose
at the Indian Overseas Bank, Kasba Gold Park Branch from that date.
The Society will hire
the services of an Part time Electrician on daily basis in absence of our
regular Electrician one day in a week at Rs. 350.00 per day w. e. f. 1st April, 2018.
For Household garbage
collection from door to door Shri Kumar Singh was awarded the contract for
2018-19. The Society was paying 2,835.00 p.m. and this is proposed to be raised
to Rs. 3,100.00 p.m. w.e.f 01.04.2018 with extension of contract till 31.03.2019.
Even though we are
planning to recruit a replacement for late Arjun Mahato, it is felt that we
have to take some temporary hand on daily basis looking at the huge workload in
the campus which we are not able to cope up, with the current strength of staff
Society has.
13. Activities
during the year 2017-18
It would be pertinent to
mention the list of steps / work that have been undertaken during the period:
i) Overhauling of
spare Distribution Pump & spare submersible pump has been undertaken.
ii) Quarterly Underground Reservoir & Overhead
Water Tank cleaning process have been
regularly
undertaken as per the calendar which has been informed to the Members well in
advance
through the Society’s Notice Boards.
iii)
Waterproofing treatment of Roofs & Water tanks has been done at Building
No. A-04,
03, 07,
06 & 08.
iv)
Repair & Replacement of sewage pipes, rain water pipes, overhead
water tank overflow
pipes
at different places of all the buildings have been carried out as a part of
regular
maintenance
job.
v)
Rent for Transformer Room from CESC Ltd. has been collected upto 31.03.2018.
vi)
With the increased menace of vector borne diseases actions have been taken to
keep the
campus
clean by spraying mosquito repellent oil and cleaning of surface drains inside
the
campus
in a scheduled manner. However in spite of our best efforts desired result
cannot be
achieved
due to unhygienic condition in the neighourhood.
However, Members must have noticed that
our relentless efforts and coordination with the
Authorities have borne some fruits with
a semblance of an orderliness coming in the
Pavements along the Rajdanga Road.
vii
) Sweet water from KMC Dhapa Pumping Station is being used
from 01.09.2016 and during
the recent
reported contamination we had resorted to use water from our Deep Tube Well and
the KMC
water was tested at a Private Lab. After a gap of 09 days the KMC water was
again
tested
before supplying in our system. Both tests confirmed the suitability of KMC
water for
human
consumption. We always give utmost importance to the health of our Residents
and
take proactive action as necessary.
viii) Beautification of the Society campus
through flower plants and saplings have been taken up in a limited manner. More
stress is being given on campus upkeep and neatness. I would once again like
to take this opportunity to implore upon all the Members to help us in keeping
the campus clean by not throwing anything out from our flats and also to
instruct the House maids and the Drivers employed by them not to throw papers/
cigarette packets on the road. All are requested to co-operate and utilize
our door to door collection service for this purpose. We would also request
all the Members to please ensure that water falling from the running Air
conditioners are channeled through a pipe reaching up to the surface drain.
Members are also requested to instruct the housemaids not to throw water below
from the balconies while watering the plants or while cleaning the balconies.
ix) Security
Surveillance- So far we have installed eight cameras in the Campus which has been
helpful in having surveillance in a limited way. There has been requests from
Members to increase the coverage of the area under surveillance further and we
have planned to install another 08 cameras from the fund allocated for such expenditure
in the budget.
x) Storage Space-Ever
since the formation of the Society all documents generated so far has been kept
in the Office and the same is creating problem in day to day work. Further
more, in the absence of any clear cut guideline regarding retention of old
records from Co-operative Dept. W.B. we are unable to do away with them also.
To mitigate this space problem arising out of above the Society has renovated
the shops handed over by Housing Board near building no. 04 for use by the Society
and old documents have been shifted there.
At the end, it would be my extreme pleasure to thank you all on
behalf of the Board of Directors.
I wish you all best of health, happiness, prosperity and a
harmonious living in the campus.
(Kushal Roy)
Secretary
06.04.2018
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