NOTICE
The Half-Yearly General Meeting of the Happy Nook
Co-operative Housing Society Ltd. for the co-operative year 2012-13, as per
Section 30 of W.B.Co-Operative Societies Act, 2006, will be held on 27.01.2013 (Sunday) at 4.30 P.M. at the
Community Hall of Happy Nook Co-operative Housing Society Ltd to discuss the
under noted Agenda.
For transacting the business as per the under noted Agenda,
Members are requested to kindly attend the meeting.
4th January, 2013 (Biswatosh Sarkar)
Secretary
AGENDA
1. Confirmation of
the proceedings of the last Annual General Meeting (16th Meeting)
held on
10.06.2012 which was circulated earlier (Annexure-A)
2. Consideration of
the Secretary’s Report (Annexure-B)
- Details of CRES A/C –CESC Advance Deposit Scheme (Attachment – I)
- Details of Fixed Deposit Investment (Attachment –II)
- Copy of Notice HNCHSL/NB/2012-13/10 dated 01.11.2012 (Attachment-III)
3. Consideration of
the Audit Report and Audited Statement of Accounts for the
year 2011-2012 (Annexure-C) & Compliance of the said Audit Observations
(Annexure-D)
4. Approval of
Budget for the year 2013-14 & Programme of Activities for 2013-14
(Annexure-E)
5. Annual
Maintenance Charges on the Members for the year 2013-14 (Annexure-F)
6. Review of the
Activities of the Society
- Painting Works to External Surfaces of Residential Buildings & Other Common Areas (Annexure-G)
7. Amendment of
Bye-Laws (Annexure-H)
8. Road Repair
Works (Annexure-I)
9. Consideration of
any other matter which may be forwarded in accordance with
Bye Laws with
the approval of Chairman
Annexure-A
Item No.01
Confirmation of the
proceedings of the last Annual General Meeting
(16th Meeting)
held on 10.06.2012 which was circulated earlier
On the Minutes of the last Annual General Meeting held on
10.06.2012 circulated to the members, 9 members in their letter dated
22.06.2012, received by us on 23.06.2012, raised objections on the ground that
some of the points / views expressed by the members have either not found a
place in a logical, sequential or chronological order or have not been recorded
properly.
The
letter has been duly replied by us on 25.07.2012 on behalf of the Board of
Directors and circulated to all the members clarifying all the points raised.
The
observations of the said 9 members along with our reply are now being kept with
the minutes of the 16th Annual General Meeting for records.
ANNEXURE-B
Secretary’s Report for the Half-Yearly General Meeting during the year 2012-2013
On behalf of Board of Directors, I heartily welcome you
all at the Half-Yearly General Meeting of our Society for the co-operative year
2012-2013. This Half-Yearly General Meeting has been convened for the 2nd time
in our Society in view of the coming into force of the W.B.Co-operative
Societies Act, 2006 and the W. B. Co-operative Societies Rules, 2011 w.e.f.
18.01.2011.
The activities of the Society during this half of 2012-2013 ( upto 31.12.2012) are briefly
stated below:
01. Accounts for the year 2011-12 of our Society and audit of the
same have been completed. The audited accounts for the year 2011-2012 is separately enclosed vide Annexure-C &
Compliance Report on the Audit Observations are enclosed as Annexure-D.
02. Details / Status of CRES Scheme at CESC
upto 31.12.2012 is enclosed as Attachment-I of this
Report.
03. Fixed Deposits of Rs. 71.00 lakhs, as on 31.12.2012, are with
the Indian Overseas Bank, Kasba Gold Park Branch (Details enclosed as
Attachment-II of this Report).
Our Banker Indian Overseas Bank, Kasba Gold Park
Branch has started deducting Income Tax at source on our Term Deposits @ 10%
from this financial year 2012-13.
We have submitted verbal and written representations
at the Branch level and also at Regional office level of the Bank for not
deducting the Income Tax on the principles of the ‘Concept of Mutuality’ as the
Society is a non-profit making body. But the Bank has not acceded to our
request.
In this circumstances,
we consulted one Income Tax Consultant who advised us to start submitting
Income Tax Returns from the Financial year 2011-12 onwards every year for
getting the Income Tax refund after necessary Assessment made by the Income Tax
Authority. Accordingly, Income Tax return for 2011-12 has already been
submitted with the
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consultant’s assistance
and he has been paid Rs. 7,500.00 for this purpose.
04. Board of Directors
approved transfer of Ownership of flats namely Flat
No. A- 6/11 upto 31.12.2012 during the year and also
included spouse as
Joint Member with the original member in respect of 04 (Four) flat
nos:
A-10 / 6, A-11 / 11, A-8/4 & A- 6 / 10 and also allowed transfer of
nominee for Flat no. A- 6 / 6 as per W.B.C.S. New Act & Rules.
05. A few members have yet not cleared their
Society dues in spite of reminders. They are requested to clear the dues at the
earliest. Attention in invited to Rule 133 of W.B.Co-operative Societies Rules,
2011 in this respect.
06. The
details of monthly staff salary and wages including attendance
allowance fixed during 2012-13 are as follows:
Sl
No. Name of Staff &
Designation Monthly salary Remarks
i) Sri
Joydev Giri , Caretaker
Rs.8,750.00 Expenditure
ii) Sri Anukul Biswas ,Electrician Rs.4,900.00 chargeable to
iii) Sri Ashok Kumar Roy ,Pumpman Rs.4,700.00 Salary & Wages
iv)
Sri Raghunath Patra, Gardener
Rs.3,400.00 Expenditure
chargeable
to
Gardening expenses
v) Sri
Arjun Mahato ,Sweeper
Rs.3,600.00 Expenditure
vi) Sri Jhantu Sardar,Sweeper Rs.3,400.00 chargeable to
Campus Cleaning
expenses
Besides above, Society is contributing @ Rs.200.00
p.m. for above 6 employees under Employees’ Welfare Fund Scheme w.e.f. April,
2008. The employees themselves are also contributing @ Rs.200.00 p.m. and
individual bank accounts have been opened for this purpose at the Indian
Overseas Bank, Kasba Gold Park Branch, in April, 2008.
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Shri Bhola Mondal is working as a casual Electrician
one day in a week during the absence of our regular Electrician Shri Anukul
Biswas @ Rs.700.00 per month.
Shri Kumar Singh is working as casual household
garbage collector at monthly wages of Rs.1,450.00.
All the above persons were paid ex-gratia equivalent
to one month of their gross salary before the Durga Puja festival.
Shri Shiyaram Sahani worked as senior gardener upto
10th November, 2012 and was being paid @Rs. 4000.00 p.m.. He was
also paid an amount of Rs.1,500.00 as ex-gratia.
07. The financial picture for the year
2012-2013 (upto 31.12.2012) is
presented
below:
(in Rs.Thousand)
Approved
Budget Income Expenditure
2012-2013 upto 31.12.2012 upto
31.12.2012
(Including
Maintenance Charge
of
Rs.1,850/- per Member)
1367.25
1031.01 991.74
(Due to Tax Deduction at
source @10% by Indian
Overseas Bank on accrued interest, actual income
will be less than the
earlier anticipated income)
08. Purchase and installation of one
distribution pump of B.E.Pump make have been made at a total expenditure of
Rs.16,380.00.
09. Repair &
Replacement of all damaged sewage pipes were done before
painting
works along with repair of over flow water pipes at over head
water
tanks of different blocks for which an expenditure of Rs.9,000.00
was
incurred. Repair of steel grill gates at the entrance of the each
block for
Rs.9,000.00 & repair of glass panes at Community Hall
windows
& Office windows for Rs.5,000.00 were also done.
10. New Contract
for the Security services of the Society with Merlin
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Security was made on 30.04.2012 @
Rs.24,500.00 per month w.e.f. 01.05.2012 and as per term & conditions of
the Agreement, after completion of first six months of satisfactory service,
the contract with the said agency was renewed for another 18th
months from 01.11.2012 upto 30.04.2014 on the same terms and conditions.
11. Exterior painting work of the buildings
and other common areas are now
completed under the guidance of the Technical and Tender Sub-Committee and with periodic
supervision of Asian Paints.
12. A contract was initially made for one month
at Rs.6,517.00 including Service Tax with Pest control of India for spraying of
mosquito repellent oil twice in a week in the common areas of our Society
Campus. After noticing satisfactory performance of the Agency it was renewed
after negotiation for another three months for the present w.e.f. 08.11.2012 @
Rs.5,618.00 per month including Service Tax.
13. Cleaning of
surface drains inside the Campus are being done at regular
intervals.
14. Beautification of the Society campus
through flower plants and saplings
are being done. Trimming of trees are
also being periodically undertaken.
15. Website for
our Society (hnchsl. blogspot.com) opened on 20.01.2010
& e-mail ( hnchsl@gmail.com ) is functioning as usual for the
benefit of our members. The
members are requested to fully utilize the same to ultimately reduce the paper
transactions.
16. A Complaint Register has been kept at the
Main Gate with the Security
which is being regularly reviewed and
actions are being taken.
17. Annual Rent
for Transformer Room from CESC Ltd @ Rs.4,800.00 not
yet
received for 2010-11, 2011-12 & also for 2012-13 in spite of regular
reminders.
18. ABP Pvt.
Ltd is still not clearing our dues. A
new Agreement effective
from
01.09.2011 @ Rs. 1,375.00 per month from the present rate @
Rs.1,100.00 p.m. has also been sent to them. Concurrence from their end
is not
forthcoming.
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19. Before the
Sarodatsav, all the 5 Security staff were paid a L.S. amount @
Rs.1,500.00.
20. Roof Repairs: The roofs of the stair case
well and the construction / expansion joints of the roofs have been very badly
damaged causing water leakage and seepage down the floor which are more
pronounced in building no.A-10 and partially in some other buildings also.
For the treatment of such joints
an expenditure of Rs.40,000.00 (approx) is estimated.
The matter will be attended in
near future and contact is being made with the specialized agencies for this
purpose.
21. Court Cases : There are currently
two court Cases:
i) Sri Subrata
Ray & 13 Ors had filed a Writ Petition W.P. No. 3458 (W) of
2010 at the Hon’ble High Court, Kolkata
against the Society & Ors
relating to installation of lift in each
block of the Society.
Society has been defending the
case and on 09.12.2011, in the Single Bench of the High Court, Hon’ble Justice
Mr.Ashoke Kumar Dasadhikari had inter alia passed an order as follows:
Quote:
Accordingly,
I direct the KMC to give such permission in favour of the Writ Petitioner to
install the lift and I set aside the impugned direction and / or order and / or
decision taken by the Managing Committee of the Society. The Writ Petitioners
would install the lift in each block following all norms and rules applicable.
Unquote:
The Society has preferred an application (RVW 27 of
2012) on 06.02.2012 in the High Court at Calcutta for review of the judgment
and order dated 09.12.2011 passed by Hon’ble Justice Mr.Ashoke Kumar
Dasadhikari in WP No. 3458 (W) of 2010.
It may be mentioned here that the 59 members of the
Society have also filed a Recall Petition being number C.A.N.3836 of 2012 for
recalling the
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judgment and order dated 09.12.2011 passed by
Hon’ble Justice Mr.Ashoke Kumar Dasadhikari in WP No.3458(W) of 2010.
Both these Petitions have not yet
come up for Hearing before the esteemed judge in spite of the same being
mentioned on a few occasions.
Mean while, an application for
contempt of violation of the Court’s order dated 09.12.2011 was moved by the
Petitioners in CPAN no. 1674 of 2012 and a Rule has been issued by the Hon’ble
Justice Mr.Ashoke Kumar Dasadhikari calling upon the alleged contemnor
–respondent Shri Biswatosh Sarkar, Secretary
of the Society to show cause why he should not be committed to prison or
otherwise penalised or dealt with for
having violated the Court’s order dated 9th December, 2011 passed by
his Court in WP 3458(W) of 2010.
The Rule was made returnable on
03.12.2012.
Shri Biswatosh Sarkar, Secretary
personally attended the Court on the said date at 10.30 A.M. as directed in the
Rule, but the Hearing did not take place.
At the time of writing this
Report, no fresh date for Hearing has also been intimated.
ii) Being aggrieved by and dissatisfied with
the Judgment and order dated 17.10.2012 passed in WP No.4009 (W) of 2012 by the
Hon’ble Justice Mr.Biswanath Somadder, Shri Subrata Ray and 9 other Members of
the Society have filed a Memo of Appeal along with application for stay,
application for leave to appeal regarding holding of election and other matters
in the Hon’ble High Court at Calcutta vide AST No. 328 of 2012, ASTA No. 215 of
2012 & ASTA No. 216 of 2012 in which your Society and the Board of
Directors have been made a party. In this connection, Notice No.HNCHSL /
2012-13 /10 dated 01.11.2012 issued by the Society regarding cancellation of
election may be recalled, copy of which is enclosed for ready reference
(Attachment-III).
No Hearing has so far been held
till writing this Report.
Your Society is defending the
case on both the matters as stated in (i) & (ii) above.
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22. All Residents
are requested to cooperate and help us to maintain our
Society clean and green in every respect and
park their cars at the places
outside the thoroughfares as far as
possible.
I, on behalf of
the Board of Directors, wish you all best of health, happiness and prosperity
in the New Year and solicit your whole-hearted co-operation for smoothly
running the Society.
Thanking
you all.
(Biswatosh Sarkar)
Secretary
Enclo:
as stated
Annexure –C
&
Annexure-D
Item No. 03
Consideration of the Audit
Report and Audited Statement of Accounts for the year 2011-2012 & Compliance of the said Audit Observations
After
the Audit Report of the Society for the Co-operative year 2011-2012 was
received, the same was discussed and adopted by the Board.
The
Audited Balance Sheet and the Auditor’s Observations / Report were also
communicated to the Members.
The
Complete Audit Report with all Annexures are now placed before the Members
(Annexure-C) for consideration.
As
per Section 98 of the West Bengal Co-operative Societies Act 2006, Compliance
Report of the Audit Observations have already been furnished to all the
concerned Authorities and are enclosed herewith as Annexure-D for the perusal
of members.
To
The Director of Co-operative Audit
Govt. of West Bengal
11 / A, Mirja Galib Street
Kolkata- 700 087
Annexure-D
Compliance of Audit Report for
the Co-operative Year 2011-2012
Dear Sir,
The Accounts of our Co-operative
Society for the Co-operative year 2011-12 was duly audited by Smt.Srabani Pal,
Audit Officer, Auditor of Co-operative Societies, South 24 Parganas, Head
Quarter, Alipore which was received by us on 28th September, 2012.
In terms of Sub-Section 2 of
Section 98 of West Bengal Co-operative Societies Act, 2006, we are now
furnishing herewith our Compliance Report on the said Audit Report.
Our replies are furnished herein in
bold italics at the end of each Audit Observation including General /
Suggestion part of the Audit Report:-
Prelude: This is a
primary Co-operative Housing Society registered in the year 1995 bearing
Registration No.12 / CMAH of 1995 dated 16.11.1995 under the name and style of
Happy Nook Co-operative Housing Society Ltd with limited liabilities under the administrative
control of Joint Registrar of Co-operative Societies, Kolkata Metropolitan Area
Housing with a view to attain the main objects to establish on co-operative
basis settlement of housing accommodation and civic facilities for members and
ultimately to develop self sufficiency as far as practicable.
Reply: No Comments.
Management & Meeting:
The Society is vested upon a Board consisting of 10 (ten) Directors,
elected in the Special General Meeting held on 13.12.2009, whose names have
appeared in the Introductory Statement which is one of the parts of the report.
Half Yearly General Meeting & last Annual General Meeting had been held on
23.10.2011 & 10.06.2012 respectively. 10 (Ten) nos. Board of Directors
Meeting were held during the period of audit.
Reply: No Comments.
Members: Total
number of members of this Society is 175 (one hundred seventy five) as on date.
It appears that the West Bengal Housing Board constructed the housing complex
at Kasba Area under E.K.T.P Phase-IV Scheme consisting of total 176 developed
units (flats) therein and distributed 175 flats amongst the allottees. Such
allottees necessarily have to become the member of the Society.
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Reply: No comments.
Bye-Laws & Registration Certificate: Examined the original copy of Bye-Laws and
Registration Certificate and the same have been kept properly.
Reply: No comments.
Share Capital: The
authorised Share Capital of the Society is Rs.2, 00,000.00 and Paid up Share
Capital is Rs.35, 000.00 which agrees with the detailed list certified by the
Management.
Reply: No comments.
Security Deposit from Members (Refundable) for Rs.43,75,000.00: Last year balance under this head
was Rs.43,75,000.00 .The balance is unchanged as on 31.03.2012. Detailed list
in this respect has been furnished by the Society, which is agreeable with the
accounts.
Reply: No comments.
Transfer of flats: During the year under audit 05 (Five) number
of flats / memberships were transferred as reported by the Management. It
appears that the members have let out 17 (Seventeen) nos. of flats and the
Society has kept a Register in this respect.
Reply: No comments.
Position of the Society: During the year of audit the Society has
earned excess income over Expenditure to the tune of Rs.7,380.46 that has been
transferred to the Balance Sheet. Accordingly net surplus stood at
Rs.1,78,023.74 as on 31.03.2012.
Reply: No comments.
Audit Fee: Audit Fee has been assessed as per the Rule
156 of the WBCS Rules, 2011. Accordingly Rs.5, 250.00 has been assessed as
audit fee as on 31.03.2012 & this should be deposited without further
delay.
Reply: Audit Fee of Rs. 5,250.00 has already been deposited at State Bank of India, Alipore Court Treasury Branch on 28.09.2012.
Cash in hand Rs.625.50: Cash balance of Rs.625.50 was the Closing
Cash balance or Cash in hand as on 31.03.2012. That balance has been confirmed
by the Management. During the course of audit physically verified the closing
cash balance as per Cash Book as on 21.08.2012 of Rs.5,563.00 (Rupees five thousand
five hundred and sixth three only) and found in order.
Reply: No comments.
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Cash at Bank Rs.2,24,526.47: The savings bank balances of the Society as
on 31.03.2012 with the Indian Overseas Bank, Kasba Gold Park Branch was
verified with Bank Pass Book and found a difference which was reconciled by
Bank Reconciliation Statement.
Reply: No comments.
Investment of Rs.73,00,000.00: The
Society has invested as Fixed Deposit Rs.73,00,000.00 with Indian Overseas
Bank, Kasba Gold Park Branch, Kolkata-700 107 (with fresh investment of
Rs.8,25,000.00 during 2011-2012) which were physically verified and list of
investments are enclosed with the Balance Sheet for records.
No further
advance has been made under CRES Scheme at CESC Ltd. This is adjustable with
the bills of CESC Ltd of subsequent period. This balance also generates
interest
@ 6 %.
Again it must be
noted here that during the year Society has earned Rs.5,92,440.00 as interest
on Fixed Deposit and Rs.1,62,920.00 (List attached) calculated as Accrued
interest and interest of Rs.16,403.46 has been earned during this year against
advance under CRES . Interest on FD should be checked and verified by the
Society at regular intervals.
Reply:
Noted. It is being done regularly.
Fixed Assets: Detailed list in this respect has been
furnished by the Society along with value of depreciation and value of assets
as at 31.03.2012 which agrees with the Balance
Sheet. Total
value of Fixed Assets after depreciation has been shown in Schedule-6.
Liability for
expenses Rs.63,470.00 under Schedule-4 and other liabilities of Rs.1,62,941.00
under schedule-5.
Statutory Fund
like Reserve Fund of Rs.29, 406.00 and Bad Debt Fund of Rs.30,557.50 are
unchanged as on 31.03.2012 which are not invested outside the business.
Admission Fee stood at Rs.1,550.00 as on 31.03.2012 after addition of Rs.250.00
during 2011-12.
Reply:
No comments.
Staff: There are 06 (six)
permanent staff in the Society.
Reply:
No comments.
Maintenance Charges Receivable:
Year Actual Collection Receivable
2007-08 750.00
50.00
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2008-09 700.00
1,400.00
2009-10 3,750.00
5,000.00
2010-11 12,000.00 12, 000.00
2011-12 3,83,000.00
54,500.00
This year
receivable Maintenance Charges have been kept in a Maintenance Fund and not taken
into Income & Expenditure Account.
Moreover, the
penal interest @ 2% on dues of Maintenance Charges has not been accounted for.
Besides, the outstanding Car Parking Charges / Service Charges from letting out
of flats have not also been shown in account of this year i.e. Maintenance
Charges, Car Parking Charges , Service Charges for letting out of flats and
penal interest (late fee @ 2%) on Maintenance Charges dues are accounted on
cash receipt basis.
Reply: Receivables of Maintenance Charges for the year
2011-12 are kept in a Maintenance Fund and not taken in Income &
Expenditure Account, as those were not actually received.
Penal Interest of Maintenance Charges, Car Parking Charges
& Service Charges will be accounted in the year when they are actually
received.
Building
Repairing Fund : For repairing of buildings a fund has been created for
Rs. 4,71,680.00 upto 31.03.2011. Rs.98,560.00 has been collected &
Rs.45,760.00 was receivable under this head as on 31.03.2012.
Finally,
Rs.1,13,750.00 ( @ Rs.650.00 per member) has been collected during 2011-12 as
extra amount for Building Repair-Rs.79,300.00 has been collected &
Rs.34,450.00 remained receivable as on 31.03.2012. So, total (Rs.6,16,000.00 +
Rs.1,13,750.00) Rs.7,29,750.00 has been
adjusted against expense of Rs.8,51,328.00 and excess expense of Rs.
1,21,578.00 has been adjusted through Income & Expenditure Account.
In order to reduce the execution
period, two modes of execution were adopted viz through departmental labours on
daily basis and later on also through contract system, materials being supplied
by the Society in both the cases.
Finally, Shri
Chinmoy Mukherjee was appointed as Supervisor for Building Repairing &
Painting works as per BOD meeting No: 09 dated 27.03.2011
Reply: Reminders have been issued to the defaulters to
clear their dues with interest @ 2% per month.
Shri Chinmoy Mukherjee, however, ultimately did not
supervise the painting works due to his preoccupation. He assisted the society
during taking of measurements of the painting works only.
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General / Suggestion:
a) Membership
Register of a Society is the fundamental evidence of membership and it needs to
be maintained as per Rule. This Society is maintaining the same properly and an
effort in this respect is noticed for updating the same, but in a few cases
signature of members are still not found in the Membership Register and this
should be regularised by obtaining signatures from them. In Membership Register
names of nominees should be filled up properly. Each member will nominate one
person of his / her family and who has no family would nominate one person as
per provision of WBCS Act, 2006 & Rules 2011. This should be treated with
due importance. Finally the Register is damaged / torn in some places where
photographs are pasted–Management should also pay attention in this matter.
Reply: Though all efforts are being made
to complete the membership register,
but due to lack of initiative from a few
remaining members, the task could not
be completed so far. However, efforts
will continue with due importance.
Attention is also being given to maintain the damaged / torn pages of
the
Register
carefully.
b) There
is no change of Bye-Laws of the Society during the period of audit. Fresh
Bye Laws should be obtained as early as
possible as per New W.B.C.S. Act &
Rules.
Reply:
Fresh Bye-Laws in consonance with New Act & Rules will be placed in
the
next General Body Meeting to get it vetted and then obtain the approval of
the
Registrar of Co-operative Societies, West Bengal to make it operational.
c) As
per decision taken in the Special General Meeting held on 03.10.2010 and in the
Half-Yearly General Meeting held on 23.10.2011, out of 05 Paint Companies from
whom quotations were initially obtained, 03 (Three) Paint Companies (Asian
Paint, Akzonobel & Berger) offering 7 year performance warranty on their
premium brands for using on exterior surfaces were shotlisted and asked to
submit detailed quotations.
After
holding negotiations following submission of quotations by the Companies the
rates (per square feet) offered by Asian Paints on supply and apply basis stood
lowest and was accepted on BOD Meeting held on 06.01.2012.
It
was intimated by Asian Paints that the materials to the site will be supplied
directly from their godown and payment for the cost of paints should be made in
the name of Jaiswal Bath Emporium who is their authorized dealer. It was also
intimated by them that the work order may be issued in favour of Mr.Prabal
Kumar Das (approved applicator of Asian Paints), 30/20, Andul Road, Howrah- 711
109. The total approximate value of the work including complete material
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and
labour cost is Rs.17,09,930.00 considering site special discount of Rs.9,000.00
offered by Asian Paints subject to actual measurements at site.
The
Management is advised to collect Money Receipts for making every payment in
this respect. Finally, revenue stamp should be attached for payments over
Rs.5,000.00. Rs.8,00,000.00 has been paid as advance against work done for
Building Painting upto 31.03.2012. Bill with details of work done in this
respect should be submitted in next audit.
Reply: Payments have been made by a/c payee cheques against bills raised by the Paint Suppliers.
The
applicator would be asked to sign money receipt while making his final
payment after making
deduction of all dues and advances made against work
done.
d) No
report of inspection was received by the Society during the year under audit.
Reply: No comments.
e) Cash
Book of the Society was written up to date at the time of completion of the
audit.
Reply: No comments.
f)
Sound Investment position of the Society indicates efficient
Management.
Reply: No comments
g) In
some cases original receipts have not been issued to the members reportedly
residing outside. In future it should be issued to respective members.
Reply: It will be complied with.
h) If
there is any dispute among the members, the local people and other authorities,
it should be dealt with in such a manner that involves less expenditure and
good relations among the members so that the spirit of cooperative movement can
be sustained. Finally, all members should take active part in the day to day
affairs of the Society.
Reply:
From the part of Board of Directors, such efforts shall be continued.
i)
In case of water pipe line connection Rs.37,180.00 was
collected from members
(@Rs.2,860.00 per member), Rs.17,160.00
was receivable & Rs.1,53,660.00 has
been paid during 2011-2012.
Reply: Efforts are on to realize the balance
dues from the defaulting members.
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j)
A court case has been filed bearing no.W.P.No.3458 (W) /
2010-Sri Subrata Ray & other twelve members Vs. State of W.B.& others
regarding installation of lift which is still pending.
Reply: No comments
k) Electricity
Service Charges of Rs.30,470.00 (Payable by HNCA) has been condoned in last
Half Yearly General Meeting held on 23.10.2011.
Reply: No comments. It is the General Body
decision.
l)
As per decision in the 15th Annual General Meeting
held on 20.02.2011, Internal Auditor was appointed in the Society for 2011-12.
A number of suggestions have inter alia been made by him in his Report for the
improvement of the Accounting procedures which may be complied.
Reply: Suggestions of the Internal Auditor
are being complied with attaching
due importance.
m) Suggestions
in foregoing paragraphs should be complied & a compliance report as per
Acts & Rules should be submitted.
Reply: Action already taken and being reported through this letter.
Thanking you.
Yours
faithfully,
For Happy Nook
Co-operative Housing Society Ltd.
(Biswatosh
Sarkar)
Secretary
Enclo: As Stated
C.C: i)
Registrar of Co-operative Societies
New Secretariat Building, 4th
Floor
Kolkata- 700 001
ii)
Joint Registrar of Co-operative Societies (Housing)
Kolkata Metropolitan Area Cell
245, B.B.Ganguly Street
Kolkata- 700 012
-8-
iii) Assistant Director of Co-operative
Audit
South 24 Pargars, Head Quarters
New Administrative Building, 7th
floor,
Alipore,
Kolkata- 700 027
iv) Mrs. Srabani Pal
Audit Officer, Auditor of
Co-operative Societies
South 24 Parganas, Head Quarters,
New Administrative Building, 7th
Floor
Alipore,
Kolkata- 700 027
Enclo: As stated
BUDGET FOR THE
YEAR 2013-14 (Figure in
Rs. Thousand)
|
|
Actual
Expenditure
|
Budget
|
Expected Expenditure
|
Budget
|
|||||
|
|
2006-07
|
2007-08
|
2008-09
|
2009-10
|
2010-11
|
2011-2012
|
2012-13
|
2012-13
|
2013-14
|
|
Electricity Charges
|
312.92
|
299.87
|
344.31
|
432.74
|
482.45
|
340.12
|
360.00
|
350.00
|
360.00
|
|
Security Charges
|
164.92
|
170.99
|
193.52
|
196.08
|
214.83
|
216.58
|
325.60
|
325.00
|
325.00
|
|
Salary & Wages
|
96.2
|
114.40
|
136.50
|
163.15
|
180.00
|
199.55
|
240.00
|
238.5
|
260.00
|
|
Gardening Expenses
|
53.99
|
39.58
|
41.56
|
43.61
|
40.06
|
40.65
|
100.00
|
90.00
|
60.00
|
|
Campus Cleaning Expenses
|
42.6
|
44.58
|
60.73
|
69.63
|
77.43
|
86.09
|
100.00
|
105.00
|
110.00
|
|
Garbage Removal Expenses
|
30.00
|
30.00
|
30.00
|
30.00
|
30.00
|
33.74
|
40.00
|
35.00
|
40.00
|
|
Printing & Stationery
& Xerox
|
13.10
|
12.95
|
20.86
|
22.86
|
21.55
|
12.82
|
15.00
|
21.00
|
20.00
|
|
Civil Repair & Maintenance
|
11.75
|
54.30
|
30.47
|
122.90
|
53.40
|
105.94
|
20.00
|
35.00
|
50.00
|
|
Plumbing & Fitting
|
11.58
|
19.12
|
26.08
|
43.37
|
56.85
|
42.25
|
20.00
|
20.00
|
15.00
|
|
Electrical Maintenance
|
5.70
|
6.55
|
18.13
|
15.83
|
13.13
|
11.83
|
15.00
|
15.00
|
15.00
|
|
Pump & Tubewell
|
13.00
|
22.50
|
2.74
|
17,55
|
25.63
|
19.03
|
20.00
|
10.00
|
15.00
|
|
Postage & Courier
|
6.39
|
4.78
|
5.11
|
6.93
|
4.36
|
1.56
|
3.00
|
10.00
|
7.00
|
|
Meeting Exp.including
A.G.M.
|
9.68
|
10.50
|
13.59
|
28.05
|
9.78
|
5.30
|
12.00
|
15.00
|
15.00
|
|
Tank Cleaning Expenses
|
15.69
|
2.92
|
7.17
|
3.70
|
3.94
|
3.83
|
5.00
|
10.00
|
5.00
|
|
Conveyance Expenses
|
2.1
|
3.81
|
7.87
|
3.21
|
1.11
|
0.90
|
2.00
|
2.00
|
3.00
|
|
Telephone Expenses
|
4.29
|
3.96
|
3.35
|
3.13
|
2.54
|
1.75
|
3.00
|
3.00
|
3.00
|
|
Legal Expenses
|
.20
|
3.62
|
1.56
|
19.50
|
5.10
|
28.57
|
50.00
|
10.00
|
50.00**
|
|
Deep tube well License Fee
|
2.50
|
-------
|
-------
|
--------
|
---------
|
---------
|
3.00
|
--------
|
3.00
|
|
Audit Fee
|
3.50
|
3.50
|
3.50
|
3.50
|
5.25
|
5.25
|
5.25
|
5.25
|
5.25
|
|
Miscellaneous Expenses
|
10.48
|
7.16
|
15.87
|
8.69
|
13.39
|
8.27
|
10.00
|
20.00
|
15.00
|
|
Library
|
--------
|
4.95
|
7.12
|
3.60
|
3.60
|
3.60
|
4.00
|
3.60
|
4.00
|
|
Welfare Fund
|
--------
|
--------
|
14.40
|
14.40
|
14.40
|
14.40
|
14.40
|
14.40
|
14.40
|
|
Road Repair
|
--------
|
---------
|
-----------
|
338.68
|
---------
|
----------
|
---------
|
---------
|
---------
|
|
Exp.for Bldg.Repair
adjustment
|
---------
|
---------
|
----------
|
----------
|
----------
|
121.58
|
----------
|
---------
|
--------
|
|
Exp.for Bldg.Painting
adjustment
|
---------
|
---------
|
----------
|
---------
|
---------
|
60.00
|
------------
|
60.00
|
---------
|
|
Written off Elec.ch.by HNCA
|
----------
|
---------
|
----------
|
----------
|
----------
|
30.47
|
-----------
|
----------
|
---------
|
|
Total =
|
810.59
|
860.04
|
984.44
|
1622.61
|
1258.80
|
1394.08
|
1367.25
|
1397.8
|
1394.65
|
** Legal Expenses may
increase.
PROGRAMME OF ACTIVITIES FOR 2013-2014
Probable expenditure has been
budgeted for all normal activities for the year 2013-14. Special Activities
would need separate funding.
ANNEXURE-F
HAPPAY NOOK CO-OPERATIVE HOUSING SOCIETY LTD
ANNUAL MAINTENANCE CHARGES FOR THE YEAR 2013-14
(Figures in Rs /
Lakh)
|
|
Actual Income
|
Estimated
Income upto 31.03.13 as per
approved Budget
|
Estimated income upto
31.03.14
|
|||||
|
|
2006-07
|
2007-08
|
2008-09
|
2009-10
|
2010-11
|
2011-12
|
2012-13
|
2013-14
|
|
Interest on Fixed Deposit
|
3.66
|
4.336
|
5.09
|
5.21
|
5.49
|
6.31
|
6.60
|
6.70
|
|
Interest on CRES
|
1.36
|
1.15
|
1.10
|
0.86
|
0.52
|
0.16
|
0.01
|
Nil
|
|
Car Parking Charges
|
1.08
|
0.99
|
1.18
|
1.53
|
1.63
|
1.51
|
1.60
|
1.50
|
|
Service Charges
|
0.52
|
0.56
|
0.70
|
0.64
|
0.58
|
0.62
|
0.84
|
0.95
|
|
Community Hall Service Charges
|
0.10
|
0.17
|
0.21
|
0.22
|
0.63
|
0.41
|
0.30
|
0.50
|
|
Other Income
|
0.20
|
0.62
|
0.92
|
0.98
|
0.89
|
0.75
|
1.00
|
0.80
|
|
Total Income
|
6.92
|
7.826
|
9.21
|
9.44
|
9.74
|
9.76
|
10.35
|
10.45
|
|
Less Tax to be deducted by the Bank on Term Deposit
|
----------
|
---------
|
---------
|
----------
|
-----------
|
-----------
|
-------------
|
0.66
|
|
Net Income
|
6.92
|
7.826
|
9.21
|
9.44
|
9.74
|
9.76
|
10.35
|
9.79
|
A) Budget for the year 2013-14 =Rs. 13,94,650.00
B) Income for the year 2013-14 =Rs. 9,79,000.00
Deficit Rs. 4,15,650.00
Therefore Maintenance
Charges payable by Members =Rs. 4,15,650.00 / 175 = Rs . 2,375.14 say Rs.
2,300.00 Per Member.
“Resolved that Annual Maintenance Charges of Rs.
2,300.00 for the year 2013-14 with effect from 01.04.2013 be paid by Members
either one time within 30th
June, 2013 or in two instalments of Rs. 1,500.00 by 30th
June, 2013 & Rs. 800.00 by 30th November 2013 and interest @ 2%
per month would be payable for delayed payment”.
Annexure-G
Painting Works to
External Surfaces of Residential
Buildings &
Other Common Areas
Painting
Works to External Surfaces of Residential Buildings & Other Common Areas
have been completed.
Detailed
accounting for the works are now in progress and will be placed before the
members in due course.
On
a prima facia observation, it is seen that there has been a savings of more
then 70% in our work compared to current PWD (WB) Schedule of Rates 2010.
Asians
Paints will give a 07 (Seven) year Performance Warranty on Apex Ultima Paint
application which have been used on exterior surfaces of all the Residential
Blocks, Office Building, Boot House and the Security Shed.
Annexure-H
Item No: 07
Amendment of Bye-Laws
As
per New WBCS Act & Rules, the existing Bye-Laws of the Society are required
to be changed / amended.
The
draft of the proposed new Bye-Laws are now placed before the Members for
consideration and acceptance (Annexure-H). The same will then be forwarded to
the Registrar of Co-operative Housing Societies for Registration following
necessary formalities as required in the matter.
Annexure-I
Road Repair Works
The
Society roads require repairing.
After
repairing of the damaged portions, it will be appropriate that the entire road
surface is provided and laid with 20mm thick premix carpet and seal coat to add
to its longevity.
As
per current Schedule of Rates of PW(Roads) Directorate, Govt. of West Bengal,
the estimated cost would be approximately Rs. 6.00 lakhs.
If
agreed, necessary tender formalities would be initiated for taking up the work
and the Resolution as follows may be adopted:
“Resolved
that for Road Repair Works amounting to Rs.6.00 lakhs (approx.), members would
pay Rs. 3,400.00 either one time within 31st May, 2013 or in two
instaments of 2,000.00 by 31st May, 2013 & balance Rs. 1,400.00
within 31st October, 2013 and interest @ 2% per month would be
payable for delayed payment.”
